REQUEST FOR PROPOSAL (RFP)
“PROVIDING
HOUSEKEEPING & GENERAL CLEANING SERVICES AT ITS DIFFERENT
ADMINISTRATIVE UNITS/OFFICES WITHIN
RFP REFERENCE NO
DATE OF RFP DOCUMENT
DATE OF PRE BID MEETING
LAST DATE FOR SUBMISSION OF RFP
DATE OF OPENING OF TECHNICAL BID
=======================================================
ISSUED BY
=============
==========================================
Contact Numbers :
0836
Email Id :
pecohub@canarabank.com
=======================================================
REQUEST FOR PROPOSAL (RFP)
FOR
HOUSEKEEPING & GENERAL CLEANING SERVICES AT ITS DIFFERENT
ADMINISTRATIVE UNITS/OFFICES WITHIN
HUBBALLI CIRCLE
OFFICE”
: COHUB/HKP/007/23
: 28/04/2023
DATE OF PRE BID MEETING
: 02/05/2023 at 3.00 PM
LAST DATE FOR SUBMISSION OF RFP
: 12/05/2023
(UPTO 3.00PM)
DATE OF OPENING OF TECHNICAL BID
: 12/05/2023 (AT 3.30PM)
=======================================================
: DEPUTY GENERAL MANAGER
PREMISES & ESTATE SECTION,
CANARA BANK,
CIRCLE OFFICE HUBBALLI
==========================================
0836 – 2239424/433
pecohub@canarabank.com
=======================================================
HOUSEKEEPING & GENERAL CLEANING SERVICES AT ITS DIFFERENT
OFFICE”
(UPTO 3.00PM)
Description
RFP No. and Date
COHUB/HKP/007/23
Brief Description of the
RFP
Providing Housekeeping & General Cleaning Services at its
different administrative units/Offices within
Hubballi Circle
Bank’s Address for
Communication
Deputy
Premises & Estate Section,
Canara Bank, Circle Office,
2nd Floor, Centrum Building,
Airport Road, Hubballi
Telephone
Email:
Date of Issue of RFP
28/04/2023
Earnest Money Deposit
(Refundable)
Rs.
1,28
Last Date and Time for
Submission of Bids
12
/05
Date, Time & Venue
for
opening of Technical Bid
to Eligibility Criteria.
Tender Response to be submitted on or before
03.
30
www.gerpegov.com/canarabank
For
any queries regarding submission of the tender kindly call or
mail on the below mentioned details:
Premises & Estate Section, Circle Office
E-
mail ID:
Landline No. :
Date, Time & Venue
of
opening of Financial Bid
Will be intimated to qualified bidders
Pre
-
bid Meeting Date &
Time
Pre
-
bid meeting will be held on
Office.
Pre bid queries should be submitted as per prescribed format
Pre-
bid Queries to e
us on or before
Other Details
The bidders must
eligible to bid.
Subsequent changes made based on the sugg
clarifications as per pre
of the RFP document and shall be uploaded on the Bank’s
corporate website
No suggestions o
meeting.
Please visit our
http://canarabank.com/tenders.aspx
www.gerpegov.com/canarabank
for details.
& any communication etc. will be uploaded in the Bank’s website only (i.e.
http://canarabank.com/
tenders.aspx
individual bidders.
Bank reserves the right to change the dates, timings mentioned above or
elsewhere in the RFP, which will be communicated by placing t
under Tender section on Bank’s/Govt. web
before the submission of proposal for the corrigendum, if any.
BID SCHEDULE
Details
COHUB/HKP/007/23
dated
28
/04
/2023
Providing Housekeeping & General Cleaning Services at its
different administrative units/Offices within
jurisdiction of
Hubballi Circle
Office
Deputy
General Manager,
Premises & Estate Section,
Canara Bank, Circle Office,
2nd Floor, Centrum Building,
Airport Road, Hubballi
- 580030
Telephone
- 0836 – 2239424
Email:
pecohub@canarabank.com
28/04/2023
1,28
,000/- in the form of DD
/05
/2023 at 3.00 PM
Tender Response to be submitted on or before
30
PM online through the e-
Procurement portal
www.gerpegov.com/canarabank
any queries regarding submission of the tender kindly call or
mail on the below mentioned details:
Premises & Estate Section, Circle Office
Hubballi
mail ID:
pecohub@canarabank.com,
Landline No. :
0836
–
2239424
Will be intimated to qualified bidders
bid meeting will be held on
02/05/2023
at
3.00 PM
Office.
Pre bid queries should be submitted as per prescribed format
bid Queries to e
-mail
pecohub@canarabank.com
us on or before
02/05/2023 by 12.00 PM
The bidders must
fulfil
the Pre
-
Qualification criteria for being
eligible to bid.
Subsequent changes made based on the sugg
clarifications as per pre
-
bid meeting shall be deemed to be part
of the RFP document and shall be uploaded on the Bank’s
corporate website
http://canarabank.com/tenders.aspx
No suggestions o
r queries shall be entertained after pre
meeting.
http://canarabank.com/tenders.aspx
,
http://eprocure.gov.in
for details.
Any amendments, modifications, Pre Bid replies
& any communication etc. will be uploaded in the Bank’s website only (i.e.
tenders.aspx
).
No individual communication will be sent to the
Bank reserves the right to change the dates, timings mentioned above or
elsewhere in the RFP, which will be communicated by placing t
he same as corrigendum
under Tender section on Bank’s/Govt. web
-
site. Bidders should check the Bank’s website
before the submission of proposal for the corrigendum, if any.
Providing Housekeeping & General Cleaning Services at its
jurisdiction of
Tender Response to be submitted on or before
12
/05
/2023
,
Procurement portal
any queries regarding submission of the tender kindly call or
3.00 PM
at our
Pre bid queries should be submitted as per prescribed format
pecohub@canarabank.com
must reach
Qualification criteria for being
Subsequent changes made based on the sugg
estions and
bid meeting shall be deemed to be part
of the RFP document and shall be uploaded on the Bank’s
http://canarabank.com/tenders.aspx
.
r queries shall be entertained after pre
-bid
http://eprocure.gov.in
and
Any amendments, modifications, Pre Bid replies
& any communication etc. will be uploaded in the Bank’s website only (i.e.
No individual communication will be sent to the
Bank reserves the right to change the dates, timings mentioned above or
he same as corrigendum
site. Bidders should check the Bank’s website
REQUIREMENTS AND SCOPE OF WORKS:
Canara
Bank invites sealed tenders from eligible & experienced Housekeeping and General
Cleaning Service Agencies for providing Housekeeping personnel at its different
administrative units/Offices within
No
Name of Branches
1
Bagalkot Retail Asset Hub
2
Hospet Retail Assets Hub
3
Bellary MSME Sulabh
4
Belagavi MSME Sulabh
5
Belagavi Retail Asset Hub
6
Chikodi
Retail Asset Hub
7
Gadag Retail Assets Hub
8
Hubballi
-
I MSME Sulabh
9
Hubballi Retail Asset Hub
10
Kalaburagi Retail Assets Hub
11
Kalaburagi MSME Sulabh
12
Bidar Retail Assets Hub
13
Yadagiri Retail Assets Hub
14
Koppal Retail Assets Hub
15
Raichur MSME Sulabh
16
Vijayapura Retail Asset Hub
17
ACC
Vijayapura
18
ACC Raichur
a.
The housekeeping works will have to be taken up on all working days except
holidays. The contractor to engage personnel in
minutes before branch opening time. The entire internal and
shall be spic and span before the above stipulated time.
b.
The contactor shall bring all the required equipment for cleaning like machines,
vacuum cleaners and other equipments to be used or the housekeeping and
cleaning works
(list of con
equipments including the cost of spares is the responsibility of the contractor.
c.
As and when unforeseen, miscellaneous work arise the contractor, will have to
carry out such work with his existing
d.
The contractor and housekeeping personnel proposed to be engaged by them shall
be approachable at any point of time by the Bank and shall take down instructions
from the Officer-in-
charge at any point of the Bank.
e.
The workers and the staff of th
maintain proper discipline. The contractor shall provide his workers with proper
safety appliances and equipments and Canara Bank shall not be responsible for
accidents and injuries caused to his labour dur
REQUIREMENTS AND SCOPE OF WORKS:
Bank invites sealed tenders from eligible & experienced Housekeeping and General
Cleaning Service Agencies for providing Housekeeping personnel at its different
administrative units/Offices within
Hubballi Circle Office as under:
No
of Personnel
required
Bagalkot Retail Asset Hub
1
Hospet Retail Assets Hub
1
1
Belagavi MSME Sulabh
1
Belagavi Retail Asset Hub
1
Retail Asset Hub
1
Gadag Retail Assets Hub
1
I MSME Sulabh
1
Hubballi Retail Asset Hub
1
Kalaburagi Retail Assets Hub
1
Kalaburagi MSME Sulabh
1
Bidar Retail Assets Hub
1
Yadagiri Retail Assets Hub
1
Koppal Retail Assets Hub
1
Raichur MSME Sulabh
1
Vijayapura Retail Asset Hub
1
1
1
The housekeeping works will have to be taken up on all working days except
holidays. The contractor to engage personnel in
housekeeping services at least 6
minutes before branch opening time. The entire internal and
external premises
shall be spic and span before the above stipulated time.
The contactor shall bring all the required equipment for cleaning like machines,
vacuum cleaners and other equipments to be used or the housekeeping and
(list of con
sumables given in Annexure - XX).
Maintenance of such
equipments including the cost of spares is the responsibility of the contractor.
As and when unforeseen, miscellaneous work arise the contractor, will have to
carry out such work with his existing
workers.
The contractor and housekeeping personnel proposed to be engaged by them shall
be approachable at any point of time by the Bank and shall take down instructions
charge at any point of the Bank.
The workers and the staff of th
e contractor working in the premises will have to
maintain proper discipline. The contractor shall provide his workers with proper
safety appliances and equipments and Canara Bank shall not be responsible for
accidents and injuries caused to his labour dur
ing the course of their work.
Bank invites sealed tenders from eligible & experienced Housekeeping and General
Cleaning Service Agencies for providing Housekeeping personnel at its different
The housekeeping works will have to be taken up on all working days except
housekeeping services at least 6
0
external premises
The contactor shall bring all the required equipment for cleaning like machines,
vacuum cleaners and other equipments to be used or the housekeeping and
Maintenance of such
equipments including the cost of spares is the responsibility of the contractor.
As and when unforeseen, miscellaneous work arise the contractor, will have to
The contractor and housekeeping personnel proposed to be engaged by them shall
be approachable at any point of time by the Bank and shall take down instructions
e contractor working in the premises will have to
maintain proper discipline. The contractor shall provide his workers with proper
safety appliances and equipments and Canara Bank shall not be responsible for
ing the course of their work.
f.
The contractor shall provide the details of personnel proposed to be engaged in
various units and keep Bank personnel informed in event of any changes.
g.
The cleaning personnel should be provided with mobile phones for
communication.
h.
The contractor shall preferably engage labourers from in and around the work
location to avoid delay in reaching the work place.
i.
All the labourers (male and female) should maintain personal hygiene, nails should
be cut, neatly groomed and
premises.
SCOPE OF WORKS
The following chores are to be taken up daily, by employing experienced personnel whose
outlook should be smart and courteous at all times. The various services required are
follows:
1.
Internal Housekeeping service: The
a.
The floors shall be mechanically cleaned
as to maintain spic and span condition throughout the day.
b.
The workstations, tables
dustbins shall be cleared daily once in the morning and once in the evening.
c.
The doormats shall be cleaned off dust, mud and grime as required.
d.
Atrium, fire and general staircases and terrace shal
e.
Glass partitions/doors at first floor to be cleaned neatly daily.
f.
Cleaning of name plates of section, executives and floor name plates daily.
Note: The above frequency is only indicative and may be increased depending on
needs.
2.
Internal Housekeeping services: The
follows:
a.
The false ceiling, coving, wall panel, cornices etc., shall be cleaned for removal
of dust, dirt, cobwebs, etc., manually/by using necessary equipment.
b. The vertical bli
nds shall be cleaned for removal of dust/dirt.
c.
Thorough cleaning of ceiling, wall mounted fans, light fixtures, AC indoor units
and such other equipments kept in the branch/ office area.
d.
The glazing of the doors, partitions, internal glazing, windows, pa
shall be cleaned with glass cleaning liquid.
The contractor shall provide the details of personnel proposed to be engaged in
various units and keep Bank personnel informed in event of any changes.
The cleaning personnel should be provided with mobile phones for
The contractor shall preferably engage labourers from in and around the work
location to avoid delay in reaching the work place.
All the labourers (male and female) should maintain personal hygiene, nails should
be cut, neatly groomed and
should maintain strict discipline within the building
The following chores are to be taken up daily, by employing experienced personnel whose
outlook should be smart and courteous at all times. The various services required are
Internal Housekeeping service: The
daily
chores to be carried out are as follows
The floors shall be mechanically cleaned
/
vacuum cleaned and wet mopped so
as to maintain spic and span condition throughout the day.
The workstations, tables
and chairs and all other furniture shall be cleaned. The
dustbins shall be cleared daily once in the morning and once in the evening.
The doormats shall be cleaned off dust, mud and grime as required.
Atrium, fire and general staircases and terrace shal
l also be cleaned daily.
Glass partitions/doors at first floor to be cleaned neatly daily.
Cleaning of name plates of section, executives and floor name plates daily.
Note: The above frequency is only indicative and may be increased depending on
Internal Housekeeping services: The
weekly
chores to be carried out are as
The false ceiling, coving, wall panel, cornices etc., shall be cleaned for removal
of dust, dirt, cobwebs, etc., manually/by using necessary equipment.
nds shall be cleaned for removal of dust/dirt.
Thorough cleaning of ceiling, wall mounted fans, light fixtures, AC indoor units
and such other equipments kept in the branch/ office area.
The glazing of the doors, partitions, internal glazing, windows, pa
rtitions, etc.,
shall be cleaned with glass cleaning liquid.
The contractor shall provide the details of personnel proposed to be engaged in
various units and keep Bank personnel informed in event of any changes.
The cleaning personnel should be provided with mobile phones for
The contractor shall preferably engage labourers from in and around the work
All the labourers (male and female) should maintain personal hygiene, nails should
should maintain strict discipline within the building
The following chores are to be taken up daily, by employing experienced personnel whose
outlook should be smart and courteous at all times. The various services required are
as
chores to be carried out are as follows
:
vacuum cleaned and wet mopped so
and chairs and all other furniture shall be cleaned. The
dustbins shall be cleared daily once in the morning and once in the evening.
l also be cleaned daily.
Cleaning of name plates of section, executives and floor name plates daily.
Note: The above frequency is only indicative and may be increased depending on
chores to be carried out are as
The false ceiling, coving, wall panel, cornices etc., shall be cleaned for removal
of dust, dirt, cobwebs, etc., manually/by using necessary equipment.
Thorough cleaning of ceiling, wall mounted fans, light fixtures, AC indoor units
rtitions, etc.,
e.
The door and window frames, panels shall be wiped with a dry mop.
f.
Thorough cleaning of top surfaces of chajjas
areas at all levels/heights and keeping the water outlets free from
choking/blockage, etc.,
g.
All other vertical surfaces and horizontal surfaces shall be cleaned/mopped with
dry/wet mop depending upon the requirements s
h.
Carpets shall be vacuum cleaned.
i.
Dusting and cleaning of stair case railing.
Note: The above frequency is only indicative and may be increased depending on
needs.
3. Internal
Housekeeping services:
Other routine chores
to be carried out are as follows:
a.
The lift interiors and all its accessories such as telephone instruments, light
fittings, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis.
b.
All floors, furniture equipment, machinery, stair cases etc.,
be presentable, spic and span at any point of time.
4.
External Housekeeping services: The chores to be carried out are as follows:
a.
Daily sweeping of the paved areas/roads/hard areas by mechanical sweeping
machine and manual sweepin
practical.
b.
Daily sweeping and wet mopping of internal areas of utilities buildings,
domestic water pump room,
c.
Cleaning of storm water drains and removal of dried
animals, etc.
d.
Cleaning of valve chambers, inspection chambers, manholes, sewer lines
including immediate clearance of blockage, if any.
e.
Cleaning/dusting of the gates and boards.
f.
Cleaning of the compound wall inclusive of wiping of
alternate days.
g.
Removal of debris/garbage and transporting the same outside the premises and
disposing in the area designated by the local authorities on daily basis as
identified and directed by officer
h. Dewatering and c
leaning of the overhead tanks as required by officer
of Bank.
The door and window frames, panels shall be wiped with a dry mop.
Thorough cleaning of top surfaces of chajjas
, canopies, sunshades, open terrace
areas at all levels/heights and keeping the water outlets free from
choking/blockage, etc.,
All other vertical surfaces and horizontal surfaces shall be cleaned/mopped with
dry/wet mop depending upon the requirements s
o as to retain the initial sheen.
Carpets shall be vacuum cleaned.
Dusting and cleaning of stair case railing.
Note: The above frequency is only indicative and may be increased depending on
Housekeeping services:
to be carried out are as follows:
The lift interiors and all its accessories such as telephone instruments, light
fittings, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis.
All floors, furniture equipment, machinery, stair cases etc.,
in all buildings shall
be presentable, spic and span at any point of time.
External Housekeeping services: The chores to be carried out are as follows:
Daily sweeping of the paved areas/roads/hard areas by mechanical sweeping
machine and manual sweepin
g in areas where mechanical sweeping is not
Daily sweeping and wet mopping of internal areas of utilities buildings,
domestic water pump room,
fire fighting
sump room, security blocks, etc.,
Cleaning of storm water drains and removal of dried
leaves, paper, dead
Cleaning of valve chambers, inspection chambers, manholes, sewer lines
including immediate clearance of blockage, if any.
Cleaning/dusting of the gates and boards.
Cleaning of the compound wall inclusive of wiping of
electrical fixtures on
Removal of debris/garbage and transporting the same outside the premises and
disposing in the area designated by the local authorities on daily basis as
identified and directed by officer
-in-charge.
leaning of the overhead tanks as required by officer
, canopies, sunshades, open terrace
areas at all levels/heights and keeping the water outlets free from
All other vertical surfaces and horizontal surfaces shall be cleaned/mopped with
o as to retain the initial sheen.
Note: The above frequency is only indicative and may be increased depending on
The lift interiors and all its accessories such as telephone instruments, light
fittings, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis.
in all buildings shall
External Housekeeping services: The chores to be carried out are as follows:
Daily sweeping of the paved areas/roads/hard areas by mechanical sweeping
g in areas where mechanical sweeping is not
Daily sweeping and wet mopping of internal areas of utilities buildings,
sump room, security blocks, etc.,
leaves, paper, dead
Cleaning of valve chambers, inspection chambers, manholes, sewer lines
electrical fixtures on
Removal of debris/garbage and transporting the same outside the premises and
disposing in the area designated by the local authorities on daily basis as
leaning of the overhead tanks as required by officer
-in-charge
i.
Daily cleaning of founders’ statue and bust.
j.
Cleaning of terrace area
Note: The above frequency is only indicative and may be increased depending on
needs.
5.
Sanitation works: The various chores to be carried out daily are as follows:
a.
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
floors, dadoing etc., by half an hour before branch opening time.
b.
Cleaning of all sinks and counter tops
mirrors, etc., and restocking of washroom supplies(provided by the Bank)to
be done by half an hour before branch opening time.
c.
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
floors, dadoing
sinks and counter tops, partitions, urinary stalls, wash room
etc at least three times in a day.
d.
Weekly scrubbing of toilet floors.
e.
Removal of garbage/trash and replacement of waste basket underliners daily
by
half an hour before branch opening time.
f. C
ollection and transportation of garbage/trash out of the building including
disposal of the same as required by the local authorities in a
as identified and directed by Officer
g.
Removal of internal blockage in fixtures, pipes and
Note: The above frequency is only indicative an
needs.
6.
Housekeeping services in Conference rooms
a.
There are few conference rooms in each
accessories such as telephone
screens, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis. As
and when meetings are held, before and after the meetings thorough
cleaning to be done.
b.
All floors, furniture, equipment, machiner
be presentable, spic and span at any point of time.
Daily cleaning of founders’ statue and bust.
Cleaning of terrace area
– weekly once.
Note: The above frequency is only indicative and may be increased depending on
Sanitation works: The various chores to be carried out daily are as follows:
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
floors, dadoing etc., by half an hour before branch opening time.
Cleaning of all sinks and counter tops
, partitions, urinary stalls, wash room
mirrors, etc., and restocking of washroom supplies(provided by the Bank)to
be done by half an hour before branch opening time.
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
sinks and counter tops, partitions, urinary stalls, wash room
etc at least three times in a day.
Weekly scrubbing of toilet floors.
Removal of garbage/trash and replacement of waste basket underliners daily
half an hour before branch opening time.
ollection and transportation of garbage/trash out of the building including
disposal of the same as required by the local authorities in a
designated
as identified and directed by Officer
-in-charge.
Removal of internal blockage in fixtures, pipes and
specials.
Note: The above frequency is only indicative an
d may be increased depending on
Housekeeping services in Conference rooms
:
There are few conference rooms in each
building
. The interiors and all its
accessories such as telephone
instruments, light fittings, projectors, TV
screens, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis. As
and when meetings are held, before and after the meetings thorough
cleaning to be done.
All floors, furniture, equipment, machiner
y, stair cases etc., in all rooms shall
be presentable, spic and span at any point of time.
Note: The above frequency is only indicative and may be increased depending on
Sanitation works: The various chores to be carried out daily are as follows:
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
floors, dadoing etc., by half an hour before branch opening time.
, partitions, urinary stalls, wash room
mirrors, etc., and restocking of washroom supplies(provided by the Bank)to
Cleaning of all toilets, wiping of Western Commode seats, flush fittings,
sinks and counter tops, partitions, urinary stalls, wash room
Removal of garbage/trash and replacement of waste basket underliners daily
ollection and transportation of garbage/trash out of the building including
designated
area
d may be increased depending on
. The interiors and all its
instruments, light fittings, projectors, TV
screens, fans, mirrors, etc., are to be cleaned thoroughly on a daily basis. As
and when meetings are held, before and after the meetings thorough
y, stair cases etc., in all rooms shall
PRE
Bidders who fulfill the following requirements are only eligible to apply.
Sl.
No
Eligibility Criteria
a.
The
Tenderer
should have necessary
registrations with Labour Department for
compliance of all statutory/Govt.
requirements applicable to Housekeeping &
General cleaning service agencies.
b.
The Tenderer
should have a minimum
annual Turnover of
exclusively on Housekeeping & General
cleaning services only, during last three
financial year’s each. (FY
& 2019-20).
c.
The Tenderer
should have rendered
Housekeeping and General Cleaning services
to Government Establishments (GEs) / Public
Sector Banks (PSBs) / Public Sector
Undertakings (PSUs) at least;
a)
Three (3) similar works with the value of
Rs.51.47 lakhs
and above (per contract)
in last three years.
Or
b)
Two (2) similar works with the value of
Rs.64.34 lakhs
and above (per contract)
in last three years.
Or
c)
One (1) similar work with the value of
Rs.102.94 lakhs
and above (per contract)
PRE
-QUALIFICATION CRITERIA
Bidders who fulfill the following requirements are only eligible to apply.
Documents Required
should have necessary
registrations with Labour Department for
compliance of all statutory/Govt.
requirements applicable to Housekeeping &
General cleaning service agencies.
A copy of valid Labour license as proof.
(Mandatory).
should have a minimum
annual Turnover of
Rs. 64.34 lakhs
exclusively on Housekeeping & General
cleaning services only, during last three
financial year’s each. (FY
2021-22, 2020-21
Audited financial Statements along
certificate from the Chartered Accountant
With CAs Registration number, seal & sign
clearly specifying the stake of
Housekeeping & General cleaning services
in the Balance Sheet / P & L account
statement.
Sl.
No.
F
inancial
Statement
for the Year
Turnover(in Lakhs)
1
2019
-
20
2
2020
-
21
3
2021
-
22
(Mandatory).
Here services means the agency should
have been assigned with Housekeeping
and General Cleaning Services for
Government organizations or Public
Sector
Undertakings or Public Sector
Banks or reputed Organisations/MNCs
should have rendered
Housekeeping and General Cleaning services
to Government Establishments (GEs) / Public
Sector Banks (PSBs) / Public Sector
Undertakings (PSUs) at least;
Three (3) similar works with the value of
and above (per contract)
Or
Two (2) similar works with the value of
and above (per contract)
Or
One (1) similar work with the value of
and above (per contract)
Work Order copies and satisfactory
completion certificates for last three year
as on the date of submission of the Tender
from clients clearly indicating the cost &
nature of work and year of completion etc.
(Mandatory).
A copy of valid Labour license as proof.
Audited financial Statements along
-
with a
certificate from the Chartered Accountant
With CAs Registration number, seal & sign
clearly specifying the stake of
Housekeeping & General cleaning services
in the Balance Sheet / P & L account
Turnover(in Lakhs)
Here services means the agency should
have been assigned with Housekeeping
and General Cleaning Services for
Government organizations or Public
Undertakings or Public Sector
Banks or reputed Organisations/MNCs
.
Work Order copies and satisfactory
completion certificates for last three year
as on the date of submission of the Tender
from clients clearly indicating the cost &
nature of work and year of completion etc.
in last three years.
d.
The Tenderer should have Minim
of experience as on the date of submission
of Tender, in offering complete building
upkeep and housekeeping to Government
organizations or Public Sector Undertakings
or Public Sector Banks or reputed
organizations/MNCs.
e.
The Tenderer should have an established
office with required manpower &
Registration under Shops & Establishments
Act at Karnataka.
f.
The Tenderer should be either registered as
proprietary firm/ partnership firm / Pvt
Ltd/ Public Ltd Company with existence in
business for 3
years & above.
g.
The Tenderer should have a valid certificate
from ESI Corporation and should have been
allotted with a code number by the ESIC.
h.
The Tenderer should have a valid certificate
under EPF &
Miscellaneous Provisions Act
1952 and the TENDERER should have been
submitting EPF contribution online.
i.
The Tenderer must have valid PAN number &
GST registration.
j.
The Tenderer
should have Documents
proving compliance of Minimum Wages Act
1948 and other Labour
laws and rules.
k.
The Tenderer
should have average minimum
18
Housekeeping & General cleaning
personnel in their payroll during last one
year as on the date of submission of the
Tender.
The Tenderer should have Minim
um 3 years
of experience as on the date of submission
of Tender, in offering complete building
upkeep and housekeeping to Government
organizations or Public Sector Undertakings
or Public Sector Banks or reputed
Copy of work orders and
Completion Certificate older than 3 years
to be submitted as proof proving the same.
(Mandatory).
The Tenderer should have an established
office with required manpower &
Registration under Shops & Establishments
A
copy of valid registration certificate from
respective authorities.
(Mandatory).
The Tenderer should be either registered as
proprietary firm/ partnership firm / Pvt
Ltd/ Public Ltd Company with existence in
years & above.
A copy of valid registration certificate from
respective authorities.
(Mandatory).
The Tenderer should have a valid certificate
from ESI Corporation and should have been
allotted with a code number by the ESIC.
i.
Copy of valid ESI registration
certificate from respective authorities.
ii.
Copy of the ESI Challan Receipt of all
employees for the last three months to
be provided
(Mandatory).
The Tenderer should have a valid certificate
Miscellaneous Provisions Act
1952 and the TENDERER should have been
submitting EPF contribution online.
i.
Copy of valid EPF registration
certificate from respective
authorities.
ii.
Copy of the EPF Challan Receipt of all
employees for the last three months to
be provided
(Mandatory).
The Tenderer must have valid PAN number &
Copy of PAN card & GST registration
certificate.
(Mandatory).
should have Documents
proving compliance of Minimum Wages Act
laws and rules.
The Tenderer
is required to furnish copies
of the Wage Slips along with the payment
details of One
Housekeeping & General
cleaning
personnel for last six months
mentioning his location of deployment and
Mobile number in Pay slip.
(Mandatory).
should have average minimum
Housekeeping & General cleaning
personnel in their payroll during last one
year as on the date of submission of the
Copy of running work orders not older
one year
, of their employee
Principal Employer proving the same along
with Any document supporting (Like EPF &
ESI sheet) the strength of the workers in
the company's payroll during last one year
Copy of work orders and
Satisfactory Work
Completion Certificate older than 3 years
to be submitted as proof proving the same.
copy of valid registration certificate from
A copy of valid registration certificate from
(Mandatory).
Copy of valid ESI registration
certificate from respective authorities.
Copy of the ESI Challan Receipt of all
employees for the last three months to
Copy of valid EPF registration
certificate from respective
Copy of the EPF Challan Receipt of all
employees for the last three months to
(Mandatory).
Copy of PAN card & GST registration
is required to furnish copies
of the Wage Slips along with the payment
Housekeeping & General
personnel for last six months
mentioning his location of deployment and
Mobile number in Pay slip.
Copy of running work orders not older
than
, of their employee
s with any
Principal Employer proving the same along
with Any document supporting (Like EPF &
ESI sheet) the strength of the workers in
the company's payroll during last one year
l.
The Tenderer
should be an Income Tax
Assesse
and should have submitted IT
returns for the
last three years.
m.
The Tenderer
shall not be owned or
controlled by any director or employee of
the Bank or
their relative having the same
meaning as assigned under section 2(77) & 6
of the Companies Act 2013.
n.
The Tenderer
shall submit Pre
Integrity Pact Agreement duly filled and
signed on non-
judicial stamp paper of
appropriate value
as per
directives.
o.
The bidder should not be a
blacklisted/debarred company as on the
date of submission of RFP by any
Government Department/Financial
Institution/ Public sector Units/Scheduled
Commercial
bank in India.
p.
Following Undertaking shall be given in
separat
e letterheads stating the following
(1 to 2 as shown below)
i. Undertaking 1.
The wages will be paid to the deployed
wages act
The wages to the deployed
crediting in their Bank Account with Canara Bank before
holiday) of every subsequent month o
be given to the deployed
The bills / Claim will be raised along with copies of all required
documents specified in the contract.
At any cost,
“mode of Cash / Cheque payment”
making payment / wages.
Proper documentation will be maintained regarding wage payment.
All reports & returns regarding wage disbursement asked for by the Bank
will be submitted timely under the signature of authorized signatory as
per directi
on based on the T &C of the contract.
to be attached.
(Mandatory).
should be an Income Tax
and should have submitted IT
last three years.
A copy of IT returns for latest AY
AY 2020-
21 and AY 2019
(Mandatory).
shall not be owned or
controlled by any director or employee of
their relative having the same
meaning as assigned under section 2(77) & 6
of the Companies Act 2013.
A declaration / undertaking duly signed
and stamped by the Owner/s of the
company/ firm/ proprietorship on the
Letter head.
(Mandatory).
shall submit Pre
-
Bid Contract
Integrity Pact Agreement duly filled and
judicial stamp paper of
as per
Karnataka State
Pre
-
Bid Contract Integrity Pact Agreement
in non-
judicial stamp paper should be duly
attached
as per Bank’s prescribed format
enclosed with bid.
(Mandatory).
The bidder should not be a
blacklisted/debarred company as on the
date of submission of RFP by any
Government Department/Financial
Institution/ Public sector Units/Scheduled
bank in India.
In this respect, the Bidders shall submit
declaration as outlined in Annexure
per Bank’s prescribed format on their
Company/Firm Letter headed paper duly
sealed & signed.
(Mandatory).
Following Undertaking shall be given in
e letterheads stating the following
These undertaking should be in the
Company letter head signed by authorized
signatory with Name, Designation and
Office Seal.
(Mandatory).
The wages will be paid to the deployed
personnel’s
as per minimum
The wages to the deployed
personnel’s
will be paid through direct
crediting in their Bank Account with Canara Bank before
5
th
(even if it is a
holiday) of every subsequent month o
f duty, and monthly salary slip will
be given to the deployed
personnel’s.
The bills / Claim will be raised along with copies of all required
documents specified in the contract.
“mode of Cash / Cheque payment”
will not
making payment / wages.
Proper documentation will be maintained regarding wage payment.
All reports & returns regarding wage disbursement asked for by the Bank
will be submitted timely under the signature of authorized signatory as
on based on the T &C of the contract.
A copy of IT returns for latest AY
2021
-
22,
-20 to be provided.
A declaration / undertaking duly signed
and stamped by the Owner/s of the
company/ firm/ proprietorship on the
Bid Contract Integrity Pact Agreement
judicial stamp paper should be duly
as per Bank’s prescribed format
In this respect, the Bidders shall submit
declaration as outlined in Annexure
-11 as
per Bank’s prescribed format on their
Company/Firm Letter headed paper duly
These undertaking should be in the
Company letter head signed by authorized
signatory with Name, Designation and
as per minimum
will be paid through direct
(even if it is a
f duty, and monthly salary slip will
The bills / Claim will be raised along with copies of all required
will not
be used for
Proper documentation will be maintained regarding wage payment.
All reports & returns regarding wage disbursement asked for by the Bank
will be submitted timely under the signature of authorized signatory as
ii. Undertaking 2.
All
Housekeeping & General cleaning
Contract will be the bonafide employees of our Company / Firm
No criminal cases/charges are pending with the police
Proprietor/Firm/Partner or Directors/Partners of our Company.
No criminal case is pending with the police against the proposed
Housekeeping & General cleaning
of the contract.
The Company will be
obtaining Labour license (if necessary) with regard to all related Acts,
Rules and other Guidelines being issued by the Government and all other
statutory authorities from time to time as applicable to
Company/
firm/service provider.
4.
Additional Qualifications: ISO Certification etc.
5.
The evaluation will also involve inspection of works, buildings/projects under their
maintenance upkeep, discussion with the Agency and feedbacks from the clients.
The Agency may a
lso be required to furnish additional information, if any, to ensure
clarity on deliverables.
GENERAL TERMS AND CONDITIONS OF CONTRACT
1.
Canara Bank, (hereinafter the Bank) invites tenders from eligible & experienced
Firms / Companies in “TWO BID
followed by Reverse Auction for hiring of Housekeeping and General Cleaning
Service Agencies for Providing Housekeeping & General Cleaning Services at Canara
Bank Regional Office Bagalkot.
2. Brief details
of the work: Housekeeping and General Cleaning Works at Canara Bank
Regional office Bagalkot. The List of branches where Housekeeping personnel are
proposed to be deployed are as follows: [1
No
Name of Branches
1 BAGALKOT RAH
2 HOSAPETE RAH
3
BELLARY MSME SULABH
4
BELAGAVI MSME SULABH
5 BELAGAVI RAH
6 ACC RAICHUR
7
CHIKODI RAH
Housekeeping & General cleaning
personnel being deployed as per this
Contract will be the bonafide employees of our Company / Firm
No criminal cases/charges are pending with the police
Proprietor/Firm/Partner or Directors/Partners of our Company.
No criminal case is pending with the police against the proposed
Housekeeping & General cleaning
personnel
who will be deployed as part
of the contract.
The Company will be
complying with all statutory compliances and
obtaining Labour license (if necessary) with regard to all related Acts,
Rules and other Guidelines being issued by the Government and all other
statutory authorities from time to time as applicable to
firm/service provider.
Additional Qualifications: ISO Certification etc.
The evaluation will also involve inspection of works, buildings/projects under their
maintenance upkeep, discussion with the Agency and feedbacks from the clients.
lso be required to furnish additional information, if any, to ensure
GENERAL TERMS AND CONDITIONS OF CONTRACT
FOR BID
Canara Bank, (hereinafter the Bank) invites tenders from eligible & experienced
Firms / Companies in “TWO BID
CONCEPT ” through Portal –
Technical Evaluation
followed by Reverse Auction for hiring of Housekeeping and General Cleaning
Service Agencies for Providing Housekeeping & General Cleaning Services at Canara
Bank Regional Office Bagalkot.
of the work: Housekeeping and General Cleaning Works at Canara Bank
Regional office Bagalkot. The List of branches where Housekeeping personnel are
proposed to be deployed are as follows: [1
8 personnel per branch]
Address of Branches
OPP OLD COURT KALADAGI ROAD DIST BAGALKOT
PIN: 587101
CANARA BANK BUILDING 1ST FLOOR UDYAMI MITRA
BRANCH NEAR GOVT BUS STAND -
583201
BELLARY MSME SULABH
JANAKI TOWERS, OPP S G COLLEGE, KAPPAGAL
ROAD GANDHINAGAR BELLARY -
583103
BELAGAVI MSME SULABH
I FLOOR, SY NO.46
-
2 E, BESAIDE PETROL PUMP,
BAXUITE ROAD, NEAR AZAM NAGAR CIRCLE,
590010
P.B.NO. 525, 197
-
D/2, KHANAPUR ROAD,
TILAKWADI, BELGAUM 590006
1
-
11
-
38
-
212, LINGASUGUR ROAD, OPP.
SHIVRAJ PATIL COLLEGE, NEAR AGRICULTURE
UNIVERSITY, RAICHUR- 584101
SAI PLAZA KAVATAGIMATH NAGAR N M ROAD
personnel being deployed as per this
Contract will be the bonafide employees of our Company / Firm
No criminal cases/charges are pending with the police
against the
Proprietor/Firm/Partner or Directors/Partners of our Company.
No criminal case is pending with the police against the proposed
who will be deployed as part
complying with all statutory compliances and
obtaining Labour license (if necessary) with regard to all related Acts,
Rules and other Guidelines being issued by the Government and all other
statutory authorities from time to time as applicable to
The evaluation will also involve inspection of works, buildings/projects under their
maintenance upkeep, discussion with the Agency and feedbacks from the clients.
lso be required to furnish additional information, if any, to ensure
Canara Bank, (hereinafter the Bank) invites tenders from eligible & experienced
Technical Evaluation
followed by Reverse Auction for hiring of Housekeeping and General Cleaning
Service Agencies for Providing Housekeeping & General Cleaning Services at Canara
of the work: Housekeeping and General Cleaning Works at Canara Bank
Regional office Bagalkot. The List of branches where Housekeeping personnel are
OPP OLD COURT KALADAGI ROAD DIST BAGALKOT
CANARA BANK BUILDING 1ST FLOOR UDYAMI MITRA
583201
JANAKI TOWERS, OPP S G COLLEGE, KAPPAGAL
583103
2 E, BESAIDE PETROL PUMP,
BAXUITE ROAD, NEAR AZAM NAGAR CIRCLE,
-
D/2, KHANAPUR ROAD,
212, LINGASUGUR ROAD, OPP.
JUSTICE
SHIVRAJ PATIL COLLEGE, NEAR AGRICULTURE
SAI PLAZA KAVATAGIMATH NAGAR N M ROAD
8
GADAG RAH
9
HUBBALLI
-
I
MSME SULABH
10
HUBBALLI RAH
11
KALBURAGI RAH
12
KALABURGI MSME
SULABH
13
BIDAR RAH
14
YADGIRI RETAIL ASSETS
HUB
15
KOPPAL RAH
16
RAICHUR MSME SULABH
17
VIJAYAPURA RAH
18
ACC VIJAYAPURA
3. The above
number / location may change during
However, all T & C specified in this RFP shall be in place.
I. DISCLAIMER
1.
The information contained in this Bid document or information provided
subsequently to bidders or applicants whether verbally or in documentary form
on behalf of Canara Bank (“Canara Bank/Bank”), is provided to the bidder(s) on the
terms and conditions set out in this bid document and all other terms and conditions
subject to which such information is provided. This Bid document is not an
agree
ment and is not an offer or invitation by Canara Bank to any parties other than
the applicants who are qualified to submit the bids (hereinafter individually and
collectively referred to as “Bidder” or “Bidders” respectively). The purpose of
Bid docum
ent is to provide the Bidders with information to assist the formulation of
their bids. This Bid
document does not claim to contain all the information each
Bidder requires. Each Bidder may conduct its own independent investigations and
analysis and is fre
e to check the accuracy, reliability and completeness of the
information in this Bid
document. Canara Bank makes no representation or warranty
and shall incur no liability under any law, statute, rules or regulations as to the
accuracy, reliability or comp
CHIKODI
-
591201
GADAG RAH, AKASH D BUILDING, GADAG
BETTEGERI ROAD, OPP HOCKEY GROUND, GADAG
582102
MSME SULABH
IMA BUILDING, B N NAGAR, HUBLI
-
580029
NO: 47,1ST FLOOR, KUSUGAL ROAD, VASANT
NAGAR, KESHWAPUR, HUBBALLI, 580023
FURST FLOORM OM COMPLEX, BALAJI NAGRM OLD
JEWARGI ROAD, KALABURAGI-585105
SULABH
OM COMPLEX, ABOVE AGARWAL SUPER BAZAR, OLD
JEWARGI ROAD, KALABURAGI 585102
C/O BIDAR OLD CITY BRANCH, OPPOSITE
PANDURANGA TEMPLE,DHANVANTRI COMPLEX,
NEAR CHOUBARA BIDAR 585401
YADGIRI RETAIL ASSETS
D NO 5
-
1
-
115, LINGERI
KONAPPA BUILDING,
STATION ROAD, YADGIR, KARNATAKA, PIN 585202
V A AGADI COMPLEX, JAWAHAR ROAD, NEAR ASHOK
CIRCLE, KOPPAL-583231
RAICHUR MSME SULABH
1
-
11
-
38
-
212, LINGASUGUR ROAD, OPP. JUSTICE
SHIVRAJ PATIL COLLEGE, NEAR AGRICULTURE
UNIVERSITY, RAICHUR- 584101
2ND FLOOR RO BUILDING CANARA BANK TRIMURTI
NAGAR VIJAPUR,PIN-586109
2ND FLOOR RO BUILDING CANARA BANK TRIMURTI
NAGAR VIJAYAPURA,PIN-586109
number / location may change during
finalization/award of work order.
However, all T & C specified in this RFP shall be in place.
The information contained in this Bid document or information provided
subsequently to bidders or applicants whether verbally or in documentary form
on behalf of Canara Bank (“Canara Bank/Bank”), is provided to the bidder(s) on the
terms and conditions set out in this bid document and all other terms and conditions
subject to which such information is provided. This Bid document is not an
ment and is not an offer or invitation by Canara Bank to any parties other than
the applicants who are qualified to submit the bids (hereinafter individually and
collectively referred to as “Bidder” or “Bidders” respectively). The purpose of
ent is to provide the Bidders with information to assist the formulation of
document does not claim to contain all the information each
Bidder requires. Each Bidder may conduct its own independent investigations and
e to check the accuracy, reliability and completeness of the
document. Canara Bank makes no representation or warranty
and shall incur no liability under any law, statute, rules or regulations as to the
accuracy, reliability or comp
leteness of this Bid document.
GADAG RAH, AKASH D BUILDING, GADAG
BETTEGERI ROAD, OPP HOCKEY GROUND, GADAG
-
580029
NO: 47,1ST FLOOR, KUSUGAL ROAD, VASANT
NAGAR, KESHWAPUR, HUBBALLI, 580023
FURST FLOORM OM COMPLEX, BALAJI NAGRM OLD
OM COMPLEX, ABOVE AGARWAL SUPER BAZAR, OLD
C/O BIDAR OLD CITY BRANCH, OPPOSITE
PANDURANGA TEMPLE,DHANVANTRI COMPLEX,
KONAPPA BUILDING,
STATION ROAD, YADGIR, KARNATAKA, PIN 585202
V A AGADI COMPLEX, JAWAHAR ROAD, NEAR ASHOK
212, LINGASUGUR ROAD, OPP. JUSTICE
SHIVRAJ PATIL COLLEGE, NEAR AGRICULTURE
2ND FLOOR RO BUILDING CANARA BANK TRIMURTI
2ND FLOOR RO BUILDING CANARA BANK TRIMURTI
finalization/award of work order.
The information contained in this Bid document or information provided
subsequently to bidders or applicants whether verbally or in documentary form
by or
on behalf of Canara Bank (“Canara Bank/Bank”), is provided to the bidder(s) on the
terms and conditions set out in this bid document and all other terms and conditions
subject to which such information is provided. This Bid document is not an
ment and is not an offer or invitation by Canara Bank to any parties other than
the applicants who are qualified to submit the bids (hereinafter individually and
collectively referred to as “Bidder” or “Bidders” respectively). The purpose of
this
ent is to provide the Bidders with information to assist the formulation of
document does not claim to contain all the information each
Bidder requires. Each Bidder may conduct its own independent investigations and
e to check the accuracy, reliability and completeness of the
document. Canara Bank makes no representation or warranty
and shall incur no liability under any law, statute, rules or regulations as to the
2.
The information contained in the Bid document is selective and is subject to
updating, expansion, revision and amendment. It does not purport to contain all the
information that a Bidder requires. Canara Bank does not under
Bidder with access to any additional information or to update the information in the
Bid document or to correct any inaccuracies therein, which may become apparent.
3. Canara
Bank reserves the right of discretion to change, modify, add to or alter any or
all of the provisions of
assigning any reasons whatsoever. Such change will be published on the Bank’s
Website (www.canar
abank.com) and it will become part of this Bid document
4.
Canara Bank in its absolute discretion, but without being under any obligation to do
so, update, amend or supplement the information in this Bid document.
5.
Canara Bank reserves the right to reject a
in response to this Bid
whatsoever. The decision of Canara Bank shall be final, conclusive and binding on all
parties.
II.
SUBMISSION AND OPENING OF TENDERS
1. All
enclosures / supporting documents to be uploaded before last date and time of
submission. Non submission of document will be presumed that there is no document for
submission
and the same will not be allowed to be submitted at later date.
2. The rate q
uoted shall be in accordance with the wages stipulated under the
Minimum Wages Act of Central Government.
a.
In the event of the tender being submitted by a partnership firm, it must be signed
separately by each partner thereof or in the event of the absence
must be signed on his behalf by a person holding a power
to do so, such power of attorney to be produced with the tender, and it must
disclose that the firm is duly registered under the Indian Partnership Act
Act by enclosing a copy of the partnership deed duly certified by one partner as true
copy.
b.
If the Tender is submitted by a Company the same must be signed by a person duly
authorized by the Board of Directors of the Company.
c. The tender for the
work shall not be witnessed by Tenderer or Bidder who
himself/themselves has/have tendered or who may and has/have tendered for the
same work. Failure to observe this condition would render tenders of such Tenderer
who are tendering, as well as witnessing
rejection.
d.
If bid opening date is declared a holiday under NI Act by the Government subsequent
to issuance of tender the next working day will be deemed to be the bid opening
date. The bids shall be
opened on the day,
e.
The Tenderer shall give a list of the Bank employees related to him/ partners/
directors of the Firm/company/Agency with their places of posting and designations.
The Tenderer shall not be permitted to tender for
The information contained in the Bid document is selective and is subject to
updating, expansion, revision and amendment. It does not purport to contain all the
information that a Bidder requires. Canara Bank does not under
take to provide any
Bidder with access to any additional information or to update the information in the
Bid document or to correct any inaccuracies therein, which may become apparent.
Bank reserves the right of discretion to change, modify, add to or alter any or
all of the provisions of
this Bid
document and/or the bidding process, without
assigning any reasons whatsoever. Such change will be published on the Bank’s
abank.com) and it will become part of this Bid document
Canara Bank in its absolute discretion, but without being under any obligation to do
so, update, amend or supplement the information in this Bid document.
Canara Bank reserves the right to reject a
ny or all the request of proposals received
document at any stage without assigning any reason
whatsoever. The decision of Canara Bank shall be final, conclusive and binding on all
SUBMISSION AND OPENING OF TENDERS
enclosures / supporting documents to be uploaded before last date and time of
submission. Non submission of document will be presumed that there is no document for
and the same will not be allowed to be submitted at later date.
uoted shall be in accordance with the wages stipulated under the
Minimum Wages Act of Central Government.
In the event of the tender being submitted by a partnership firm, it must be signed
separately by each partner thereof or in the event of the absence
of any partner, it
must be signed on his behalf by a person holding a power
-of-
attorney authorizing him
to do so, such power of attorney to be produced with the tender, and it must
disclose that the firm is duly registered under the Indian Partnership Act
Act by enclosing a copy of the partnership deed duly certified by one partner as true
If the Tender is submitted by a Company the same must be signed by a person duly
authorized by the Board of Directors of the Company.
work shall not be witnessed by Tenderer or Bidder who
himself/themselves has/have tendered or who may and has/have tendered for the
same work. Failure to observe this condition would render tenders of such Tenderer
who are tendering, as well as witnessing
the tender, shall be liable to summary
If bid opening date is declared a holiday under NI Act by the Government subsequent
to issuance of tender the next working day will be deemed to be the bid opening
opened on the day,
time and location mentioned in the RFP.
The Tenderer shall give a list of the Bank employees related to him/ partners/
directors of the Firm/company/Agency with their places of posting and designations.
The Tenderer shall not be permitted to tender for
works in Bank in which Bank
The information contained in the Bid document is selective and is subject to
updating, expansion, revision and amendment. It does not purport to contain all the
take to provide any
Bidder with access to any additional information or to update the information in the
Bid document or to correct any inaccuracies therein, which may become apparent.
Bank reserves the right of discretion to change, modify, add to or alter any or
document and/or the bidding process, without
assigning any reasons whatsoever. Such change will be published on the Bank’s
abank.com) and it will become part of this Bid document
Canara Bank in its absolute discretion, but without being under any obligation to do
so, update, amend or supplement the information in this Bid document.
ny or all the request of proposals received
document at any stage without assigning any reason
whatsoever. The decision of Canara Bank shall be final, conclusive and binding on all
enclosures / supporting documents to be uploaded before last date and time of
submission. Non submission of document will be presumed that there is no document for
uoted shall be in accordance with the wages stipulated under the
In the event of the tender being submitted by a partnership firm, it must be signed
of any partner, it
attorney authorizing him
to do so, such power of attorney to be produced with the tender, and it must
disclose that the firm is duly registered under the Indian Partnership Act
1932, LLP
Act by enclosing a copy of the partnership deed duly certified by one partner as true
If the Tender is submitted by a Company the same must be signed by a person duly
work shall not be witnessed by Tenderer or Bidder who
himself/themselves has/have tendered or who may and has/have tendered for the
same work. Failure to observe this condition would render tenders of such Tenderer
the tender, shall be liable to summary
If bid opening date is declared a holiday under NI Act by the Government subsequent
to issuance of tender the next working day will be deemed to be the bid opening
time and location mentioned in the RFP.
The Tenderer shall give a list of the Bank employees related to him/ partners/
directors of the Firm/company/Agency with their places of posting and designations.
works in Bank in which Bank
employees (responsible for award of execution of contracts) related to Agency
with their places of posting and designations are posted as an officer in any capacity
between the grades of the General Manager and Manager(
and estate department.
Note: -
By the term "near relatives" is meant wife, husband
grandparents, children and grandchildren,
aunts and first cousins.
III.
PRE BID QUERIES AND CLARIFICATION TO TENDER
a.
The Tenderer should carefully examine and understand the specifications, terms and
conditions of the Tender and may seek clarifications, if required.
b.
The Tenderer in all such cases may seek clarification in wr
(.doc) in the same serial order of that of the Tender by mentioning the relevant page
number and clause number of the Tender. The hard copy of the pre bid queries can
be sent to:
Mention name of competent authority with office (ful
address with pin code)
by the intending Tenderer before
date mentioned in RFP in the following format:
Sl No
Page No
Tender Clause No
c.
The soft copy of the pre
entertained. No queries will be entertained from the Tenderers
meeting.
PRE-BID MEETING
a. A pre-
bid meeting of the intending bidders will be held as scheduled to clarify any
point /doubt raised by them in respect of this Bid document, on
specified in the bid document at
building, Gokul Road, Hubballi
b.
No separate communication will be sent for this meeting. If the meeting date is
declared as a holiday under NI Act by the Government subsequent to issuance of
RFP, the next working da
Authorized representatives of interested bidders shall be present during the
scheduled time.
c.
The Bank will consolidate all the queries and discussions during the pre
and the consolidated replies for the queries shall be made available in the pre bid
meeting if possible, or in the Bank’s website and no individual correspondence shall
be
made. The replies/clarification of the Bank in response to the queries raised by
the Tenderer/ bidder/s, and any other clarification / amendments / corrigendum
furnished hereof will become part of the Tender document and it will be binding on
employees (responsible for award of execution of contracts) related to Agency
with their places of posting and designations are posted as an officer in any capacity
between the grades of the General Manager and Manager(
both inclusive) of premises
By the term "near relatives" is meant wife, husband
, parents
grandparents, children and grandchildren,
brothers and
sisters, direct uncles and
PRE BID QUERIES AND CLARIFICATION TO TENDER
The Tenderer should carefully examine and understand the specifications, terms and
conditions of the Tender and may seek clarifications, if required.
The Tenderer in all such cases may seek clarification in wr
iting in a word document
(.doc) in the same serial order of that of the Tender by mentioning the relevant page
number and clause number of the Tender. The hard copy of the pre bid queries can
Mention name of competent authority with office (ful
l / complete
by the intending Tenderer before
02.05.2023 by
date mentioned in RFP in the following format:
Tender Clause No
Tender Clause
Query
The soft copy of the pre
-
bid queries can also be sent by e
.
No other oral or written individual consultation shall be
entertained. No queries will be entertained from the Tenderers
after the pre
bid meeting of the intending bidders will be held as scheduled to clarify any
point /doubt raised by them in respect of this Bid document, on
specified in the bid document at
Canara Bank, Cir
cle Office, 2nd floor, Centrum
building, Gokul Road, Hubballi
- 580030.
No separate communication will be sent for this meeting. If the meeting date is
declared as a holiday under NI Act by the Government subsequent to issuance of
RFP, the next working da
y will be deemed to be the pre-
bid meeting day.
Authorized representatives of interested bidders shall be present during the
The Bank will consolidate all the queries and discussions during the pre
and the consolidated replies for the queries shall be made available in the pre bid
meeting if possible, or in the Bank’s website and no individual correspondence shall
made. The replies/clarification of the Bank in response to the queries raised by
the Tenderer/ bidder/s, and any other clarification / amendments / corrigendum
furnished hereof will become part of the Tender document and it will be binding on
employees (responsible for award of execution of contracts) related to Agency
with their places of posting and designations are posted as an officer in any capacity
both inclusive) of premises
, parents
and
sisters, direct uncles and
The Tenderer should carefully examine and understand the specifications, terms and
iting in a word document
(.doc) in the same serial order of that of the Tender by mentioning the relevant page
number and clause number of the Tender. The hard copy of the pre bid queries can
l / complete
02.05.2023 by
12:00 PM on
Query
bid queries can also be sent by e
-Mail to
No other oral or written individual consultation shall be
after the pre
-bid
bid meeting of the intending bidders will be held as scheduled to clarify any
point /doubt raised by them in respect of this Bid document, on
the date as
cle Office, 2nd floor, Centrum
No separate communication will be sent for this meeting. If the meeting date is
declared as a holiday under NI Act by the Government subsequent to issuance of
bid meeting day.
Authorized representatives of interested bidders shall be present during the
The Bank will consolidate all the queries and discussions during the pre
-bid meeting
and the consolidated replies for the queries shall be made available in the pre bid
meeting if possible, or in the Bank’s website and no individual correspondence shall
made. The replies/clarification of the Bank in response to the queries raised by
the Tenderer/ bidder/s, and any other clarification / amendments / corrigendum
furnished hereof will become part of the Tender document and it will be binding on
the Tenderers. Non-
reply to the queries raised by any of the Tenderers shall not be
accepted as a valid reason for non
to any query may not be deemed the version of the Tenderer as reflected in the
query has been accept
ed by the Bank.
IV. PROCESS OF SELECTION
a.
The Tenderer would be shortlisted based on the technical evaluation done as per the
eligibility criteria given above. Suitable marks would be awarded to shortlisted
Tenderer
against each criteria and a sum total of the marks would be taken to form
a merit list for finalizing the Tenderer as per Technical Bid rating chart enclosed
bid document.
b.
Technical bid will be opened on given date and time as specified in the bid
docu
ment. No separate communication will be send to this effect to the tenderers.
c.
Reverse auction will be carried out only for the tenderers finalized by the technical
evaluation committee based on pre
d.
Final selection of the Tenderer w
obtained in the technical evaluation, as well as the final rate quoted by them in
reverse auction. The division of marks for Technical evaluation and financial
evaluation as specified in
the combined evaluation by the tendering committee. The decision on this taken by
the Bank will be final and binding to all Tenderers. Tenders will be evaluated in the
following stages:
Stage I
Incomplete Offers, i.e., offers not accompa
documents, as specified in this RFP, will be rejected. No document
will be accepted at later date i.e. subsequent to opening of technical
bid and in case
with technical bid as per RFP
Stage II
Offers will be evaluated against the stipulated minimum eligibility
criteria based purely on valid proof of documents submitted by the
Tenderer
s. Offers not complying with any of the eligibility criteria will
be reject
ed.
Stage III Short-
listed Tenderer(s) from stage II will be evaluated by Technical
Bid Scoring chart based on proof documents submitted, site visits (if
necessary) by the Bank’s officials.
Stage IV
Completion of Technical bid evaluation and marking as per Score chart
to contribute to
(Given below).
Stage V
Reverse auction of the short
70 marks in the technical evaluation
out. Reverse auction L1 rate will contribute to
calculating the successful bidder.
Stage VI
Final selection of the Tenderer(s) would be based on the combination
of marks obtained in the technical evaluation
reply to the queries raised by any of the Tenderers shall not be
accepted as a valid reason for non
-
submission of the Tender. In addition, non
to any query may not be deemed the version of the Tenderer as reflected in the
ed by the Bank.
The Tenderer would be shortlisted based on the technical evaluation done as per the
eligibility criteria given above. Suitable marks would be awarded to shortlisted
against each criteria and a sum total of the marks would be taken to form
a merit list for finalizing the Tenderer as per Technical Bid rating chart enclosed
Technical bid will be opened on given date and time as specified in the bid
ment. No separate communication will be send to this effect to the tenderers.
Reverse auction will be carried out only for the tenderers finalized by the technical
evaluation committee based on pre
- qualification criteria.
Final selection of the Tenderer w
ould be based on the combination of marks
obtained in the technical evaluation, as well as the final rate quoted by them in
reverse auction. The division of marks for Technical evaluation and financial
evaluation as specified in
RFP and Successful Bidder w
ould be declared based on
the combined evaluation by the tendering committee. The decision on this taken by
the Bank will be final and binding to all Tenderers. Tenders will be evaluated in the
Incomplete Offers, i.e., offers not accompa
nied by the mandatory
documents, as specified in this RFP, will be rejected. No document
will be accepted at later date i.e. subsequent to opening of technical
bid and in case
tenderers
fails to submit required documents along
with technical bid as per RFP
the tender is liable to be rejected.
Offers will be evaluated against the stipulated minimum eligibility
criteria based purely on valid proof of documents submitted by the
s. Offers not complying with any of the eligibility criteria will
ed.
listed Tenderer(s) from stage II will be evaluated by Technical
Bid Scoring chart based on proof documents submitted, site visits (if
necessary) by the Bank’s officials.
Completion of Technical bid evaluation and marking as per Score chart
to contribute to
70 % of Marks in calculating
Lowest quoted Tender
(Given below).
Reverse auction of the short
-
listed Tenderers (who secured minimum
70 marks in the technical evaluation
specified above) will be carried
out. Reverse auction L1 rate will contribute to
30%
calculating the successful bidder.
Final selection of the Tenderer(s) would be based on the combination
of marks obtained in the technical evaluation
(70%) an
d the L1rates
reply to the queries raised by any of the Tenderers shall not be
submission of the Tender. In addition, non
-reply
to any query may not be deemed the version of the Tenderer as reflected in the
The Tenderer would be shortlisted based on the technical evaluation done as per the
eligibility criteria given above. Suitable marks would be awarded to shortlisted
against each criteria and a sum total of the marks would be taken to form
a merit list for finalizing the Tenderer as per Technical Bid rating chart enclosed
in
Technical bid will be opened on given date and time as specified in the bid
ment. No separate communication will be send to this effect to the tenderers.
Reverse auction will be carried out only for the tenderers finalized by the technical
ould be based on the combination of marks
obtained in the technical evaluation, as well as the final rate quoted by them in
reverse auction. The division of marks for Technical evaluation and financial
ould be declared based on
the combined evaluation by the tendering committee. The decision on this taken by
the Bank will be final and binding to all Tenderers. Tenders will be evaluated in the
nied by the mandatory
documents, as specified in this RFP, will be rejected. No document
will be accepted at later date i.e. subsequent to opening of technical
fails to submit required documents along
the tender is liable to be rejected.
Offers will be evaluated against the stipulated minimum eligibility
criteria based purely on valid proof of documents submitted by the
s. Offers not complying with any of the eligibility criteria will
listed Tenderer(s) from stage II will be evaluated by Technical
Bid Scoring chart based on proof documents submitted, site visits (if
Completion of Technical bid evaluation and marking as per Score chart
Lowest quoted Tender
listed Tenderers (who secured minimum
specified above) will be carried
of marks in
Final selection of the Tenderer(s) would be based on the combination
d the L1rates
after reverse auction (30%)
tie in selection, preference will be given to the Tenderer who
scored maximum technical marks; further in case of any tie, the
Tenderer with higher Turnover in the last Year
be given the preference for selection.
Stage VII
Issue of work orders to the shortlisted bidder.
e.
Wherever Tenderer are submitting consolidated completion certificates, then the
Bank may request for supporting documents. Bank’s decision in this reg
and shall be binding on all.
f. The breakup
of rates after reverse auction is to be given only in the format specified
in the bid document.
g.
Reverse auction of only the technically qualified / shortlisted applicants will be
opened on a pre-
notified time & date, under intimation to such qualified /
shortlisted applicants. Bank reserves rights of accepting/rejecting any and all the
bids.
h. Tender
s, who propose any modifications to specifications, any clauses, conditions or
any provisions whatsoever in the tender
i. The Bank does not bind it
s
to itself
the right to reject any or all of the tenders received without assigning any
reason whatsoever. All tenders in which any of the prescribed conditions are not
fulfilled or new conditions are stipulated by the Tenderer or are incomplete in any
respect are l
iable to be rejected.
j.
Canvassing whether directly or indirectly, in connection with tenders is strictly
prohibited and the tenders submitted by the Tenderer who resort to canvassing will
be liable for rejection.
k.
The Bank shall issue an Offer letter which
Bidder within 5 working days of its receipt.
V.
EARNEST MONEY DEPOSIT (EMD)
1.
No interest shall be allowed on the Earnest Money Deposit (EMD). Tenders without
EMD shall be summarily rejected.
2.
However, MSMEs are exempte
the benefits in case of MSME firms, Tenderer should submit exemption certificate
issued from the relevant authorities. It may also be noted that Performance
Guarantee has to be submitted by the bidder und
3.
The EMD in respect of the Tenderers who do not qualify the Technical Part (First
Stage) & unsuccessful tenderers shall be returned to them without any interest.
However, the EMD without any interest, in respect of the succ
be returned after submission of Performance Guarantee.
4.
If the Tenderer fails to deploy Housekeeping & General cleaning personnel against
the initial requirement within 7 (Seven) working days from date of awarding the
contract, the EMD
shall be forfeited without giving any further notice and the
contract will be terminated and Bank shall be at a liberty to award the contract to
other Tenderer at its sole discretion without assigning any reason whatsoever.
after reverse auction (30%)
as explained in the RFP.
In case of any
tie in selection, preference will be given to the Tenderer who
scored maximum technical marks; further in case of any tie, the
Tenderer with higher Turnover in the last Year
(FY-
2021
be given the preference for selection.
Issue of work orders to the shortlisted bidder.
Wherever Tenderer are submitting consolidated completion certificates, then the
Bank may request for supporting documents. Bank’s decision in this reg
and shall be binding on all.
of rates after reverse auction is to be given only in the format specified
Reverse auction of only the technically qualified / shortlisted applicants will be
notified time & date, under intimation to such qualified /
shortlisted applicants. Bank reserves rights of accepting/rejecting any and all the
s, who propose any modifications to specifications, any clauses, conditions or
any provisions whatsoever in the tender
documents,
shall lead to disqualification.
s
elf
to accept the lowest or any other tender, and reserves
the right to reject any or all of the tenders received without assigning any
reason whatsoever. All tenders in which any of the prescribed conditions are not
fulfilled or new conditions are stipulated by the Tenderer or are incomplete in any
iable to be rejected.
Canvassing whether directly or indirectly, in connection with tenders is strictly
prohibited and the tenders submitted by the Tenderer who resort to canvassing will
The Bank shall issue an Offer letter which
will have to be accepted by the Selected
Bidder within 5 working days of its receipt.
EARNEST MONEY DEPOSIT (EMD)
No interest shall be allowed on the Earnest Money Deposit (EMD). Tenders without
EMD shall be summarily rejected.
However, MSMEs are exempte
d from paying EMD as per MSME Act 2012. For getting
the benefits in case of MSME firms, Tenderer should submit exemption certificate
issued from the relevant authorities. It may also be noted that Performance
Guarantee has to be submitted by the bidder und
er any circumstance, if selected.
The EMD in respect of the Tenderers who do not qualify the Technical Part (First
Stage) & unsuccessful tenderers shall be returned to them without any interest.
However, the EMD without any interest, in respect of the succ
essful Tenderer shall
be returned after submission of Performance Guarantee.
If the Tenderer fails to deploy Housekeeping & General cleaning personnel against
the initial requirement within 7 (Seven) working days from date of awarding the
shall be forfeited without giving any further notice and the
contract will be terminated and Bank shall be at a liberty to award the contract to
other Tenderer at its sole discretion without assigning any reason whatsoever.
In case of any
tie in selection, preference will be given to the Tenderer who
scored maximum technical marks; further in case of any tie, the
2021
-22) will
Wherever Tenderer are submitting consolidated completion certificates, then the
Bank may request for supporting documents. Bank’s decision in this reg
ard is final
of rates after reverse auction is to be given only in the format specified
Reverse auction of only the technically qualified / shortlisted applicants will be
notified time & date, under intimation to such qualified /
shortlisted applicants. Bank reserves rights of accepting/rejecting any and all the
s, who propose any modifications to specifications, any clauses, conditions or
shall lead to disqualification.
to accept the lowest or any other tender, and reserves
the right to reject any or all of the tenders received without assigning any
reason whatsoever. All tenders in which any of the prescribed conditions are not
fulfilled or new conditions are stipulated by the Tenderer or are incomplete in any
Canvassing whether directly or indirectly, in connection with tenders is strictly
prohibited and the tenders submitted by the Tenderer who resort to canvassing will
will have to be accepted by the Selected
No interest shall be allowed on the Earnest Money Deposit (EMD). Tenders without
d from paying EMD as per MSME Act 2012. For getting
the benefits in case of MSME firms, Tenderer should submit exemption certificate
issued from the relevant authorities. It may also be noted that Performance
er any circumstance, if selected.
The EMD in respect of the Tenderers who do not qualify the Technical Part (First
Stage) & unsuccessful tenderers shall be returned to them without any interest.
essful Tenderer shall
If the Tenderer fails to deploy Housekeeping & General cleaning personnel against
the initial requirement within 7 (Seven) working days from date of awarding the
shall be forfeited without giving any further notice and the
contract will be terminated and Bank shall be at a liberty to award the contract to
other Tenderer at its sole discretion without assigning any reason whatsoever.
VI.
GENERAL TERMS & CONDITIONS
1. INSPECTION OF SITES
a.
Tenderers are advised to inspect and examine the sites / locations and its
surroundings and satisfy themselves before submitting their
tenderers
should specifically note that it is tenderers
items which are not specifically mentioned in the scope of works, but which are
necessary to complete the subject services.
b.
Tenderer shall be deemed to have full knowledge of the site whether he inspects it
or not and no extr
a charges consequent on any misunderstanding or otherwise shall
be allowed. Submission of a tender by a Tenderer implies that he has read this
notice and all other contract documents and has made himself aware of the scope
and specifications of the work to
factors bearing on the execution of the work.
2. SPLITTING OF WORK-
ORDERS (IF REQUIRED BY THE BANK)
a.
It is absolutely essential for the Tenderers
the Bank will not enter into any negotiation during the scrutiny/processing of the
Technical part.
b.
Bank may go for splitting for the order. The decision of the Bank regarding this shall
be final.
c. The Bank reserves i
ts right for splitting the quantities betwee
t
enderers. The splitting of work order will be in 80:20 ratios in case of splitting of
order between two Tenderers; provided L
and agree for all terms and c
L-
1 rates, the Bank will call L
(L2 /L3/L4 etc) is accepting the L
L-
1. The decision of Bank will
3. CANARA BANK’S DISCRETION
a.
The Bank reserves the right to cancel/withdraw the Bid during the course of
tendering process without assigning any reason whatsoever thereof.
b.
Canara Bank may, in its absolute discretion, a
appropriate in the selection of the Tenderer, not limited to those selection criteria
set out in this Bid
and the Bidders shall be bound with the same.
c.
The Bank reserves the right to accept or reject any bid and annul
or even reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected specified bidder or specified bidders or without
any obligation to inform the affected bidder or bidders about the g
Bank's action.
GENERAL TERMS & CONDITIONS
Tenderers are advised to inspect and examine the sites / locations and its
surroundings and satisfy themselves before submitting their
tenders
should specifically note that it is tenderers
responsibility to provide all
items which are not specifically mentioned in the scope of works, but which are
necessary to complete the subject services.
Tenderer shall be deemed to have full knowledge of the site whether he inspects it
a charges consequent on any misunderstanding or otherwise shall
be allowed. Submission of a tender by a Tenderer implies that he has read this
notice and all other contract documents and has made himself aware of the scope
and specifications of the work to
be done, site details and local conditions and other
factors bearing on the execution of the work.
ORDERS (IF REQUIRED BY THE BANK)
It is absolutely essential for the Tenderers
to bid correctly and unambiguously, as
the Bank will not enter into any negotiation during the scrutiny/processing of the
Bank may go for splitting for the order. The decision of the Bank regarding this shall
ts right for splitting the quantities betwee
n two or more
enderers. The splitting of work order will be in 80:20 ratios in case of splitting of
order between two Tenderers; provided L
-
2 agrees to rates quoted by L
and agree for all terms and c
onditions. In case L-
2 Tenderer is not willing to match
1 rates, the Bank will call L
-3, L-
4 Tenderers etc., in that order. If no Tenderers
(L2 /L3/L4 etc) is accepting the L
-
1 rates the entire work order may be awarded to
1. The decision of Bank will
be final in this regard.
The Bank reserves the right to cancel/withdraw the Bid during the course of
tendering process without assigning any reason whatsoever thereof.
Canara Bank may, in its absolute discretion, a
pply any additional criteria it deems
appropriate in the selection of the Tenderer, not limited to those selection criteria
and the Bidders shall be bound with the same.
The Bank reserves the right to accept or reject any bid and annul
the bidding process
or even reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected specified bidder or specified bidders or without
any obligation to inform the affected bidder or bidders about the g
rounds for the
Tenderers are advised to inspect and examine the sites / locations and its
tenders
. The
responsibility to provide all
items which are not specifically mentioned in the scope of works, but which are
Tenderer shall be deemed to have full knowledge of the site whether he inspects it
a charges consequent on any misunderstanding or otherwise shall
be allowed. Submission of a tender by a Tenderer implies that he has read this
notice and all other contract documents and has made himself aware of the scope
be done, site details and local conditions and other
to bid correctly and unambiguously, as
the Bank will not enter into any negotiation during the scrutiny/processing of the
Bank may go for splitting for the order. The decision of the Bank regarding this shall
n two or more
enderers. The splitting of work order will be in 80:20 ratios in case of splitting of
2 agrees to rates quoted by L
-1 Tenderers
2 Tenderer is not willing to match
4 Tenderers etc., in that order. If no Tenderers
1 rates the entire work order may be awarded to
The Bank reserves the right to cancel/withdraw the Bid during the course of
pply any additional criteria it deems
appropriate in the selection of the Tenderer, not limited to those selection criteria
the bidding process
or even reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected specified bidder or specified bidders or without
rounds for the
d.
Bank shall be under no obligation to act upon the advice rendered by the Selected
Bidder. The appointment made by Canara Bank shall be final and binding on all the
Bidders.
e.
In case, if there is substantial change in the compo
appointed/selected Bidder handling the assignment which can significantly affect its
execution, Canara Bank reserves its right to terminate the agreement without any
cost to them and the decision of Canara Bank will be final and b
f. During the tenure of
enga
time consider that the services of Tenderer(s) are in any manner deficient and / or
are not being performed to the satisfaction of the Bank in terms of scope of work as
set out herein or in the
executed with them in connection with the assignment, Canara Bank shall
have the right to terminate the
any reason for the same.
4. CORRUPT & FRAUDULENT PRACTICES
a.
The Bidder shall further ensure the compliance of the applicable guidelines issued by
Central Vigilance Commission.
b.
As per Central Vigilance Commission (CVC) directives, it is required that
observe the highest standard of ethics during the procurement and execution of
contracts.
c.
“Corrupt Practice” means the offering, giving, receiving or soliciting of anything of
values to influence the action of an official in the procurement proces
contract execution.
d.
“Fraudulent Practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of contract to the detriment of the Bank and
includes collusive practice among bidders (prior to or after bid
to establish bid prices at artificial non
the benefits of free and open competition.
e.
The Bank reserves the right to declare a bidder ineligible, either indefinitely or for a
stated period
of time, to be awarded a contract if at any time it determines that the
firm has engaged in corrupt or fraudulent practices in competing for or in executing
the contract.
5. INTEGRITY PACT
a.
Integrity Pact format is enclosed in this document. The same to be
appropriate non-
judicial stamp paper of appropriate value and uploaded along with
offer and date shall be on or before the date of Tender document submission.
b.
Only those tenderers, who commit themselves to the above pact with the Bank, shall
be considered eligible for participate in the tendering process.
which are not containing the above pact are liable for rejection.
6. INDEMNITY
a.
The bidder agrees to indemnify and keep indemnified, defend and hold
harmless
the Bank and its officers, directors, employees and agents from and
against any and all losses, liabilities, claims, obligations, costs, expenses (including,
Bank shall be under no obligation to act upon the advice rendered by the Selected
Bidder. The appointment made by Canara Bank shall be final and binding on all the
In case, if there is substantial change in the compo
sition of the team of the
appointed/selected Bidder handling the assignment which can significantly affect its
execution, Canara Bank reserves its right to terminate the agreement without any
cost to them and the decision of Canara Bank will be final and b
inding.
enga
gement
of the Tenderer (s), in case Canara Bank at any
time consider that the services of Tenderer(s) are in any manner deficient and / or
are not being performed to the satisfaction of the Bank in terms of scope of work as
set out herein or in the
engagement
letter or in any agreement that may be
executed with them in connection with the assignment, Canara Bank shall
have the right to terminate the
engagement
of such Tenderer (s) without assigning
4. CORRUPT & FRAUDULENT PRACTICES
The Bidder shall further ensure the compliance of the applicable guidelines issued by
Central Vigilance Commission.
As per Central Vigilance Commission (CVC) directives, it is required that
observe the highest standard of ethics during the procurement and execution of
“Corrupt Practice” means the offering, giving, receiving or soliciting of anything of
values to influence the action of an official in the procurement proces
“Fraudulent Practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of contract to the detriment of the Bank and
includes collusive practice among bidders (prior to or after bid
submission) designed
to establish bid prices at artificial non
-
competitive levels and to deprive the Bank of
the benefits of free and open competition.
The Bank reserves the right to declare a bidder ineligible, either indefinitely or for a
of time, to be awarded a contract if at any time it determines that the
firm has engaged in corrupt or fraudulent practices in competing for or in executing
Integrity Pact format is enclosed in this document. The same to be
duly filled in
judicial stamp paper of appropriate value and uploaded along with
offer and date shall be on or before the date of Tender document submission.
Only those tenderers, who commit themselves to the above pact with the Bank, shall
be considered eligible for participate in the tendering process.
Those bids/ tenders
which are not containing the above pact are liable for rejection.
The bidder agrees to indemnify and keep indemnified, defend and hold
the Bank and its officers, directors, employees and agents from and
against any and all losses, liabilities, claims, obligations, costs, expenses (including,
Bank shall be under no obligation to act upon the advice rendered by the Selected
Bidder. The appointment made by Canara Bank shall be final and binding on all the
sition of the team of the
appointed/selected Bidder handling the assignment which can significantly affect its
execution, Canara Bank reserves its right to terminate the agreement without any
of the Tenderer (s), in case Canara Bank at any
time consider that the services of Tenderer(s) are in any manner deficient and / or
are not being performed to the satisfaction of the Bank in terms of scope of work as
letter or in any agreement that may be
executed with them in connection with the assignment, Canara Bank shall
of such Tenderer (s) without assigning
The Bidder shall further ensure the compliance of the applicable guidelines issued by
As per Central Vigilance Commission (CVC) directives, it is required that
Bidders
observe the highest standard of ethics during the procurement and execution of
“Corrupt Practice” means the offering, giving, receiving or soliciting of anything of
values to influence the action of an official in the procurement proces
s or in
“Fraudulent Practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of contract to the detriment of the Bank and
submission) designed
competitive levels and to deprive the Bank of
The Bank reserves the right to declare a bidder ineligible, either indefinitely or for a
of time, to be awarded a contract if at any time it determines that the
firm has engaged in corrupt or fraudulent practices in competing for or in executing
duly filled in
judicial stamp paper of appropriate value and uploaded along with
offer and date shall be on or before the date of Tender document submission.
Only those tenderers, who commit themselves to the above pact with the Bank, shall
Those bids/ tenders
The bidder agrees to indemnify and keep indemnified, defend and hold
the Bank and its officers, directors, employees and agents from and
against any and all losses, liabilities, claims, obligations, costs, expenses (including,
without litigation, reasonable attorney’s fees), arising before or after completion
of assignment, which result from, arise in connection with or arising out of or in
connection with the bidder’s breach of any of the terms and conditions,
representations, warranties specified in the Agreement/Contract; acts or omissions
of, neglige
nce, or misconduct by the bidder; or its professionals, representatives,
agents, security analysts, consultants and advisors;
b.
The term bidder shall deem to include the bidder, its personnel, employees,
consultants, and / or other authorized persons.
c.
The r
esponsibility to indemnify set forth in this Clause shall survive the
termination of this Agreement for any reason with regard to any indemnity
claims arising in relation to the performance hereof.
d.
Indemnity format is enclosed in RFP (A
appropriate non-
judicial stamp paper of appropriate value and submitted along with
offer. Stamp paper value to be as per Karnataka State directives and date shall be on
or before the date of Tender document su
7. SOCIAL MEDIA POLICY
a.
No person of the bank or the Bidder / Contractors and third parties shall violate the
social media policy of the bank. The following acts on the part of personnel of the
bank or the Bidder / Contractors and third parties
social media policy:
i) Non-
adherence to the standards/guidelines in relation to social media policy
issued by the Bank from time to time.
ii)
Any omission or commission which exposes the Bank to actual or potential
monetary lo
ss or otherwise, reputation loss on account of non
social media related systems and procedures.
b.
The Selected Bidder shall adhere to the quality standards, regulatory/government
directives and guidelines in this regard.
c.
The bidder must submit
unconditional and unambiguous compliance confirmation to
all the terms and conditions stipulated in the RFP.
8. AGREEMENT
The Selected Bidder shall enter into an Agreement with the Bank in the format as
shall be prescribed by the Bank within 7 working day
letter.
9. OTHER CONDITIONS
a.
Authentication of Erasures/Overwriting etc:
overwriting shall be valid only if the person(s) signing the bid duly
authenticates the same by affixing his signature.
b.
Cost of Bidding:
The specified bidder/s shall bear all the costs associated with the
preparation and submission of its bid and Bank will in no case be responsible or liable
for these costs regardless of the conduct or outcome of the bidding process.
c.
Modifi
cation & Withdrawal:
further correspondence will be entertained on this. No bid will be allowed to be
without litigation, reasonable attorney’s fees), arising before or after completion
of assignment, which result from, arise in connection with or arising out of or in
connection with the bidder’s breach of any of the terms and conditions,
representations, warranties specified in the Agreement/Contract; acts or omissions
nce, or misconduct by the bidder; or its professionals, representatives,
agents, security analysts, consultants and advisors;
The term bidder shall deem to include the bidder, its personnel, employees,
consultants, and / or other authorized persons.
esponsibility to indemnify set forth in this Clause shall survive the
termination of this Agreement for any reason with regard to any indemnity
claims arising in relation to the performance hereof.
Indemnity format is enclosed in RFP (A
nnexure to RFP). The same to be duly filled in
judicial stamp paper of appropriate value and submitted along with
offer. Stamp paper value to be as per Karnataka State directives and date shall be on
or before the date of Tender document su
bmission.
No person of the bank or the Bidder / Contractors and third parties shall violate the
social media policy of the bank. The following acts on the part of personnel of the
bank or the Bidder / Contractors and third parties
shall be construed as violation of
adherence to the standards/guidelines in relation to social media policy
issued by the Bank from time to time.
Any omission or commission which exposes the Bank to actual or potential
ss or otherwise, reputation loss on account of non
-
adherence of
social media related systems and procedures.
The Selected Bidder shall adhere to the quality standards, regulatory/government
directives and guidelines in this regard.
unconditional and unambiguous compliance confirmation to
all the terms and conditions stipulated in the RFP.
The Selected Bidder shall enter into an Agreement with the Bank in the format as
shall be prescribed by the Bank within 7 working day
s of acceptance of the Offer
Authentication of Erasures/Overwriting etc:
Any inter-
lineation, erasures or
overwriting shall be valid only if the person(s) signing the bid duly
authenticates the same by affixing his signature.
The specified bidder/s shall bear all the costs associated with the
preparation and submission of its bid and Bank will in no case be responsible or liable
for these costs regardless of the conduct or outcome of the bidding process.
cation & Withdrawal:
Bids once submitted will be treated as final and no
further correspondence will be entertained on this. No bid will be allowed to be
without litigation, reasonable attorney’s fees), arising before or after completion
of assignment, which result from, arise in connection with or arising out of or in
connection with the bidder’s breach of any of the terms and conditions,
representations, warranties specified in the Agreement/Contract; acts or omissions
nce, or misconduct by the bidder; or its professionals, representatives,
The term bidder shall deem to include the bidder, its personnel, employees,
esponsibility to indemnify set forth in this Clause shall survive the
termination of this Agreement for any reason with regard to any indemnity
nnexure to RFP). The same to be duly filled in
judicial stamp paper of appropriate value and submitted along with
offer. Stamp paper value to be as per Karnataka State directives and date shall be on
No person of the bank or the Bidder / Contractors and third parties shall violate the
social media policy of the bank. The following acts on the part of personnel of the
shall be construed as violation of
adherence to the standards/guidelines in relation to social media policy
Any omission or commission which exposes the Bank to actual or potential
adherence of
The Selected Bidder shall adhere to the quality standards, regulatory/government
unconditional and unambiguous compliance confirmation to
The Selected Bidder shall enter into an Agreement with the Bank in the format as
s of acceptance of the Offer
lineation, erasures or
overwriting shall be valid only if the person(s) signing the bid duly
The specified bidder/s shall bear all the costs associated with the
preparation and submission of its bid and Bank will in no case be responsible or liable
for these costs regardless of the conduct or outcome of the bidding process.
Bids once submitted will be treated as final and no
further correspondence will be entertained on this. No bid will be allowed to be
modified after the submission of bid. No bidder shall be allowed to withdraw the bid
once submitted.
d.
Assignment: -
The Selected Bidder shall not assign or sub contract any of the
assignments entrusted to it pursuant to this RFP.
e.
Amendment of Bidding Documents:
submission of bids, the Bank may, for any reason,
through amendments at the sole discretion of the Bank. All amendments shall be
uploaded on the Bank’s websites (www.canarabank.com) and will be binding on all
who are interested in bidding.
f.
In order to provide specified Bidder
any, into account in preparing their bid, the Bank may, at its discretion, extend the
deadline for submission of bids.
g.
No Legal Relationship: -
Bidder(s) and the
Bank until execution of a contractual agreement with the
successful Bidder.
h.
Publicity:-
Any publicity by the bidder in which the name of Canara Bank is to be
used should be done only with the explicit written permission of Canara Bank
i.
Business C
ontinuity plan:
Continuity Plan in place for continuation of the entrusted works in case of an
emergency/disaster. A Certificate in this regard shall be submitted to the Bank on
regular intervals.
j.
Ban
k reserves to itself the right of accepting the whole or any part of the tender and
the Tenderer shall be bound to perform the same at the rate quoted.
k.
The tender for the works shall remain open for acceptance for a period of 120 days
from the date of open
ing of tenders. If any Tenderer withdraws his tender before the
said period or makes any modifications in the terms and conditions of the tender
which are not acceptable to the Bank, then the Bank shall, without prejudice to any
other right or remedy, be a
aforesaid.
l.
While quoting rates, the tenderers
including any fluctuations in market rates. No claim for enhanced rates will be
entertained on this account after acceptance of the tender or during the currency of
the contract except the statutory payment to
& VDA, EPF and ESI etc. notified by the Govt. from time to time
m.
Language:
The response prepared by the Bidder /s, as well as all correspondence
and documents relating to the Response exchanged by the Bidder /s and the
and supporting documents and printed literature shall be in English language only.
n.
Formats:
The Bidder/s should strictly use the formats prescribed by the Bank in the
RFP for submitting the bid responses.
o.
Currency:
The expression of currency in the bi
VII.
GENERAL GUIDELINES TO BIDDERS
1.
The
Tenderer
should be registered with the appropriate registration authorities
modified after the submission of bid. No bidder shall be allowed to withdraw the bid
The Selected Bidder shall not assign or sub contract any of the
assignments entrusted to it pursuant to this RFP.
Amendment of Bidding Documents:
At any time prior to the last Date and Time for
submission of bids, the Bank may, for any reason,
modify the Bidding Documents
through amendments at the sole discretion of the Bank. All amendments shall be
uploaded on the Bank’s websites (www.canarabank.com) and will be binding on all
who are interested in bidding.
In order to provide specified Bidder
s a reasonable time to take the amendment if
any, into account in preparing their bid, the Bank may, at its discretion, extend the
deadline for submission of bids.
No binding legal relationship
will exist between
Bank until execution of a contractual agreement with the
Any publicity by the bidder in which the name of Canara Bank is to be
used should be done only with the explicit written permission of Canara Bank
ontinuity plan:
-The Selected Bidder should have a well-
defined Business
Continuity Plan in place for continuation of the entrusted works in case of an
emergency/disaster. A Certificate in this regard shall be submitted to the Bank on
k reserves to itself the right of accepting the whole or any part of the tender and
the Tenderer shall be bound to perform the same at the rate quoted.
The tender for the works shall remain open for acceptance for a period of 120 days
ing of tenders. If any Tenderer withdraws his tender before the
said period or makes any modifications in the terms and conditions of the tender
which are not acceptable to the Bank, then the Bank shall, without prejudice to any
other right or remedy, be a
t liberty to forfeit full value of the earnest money as
While quoting rates, the tenderers
are advised to take into account all factors
including any fluctuations in market rates. No claim for enhanced rates will be
entertained on this account after acceptance of the tender or during the currency of
the contract except the statutory payment to
comply the minimum wages like Basic
& VDA, EPF and ESI etc. notified by the Govt. from time to time
.
The response prepared by the Bidder /s, as well as all correspondence
and documents relating to the Response exchanged by the Bidder /s and the
and supporting documents and printed literature shall be in English language only.
The Bidder/s should strictly use the formats prescribed by the Bank in the
RFP for submitting the bid responses.
The expression of currency in the bi
d shall be Indian Rupee
(INR)
GENERAL GUIDELINES TO BIDDERS
should be registered with the appropriate registration authorities
modified after the submission of bid. No bidder shall be allowed to withdraw the bid
The Selected Bidder shall not assign or sub contract any of the
At any time prior to the last Date and Time for
modify the Bidding Documents
through amendments at the sole discretion of the Bank. All amendments shall be
uploaded on the Bank’s websites (www.canarabank.com) and will be binding on all
s a reasonable time to take the amendment if
any, into account in preparing their bid, the Bank may, at its discretion, extend the
will exist between
any of the
Bank until execution of a contractual agreement with the
Any publicity by the bidder in which the name of Canara Bank is to be
used should be done only with the explicit written permission of Canara Bank
defined Business
Continuity Plan in place for continuation of the entrusted works in case of an
emergency/disaster. A Certificate in this regard shall be submitted to the Bank on
k reserves to itself the right of accepting the whole or any part of the tender and
The tender for the works shall remain open for acceptance for a period of 120 days
ing of tenders. If any Tenderer withdraws his tender before the
said period or makes any modifications in the terms and conditions of the tender
which are not acceptable to the Bank, then the Bank shall, without prejudice to any
t liberty to forfeit full value of the earnest money as
are advised to take into account all factors
including any fluctuations in market rates. No claim for enhanced rates will be
entertained on this account after acceptance of the tender or during the currency of
comply the minimum wages like Basic
The response prepared by the Bidder /s, as well as all correspondence
and documents relating to the Response exchanged by the Bidder /s and the
Bank
and supporting documents and printed literature shall be in English language only.
The Bidder/s should strictly use the formats prescribed by the Bank in the
(INR)
only.
should be registered with the appropriate registration authorities
(Labour Department etc.).
as may be applicable for such type of work for which they are applying. As manpower
is required, then the Tenderer merely by filling the application form confirms that the
Tenderer has all the requisite permiss
as stipulated by this application form. Further, merely by filling the application form,
the Tenderer reconfirms that they have complied with all the statutory provisions of
the Central, State, Local and M
merely by filling the application form, to comply with any future laws that may be
enforced upon by statute. Tenderers which do not have requisite permissions /
licenses or who do not comply with the statu
application form only if they are eligible in this regard.
2.
The
Tenderer
should be registered with Income Tax, GST and appropriate
authorities under Employees Provident Fund and Employees State Insurance Acts.
3.
The
Tenderer
should have experience in providing Housekeeping and General
Cleaning Services to Govt. Departs / PSU / PSB etc.
4.
The
Tenderer
should have credible supervisory infrastructure.
5.
The
Tenderer
shall obtain and produce license under the “The Contract
(Regulation & Abolition) Act 1970” from the Labour department. The Tenderer
shall maintain and if necessary submit to the Bank, for inspection on demand, the
records such as Attendance Register, Payment register etc.
6.
The
Tenderer
will be bound by th
submitting the bid or at subsequent stage. In case, if any of such document/s
furnished by the agency is found to be false, it would amount to breach of terms
of contract and the
Tenderer
contract.
VIII. TERMS OF CONTRACT
1.
All compensation or the other sums of money payable by the contractor under the
terms of this contract may be deducted from, or paid by the sale of a sufficient
part of his security deposit or from the interest if any, arising
any sums
which may be due to or may become due to the contractor by Government
on any account whatsoever and in the event of his Security Deposit being reduced
by reason of any such deduction or sale as aforesaid, the contractor shall within 10
days make good o
f the amount by Cheque / DD
Bank other than Canara Bank in favor of the Employer or fixed deposit receipt
tendered by the Canara Bank (in case of guarantee offered by Scheduled Banks,
the amount shall be within
India); any sum or sums which may have been deducted from, or raised by sale of
his security deposit or any part thereof.
2. Compensation For Delay
a.
If the contractor fails to provide the required manpower for the services
required within timeframe given in the work order or there is an un
(Labour Department etc.).
The Tenderer
is required to follow all the Statutory Acts
as may be applicable for such type of work for which they are applying. As manpower
is required, then the Tenderer merely by filling the application form confirms that the
Tenderer has all the requisite permiss
ions and licenses to carry out all the assignments
as stipulated by this application form. Further, merely by filling the application form,
the Tenderer reconfirms that they have complied with all the statutory provisions of
the Central, State, Local and M
unicipal laws in force. The Tenderer also confirms
merely by filling the application form, to comply with any future laws that may be
enforced upon by statute. Tenderers which do not have requisite permissions /
licenses or who do not comply with the statu
tory provisions are requested to fill in the
application form only if they are eligible in this regard.
should be registered with Income Tax, GST and appropriate
authorities under Employees Provident Fund and Employees State Insurance Acts.
should have experience in providing Housekeeping and General
Cleaning Services to Govt. Departs / PSU / PSB etc.
should have credible supervisory infrastructure.
shall obtain and produce license under the “The Contract
(Regulation & Abolition) Act 1970” from the Labour department. The Tenderer
shall maintain and if necessary submit to the Bank, for inspection on demand, the
records such as Attendance Register, Payment register etc.
will be bound by th
e details furnished by them to Bank, while
submitting the bid or at subsequent stage. In case, if any of such document/s
furnished by the agency is found to be false, it would amount to breach of terms
Tenderer
will be liable for legal
action besides termination of
All compensation or the other sums of money payable by the contractor under the
terms of this contract may be deducted from, or paid by the sale of a sufficient
part of his security deposit or from the interest if any, arising
there from
which may be due to or may become due to the contractor by Government
on any account whatsoever and in the event of his Security Deposit being reduced
by reason of any such deduction or sale as aforesaid, the contractor shall within 10
f the amount by Cheque / DD
or Guarantee Bond of a Scheduled
Bank other than Canara Bank in favor of the Employer or fixed deposit receipt
tendered by the Canara Bank (in case of guarantee offered by Scheduled Banks,
the amount shall be within
the financial limits prescribed by the Reserve Bank of
India); any sum or sums which may have been deducted from, or raised by sale of
his security deposit or any part thereof.
If the contractor fails to provide the required manpower for the services
required within timeframe given in the work order or there is an un
is required to follow all the Statutory Acts
as may be applicable for such type of work for which they are applying. As manpower
is required, then the Tenderer merely by filling the application form confirms that the
ions and licenses to carry out all the assignments
as stipulated by this application form. Further, merely by filling the application form,
the Tenderer reconfirms that they have complied with all the statutory provisions of
unicipal laws in force. The Tenderer also confirms
merely by filling the application form, to comply with any future laws that may be
enforced upon by statute. Tenderers which do not have requisite permissions /
tory provisions are requested to fill in the
should be registered with Income Tax, GST and appropriate
authorities under Employees Provident Fund and Employees State Insurance Acts.
should have experience in providing Housekeeping and General
shall obtain and produce license under the “The Contract
Labour
(Regulation & Abolition) Act 1970” from the Labour department. The Tenderer
shall maintain and if necessary submit to the Bank, for inspection on demand, the
e details furnished by them to Bank, while
submitting the bid or at subsequent stage. In case, if any of such document/s
furnished by the agency is found to be false, it would amount to breach of terms
action besides termination of
All compensation or the other sums of money payable by the contractor under the
terms of this contract may be deducted from, or paid by the sale of a sufficient
there from
, or from
which may be due to or may become due to the contractor by Government
on any account whatsoever and in the event of his Security Deposit being reduced
by reason of any such deduction or sale as aforesaid, the contractor shall within 10
or Guarantee Bond of a Scheduled
Bank other than Canara Bank in favor of the Employer or fixed deposit receipt
tendered by the Canara Bank (in case of guarantee offered by Scheduled Banks,
the financial limits prescribed by the Reserve Bank of
India); any sum or sums which may have been deducted from, or raised by sale of
If the contractor fails to provide the required manpower for the services
required within timeframe given in the work order or there is an un
-approved
delay in the execution of the work order, Bank reserves the right to the
following:
i.
Cancel the work order
ii.
Not cancel the work order but award the balance work to the L2 at L1
rates.
iii.
Go for retendering.
b.
In either of the case the EMD/Security deposit of L1 will be forfeited. The
decision of Bank in any such case will be
c.
Bank shall have the right to adjust set
Contractor under this or any other contract with the Employer / Canara Bank
anywhere in India / Outside India.
3.
Time and extension for delay
a.
The selected Tenderer shall execute the obligations under the Contract within
the time frame stipulated therein.
b.
The Tenderers
obligations shall commence from the day after the date on which
the Employer issues written orders/email to commence the work an
completed within the time stipulated.
c.
If the contractor commits default in commencing the execution of the work as
aforesaid, the Employer shall without prejudice to any other right or remedy
available in law be at liberty to forfeit the earnes
4. Inspection:
Bank shall have the right to inspect the sites allotted to the selected
Tenderer through its authorized officers any time without advance notice.
5. Indemnity
a. The Selected
Tenderer
shall keep and hold the BANK indemnified and
time to time and at all times against all actions, proceedings, claims, suits,
liabilities(including statutory liability), penalties, demands, charges, costs (including
legal costs) and expenses, damages, losses and any other expenses which
caused to or suffered by or made or taken against the BANK arising out of:
i.
The breach, default or non
or obligations by the Selected
ii.
Any contravention or Non
rules, statutory or legal requirements by the Selected
b. The Selected
Tenderer
shall keep and hold the BANK indemnified and harmless from
time to time and at all times against Any loss or damage to real property and
tangible per
sonal property and for bodily injury or death and in these cases which
are attributable to the Selected
c.
In case, the selected Bidder fails to comply with any statutory/taxation liability
under appropriate law, and as a result thereof, if the Bank
loss/obligation, monetary or otherwise, Bank will be entitled to recover such
damage/loss/deemed loss, either out of the outstanding bills or from the Security
Deposit of the
Tenderer
.
delay in the execution of the work order, Bank reserves the right to the
Cancel the work order
and call L2/L3 to award work at L1 rates.
Not cancel the work order but award the balance work to the L2 at L1
Go for retendering.
In either of the case the EMD/Security deposit of L1 will be forfeited. The
decision of Bank in any such case will be
final and binding on the contractor.
Bank shall have the right to adjust set
-
off against any sum payable to the
Contractor under this or any other contract with the Employer / Canara Bank
anywhere in India / Outside India.
Time and extension for delay
The selected Tenderer shall execute the obligations under the Contract within
the time frame stipulated therein.
obligations shall commence from the day after the date on which
the Employer issues written orders/email to commence the work an
completed within the time stipulated.
If the contractor commits default in commencing the execution of the work as
aforesaid, the Employer shall without prejudice to any other right or remedy
available in law be at liberty to forfeit the earnes
t money absolutely.
Bank shall have the right to inspect the sites allotted to the selected
Tenderer through its authorized officers any time without advance notice.
shall keep and hold the BANK indemnified and
harmless from
time to time and at all times against all actions, proceedings, claims, suits,
liabilities(including statutory liability), penalties, demands, charges, costs (including
legal costs) and expenses, damages, losses and any other expenses which
caused to or suffered by or made or taken against the BANK arising out of:
The breach, default or non
-
performance of undertakings, warranties, covenants
or obligations by the Selected
Tenderer.
Any contravention or Non
-compliance with any applicable
laws, regulations,
rules, statutory or legal requirements by the Selected
Tenderer
.
shall keep and hold the BANK indemnified and harmless from
time to time and at all times against Any loss or damage to real property and
sonal property and for bodily injury or death and in these cases which
are attributable to the Selected
Tenderer
.
In case, the selected Bidder fails to comply with any statutory/taxation liability
under appropriate law, and as a result thereof, if the Bank
is put to any
loss/obligation, monetary or otherwise, Bank will be entitled to recover such
damage/loss/deemed loss, either out of the outstanding bills or from the Security
delay in the execution of the work order, Bank reserves the right to the
and call L2/L3 to award work at L1 rates.
Not cancel the work order but award the balance work to the L2 at L1
In either of the case the EMD/Security deposit of L1 will be forfeited. The
final and binding on the contractor.
off against any sum payable to the
Contractor under this or any other contract with the Employer / Canara Bank
The selected Tenderer shall execute the obligations under the Contract within
obligations shall commence from the day after the date on which
the Employer issues written orders/email to commence the work an
d is to be
If the contractor commits default in commencing the execution of the work as
aforesaid, the Employer shall without prejudice to any other right or remedy
t money absolutely.
Bank shall have the right to inspect the sites allotted to the selected
Tenderer through its authorized officers any time without advance notice.
harmless from
time to time and at all times against all actions, proceedings, claims, suits,
liabilities(including statutory liability), penalties, demands, charges, costs (including
legal costs) and expenses, damages, losses and any other expenses which
may be
caused to or suffered by or made or taken against the BANK arising out of:
performance of undertakings, warranties, covenants
laws, regulations,
shall keep and hold the BANK indemnified and harmless from
time to time and at all times against Any loss or damage to real property and
sonal property and for bodily injury or death and in these cases which
In case, the selected Bidder fails to comply with any statutory/taxation liability
is put to any
loss/obligation, monetary or otherwise, Bank will be entitled to recover such
damage/loss/deemed loss, either out of the outstanding bills or from the Security
6. Payment Terms
a.
No advance amount will be paid to Selecte
on monthly basis in the format prescribed by Bank, subject to production of the
Attendance Register, Proof of payment of wages, ESI, EPF and filing returns to
Statutory Authorities.
b.
The Tenderer should ensure the foll
i.
The wages should be paid to the deployed personnel as per Minimum
Wages Act.
ii.
The wages to the deployed personnel should be paid through direct
crediting in their Bank Account invariably to be maintained with our Bank
before 5th (even if it is a holiday) of every subsequent month of duty, and
monthly salary slip should be given to t
iii.
The bills / Claim should be raised along with copies of all required
documents specified in the contract.
iv. At any cost,
“mode of Cash/ Cheque payment”
making payment / wages.
v.
Proper documentation should be mai
vi.
All reports & returns regarding wage disbursement asked for by the Bank
should be submitted correctly & timely under the signature of authorized
signatory as per direction based on the T &C of the contract.
c. Every month, alon
g with the bills the selected
of
i.
Certification of satisfactory services from individual branches for the
respective month in the invoice
ii.
Wage slips of all deployed personnel.
iii.
The Attendance sheets.
iv. Statement of Bank
account of the personnel evidencing payment of wages to
them.
v.
Previous Electronic Challan cum Return for Employees Provident Fund.
vi.
The Contribution History for the ESI premiums contribution for the employees
deployed with the Bank. The
of the deployed personnel gets credited by the 05
the Wage Month and further ensure that the amount credited is the same as
the net wage payable as per the wage slip.
vii.
Any other document being asked
RFP/Contract.
d.
The successful Tenderer shall have to open Current A/c with Canara Bank and all
payments will be routed through the Agency’s account with Canara Bank.
e. The selected tenderers
shall pay the monthly wages to d
Bank by crediting the Savings Bank Account of the deployed personnel with Canara
Bank. The tenderers
shall provide the list of the employees and their Bank account
details to Canara Bank with copy of the standing instructions giv
direct transfer of the wages to individual Bank accounts of the deployed personnel.
f.
The Contractor shall maintain proper records/details of the deployed personnel at
the Bank Site. Contractor shall submit monthly bills along with the det
No advance amount will be paid to Selecte
d Tenderer. The payments shall be done
on monthly basis in the format prescribed by Bank, subject to production of the
Attendance Register, Proof of payment of wages, ESI, EPF and filing returns to
The Tenderer should ensure the foll
owing
The wages should be paid to the deployed personnel as per Minimum
The wages to the deployed personnel should be paid through direct
crediting in their Bank Account invariably to be maintained with our Bank
before 5th (even if it is a holiday) of every subsequent month of duty, and
monthly salary slip should be given to t
he deployed personnel.
The bills / Claim should be raised along with copies of all required
documents specified in the contract.
“mode of Cash/ Cheque payment”
should not
making payment / wages.
Proper documentation should be mai
ntained regarding wage payment.
All reports & returns regarding wage disbursement asked for by the Bank
should be submitted correctly & timely under the signature of authorized
signatory as per direction based on the T &C of the contract.
g with the bills the selected
tenderers
shall also submit the copies
Certification of satisfactory services from individual branches for the
respective month in the invoice
Wage slips of all deployed personnel.
The Attendance sheets.
account of the personnel evidencing payment of wages to
Previous Electronic Challan cum Return for Employees Provident Fund.
The Contribution History for the ESI premiums contribution for the employees
deployed with the Bank. The
tenderers shall ens
ure that Savings Bank Account
of the deployed personnel gets credited by the 05
th
day of the month following
the Wage Month and further ensure that the amount credited is the same as
the net wage payable as per the wage slip.
Any other document being asked
by the Bank under the ambit of the
The successful Tenderer shall have to open Current A/c with Canara Bank and all
payments will be routed through the Agency’s account with Canara Bank.
shall pay the monthly wages to d
eployed personnel with the
Bank by crediting the Savings Bank Account of the deployed personnel with Canara
shall provide the list of the employees and their Bank account
details to Canara Bank with copy of the standing instructions giv
en to the Bank for
direct transfer of the wages to individual Bank accounts of the deployed personnel.
The Contractor shall maintain proper records/details of the deployed personnel at
the Bank Site. Contractor shall submit monthly bills along with the det
d Tenderer. The payments shall be done
on monthly basis in the format prescribed by Bank, subject to production of the
Attendance Register, Proof of payment of wages, ESI, EPF and filing returns to
The wages should be paid to the deployed personnel as per Minimum
The wages to the deployed personnel should be paid through direct
crediting in their Bank Account invariably to be maintained with our Bank
before 5th (even if it is a holiday) of every subsequent month of duty, and
he deployed personnel.
The bills / Claim should be raised along with copies of all required
should not
be used for
ntained regarding wage payment.
All reports & returns regarding wage disbursement asked for by the Bank
should be submitted correctly & timely under the signature of authorized
shall also submit the copies
Certification of satisfactory services from individual branches for the
account of the personnel evidencing payment of wages to
Previous Electronic Challan cum Return for Employees Provident Fund.
The Contribution History for the ESI premiums contribution for the employees
ure that Savings Bank Account
day of the month following
the Wage Month and further ensure that the amount credited is the same as
by the Bank under the ambit of the
The successful Tenderer shall have to open Current A/c with Canara Bank and all
payments will be routed through the Agency’s account with Canara Bank.
eployed personnel with the
Bank by crediting the Savings Bank Account of the deployed personnel with Canara
shall provide the list of the employees and their Bank account
en to the Bank for
direct transfer of the wages to individual Bank accounts of the deployed personnel.
The Contractor shall maintain proper records/details of the deployed personnel at
the Bank Site. Contractor shall submit monthly bills along with the det
ails of the
deployed personnel and the payment claimed for each of them. Bills should be
supported with attendance sheets of the deployed personnel. Payment will be made
on a monthly basis within seven working days of receipt of the relevant bill from the
Contractor.
g.
However in case of any discrepancy in the bill detected by the Bank, the payment
will be released to the Contractor within four days from the date of resolving the
discrepancy by the Contractor.
h.
Receipts for payments made on account of a servi
be in the name of the firm by one of the partners, or by some other person having
due authority to give effectual receipts for the firm.
i.
Bank reserves the right to withhold the bills partially or fully or administrative
charges, if any, of the above required documents stated in the preceding paragraphs
are not submitted while claiming the bills.
j.
The contractor shall be fully and absolutely responsible for the payment of salary
and other statutory dues to deployed personne
overtime, employment/terminal benefit, compensation or other claims of
whatsoever nature to deployed personnel and Bank will not undertake any liability in
relation to such matters.
k.
The contractor hereby undertakes to
personnel in compliance with Minimum Wages Act 1948 and other relevant statues in
force and modified/amended or revised from time to time as per enactment of
Central/State Governments, as the case may be.
l. The Contract
or hereby undertakes further that additional/excess payment over the
contracted amount, which may arise due to extraneous reasons during the currency
of this agreement shall be borne by the Contractor alone and the Bank shall not be
liable to pay excess am
ount other than the difference between the revised basic
pay, VDA and the resultant difference in statutory dues, i.e., EPF, Bonus, ESI &EDLI
vis-à-
vis the rates prior to revision and the difference in GST.
m.
The Contractor shall submit printed receipts for
Bank. The Contractor shall also furnish the proof of having paid the wages to the
employees engaged by them and proof of having paid the statutory dues to the
concerned authorities on monthly basis. Non
Contractor to the employee deployed with Bank will make this contract null and void
and will result in termination of the deployment of employees with the Bank with
immediate effect and the Bank will not be required to make any payment to the
Contractor thereafter.
n.
Bank shall not make any direct payment of whatsoever nature to the Contractor
employees. All payment payable by Bank in connection with or arising out of this
agreement shall be made only to Contractor and not to the Contractor employee
o.
Tax shall be deducted at the source (TDS) as per the provisions of the Income Tax
Department by the Bank and a certificate to this effect shall be provided to the
Contractor by the Bank.
p.
The claim in bills regarding GST etc. should be necessarily accomp
documentary proof pertaining to the concerned month’s bill. A requisite portion of
the bill / whole of the bill amount will be held up till such proof is furnished, at the
deployed personnel and the payment claimed for each of them. Bills should be
supported with attendance sheets of the deployed personnel. Payment will be made
on a monthly basis within seven working days of receipt of the relevant bill from the
However in case of any discrepancy in the bill detected by the Bank, the payment
will be released to the Contractor within four days from the date of resolving the
discrepancy by the Contractor.
Receipts for payments made on account of a servi
ce, when executed by a firm, shall
be in the name of the firm by one of the partners, or by some other person having
due authority to give effectual receipts for the firm.
Bank reserves the right to withhold the bills partially or fully or administrative
charges, if any, of the above required documents stated in the preceding paragraphs
are not submitted while claiming the bills.
The contractor shall be fully and absolutely responsible for the payment of salary
and other statutory dues to deployed personne
l like salary/wages, bonus, arrears,
overtime, employment/terminal benefit, compensation or other claims of
whatsoever nature to deployed personnel and Bank will not undertake any liability in
The contractor hereby undertakes to
ensure payment of wage to its deployed
personnel in compliance with Minimum Wages Act 1948 and other relevant statues in
force and modified/amended or revised from time to time as per enactment of
Central/State Governments, as the case may be.
or hereby undertakes further that additional/excess payment over the
contracted amount, which may arise due to extraneous reasons during the currency
of this agreement shall be borne by the Contractor alone and the Bank shall not be
ount other than the difference between the revised basic
pay, VDA and the resultant difference in statutory dues, i.e., EPF, Bonus, ESI &EDLI
vis the rates prior to revision and the difference in GST.
The Contractor shall submit printed receipts for
all the payments received from
Bank. The Contractor shall also furnish the proof of having paid the wages to the
employees engaged by them and proof of having paid the statutory dues to the
concerned authorities on monthly basis. Non
-
payment of monthly wag
Contractor to the employee deployed with Bank will make this contract null and void
and will result in termination of the deployment of employees with the Bank with
immediate effect and the Bank will not be required to make any payment to the
Bank shall not make any direct payment of whatsoever nature to the Contractor
employees. All payment payable by Bank in connection with or arising out of this
agreement shall be made only to Contractor and not to the Contractor employee
Tax shall be deducted at the source (TDS) as per the provisions of the Income Tax
Department by the Bank and a certificate to this effect shall be provided to the
The claim in bills regarding GST etc. should be necessarily accomp
documentary proof pertaining to the concerned month’s bill. A requisite portion of
the bill / whole of the bill amount will be held up till such proof is furnished, at the
deployed personnel and the payment claimed for each of them. Bills should be
supported with attendance sheets of the deployed personnel. Payment will be made
on a monthly basis within seven working days of receipt of the relevant bill from the
However in case of any discrepancy in the bill detected by the Bank, the payment
will be released to the Contractor within four days from the date of resolving the
ce, when executed by a firm, shall
be in the name of the firm by one of the partners, or by some other person having
Bank reserves the right to withhold the bills partially or fully or administrative
charges, if any, of the above required documents stated in the preceding paragraphs
The contractor shall be fully and absolutely responsible for the payment of salary
l like salary/wages, bonus, arrears,
overtime, employment/terminal benefit, compensation or other claims of
whatsoever nature to deployed personnel and Bank will not undertake any liability in
ensure payment of wage to its deployed
personnel in compliance with Minimum Wages Act 1948 and other relevant statues in
force and modified/amended or revised from time to time as per enactment of
or hereby undertakes further that additional/excess payment over the
contracted amount, which may arise due to extraneous reasons during the currency
of this agreement shall be borne by the Contractor alone and the Bank shall not be
ount other than the difference between the revised basic
pay, VDA and the resultant difference in statutory dues, i.e., EPF, Bonus, ESI &EDLI
all the payments received from
Bank. The Contractor shall also furnish the proof of having paid the wages to the
employees engaged by them and proof of having paid the statutory dues to the
payment of monthly wag
es by the
Contractor to the employee deployed with Bank will make this contract null and void
and will result in termination of the deployment of employees with the Bank with
immediate effect and the Bank will not be required to make any payment to the
Bank shall not make any direct payment of whatsoever nature to the Contractor
employees. All payment payable by Bank in connection with or arising out of this
agreement shall be made only to Contractor and not to the Contractor employee
s.
Tax shall be deducted at the source (TDS) as per the provisions of the Income Tax
Department by the Bank and a certificate to this effect shall be provided to the
The claim in bills regarding GST etc. should be necessarily accomp
anied with
documentary proof pertaining to the concerned month’s bill. A requisite portion of
the bill / whole of the bill amount will be held up till such proof is furnished, at the
discretion of the Bank. Payment of the bill will be effected only on prod
copy of the previous month’s wage sheet, ESI & EPF remittance with nominal roll of
the deployed personnel and half yearly/yearly return under the respective Acts.
q.
In case of any mishap of whatsoever nature (minor / major/ fatal including death
d
uring the course of their duty) sustained by selected Tenderer employees, the
responsibility for meeting the medical/hospitalization expenses or of granting
compensation ,if any, on that count will be that of the selected Tenderer only and
not of the Bank
. If for any reason, compensations, costs etc, are paid by the Bank,
the same shall be reimbursed by the Contractor to Bank without any demur including
interest at ruling rate till settlement and such settlement shall be made by the
Contractor within one m
onth from the date of demand by the Bank and upon failure
of the Contractor to do so, the Bank shall have the right to adjust the monthly bills
payable to the Contractor towards the amounts payable by the Tenderer till the
ensure dues are wiped off.
7. Maintenance of Records.
The Contractor shall maintain at all times the following
records. A set of following documents shall also be submitted with regard to all staff
being deployed at our sites along with the contract.
a.
Register of deployed personnel (Along w
& local addresses getting deployed at our site along with their latest photographs,
thumb impression & signatures)
b. Employment card
c.
Muster roll/ Attendance register
d. Wages paid register
e. Receipt of wages
f. Over time register
g. Police Verification
h.
Character certificate / antecedents checking
i.
Any other records as per above laws.
The contractor shall adhere to strict norms of “know your employee” and submit the
Bio-
data of all his/her employees together with certified copies
Proofs.
It is also necessary on his part to have independent/police verification of
credentials of all their employees who are placed at the work in Bank’s building and
copy of the PV certificate to be submitted to us.
8.
Liquidated damages for delay in deployment of workers:
a.
Providing of workers at the allotted sites shall be completed
from date of award of work. In case the Contractor fails to comply with this time
schedule penal action shall be taken.
b.
The penalty shall be deducted / recovered by the Bank from any amount due or
becoming due to the Contractor under
of Bank Guarantees or otherwise from Contractor.
c.
All the penalties are independent of each other and are applicable separately and
concurrently.
d.
Penalty is not applicable for the reasons attributable to the Ban
discretion of the Bank. Payment of the bill will be effected only on prod
copy of the previous month’s wage sheet, ESI & EPF remittance with nominal roll of
the deployed personnel and half yearly/yearly return under the respective Acts.
In case of any mishap of whatsoever nature (minor / major/ fatal including death
uring the course of their duty) sustained by selected Tenderer employees, the
responsibility for meeting the medical/hospitalization expenses or of granting
compensation ,if any, on that count will be that of the selected Tenderer only and
. If for any reason, compensations, costs etc, are paid by the Bank,
the same shall be reimbursed by the Contractor to Bank without any demur including
interest at ruling rate till settlement and such settlement shall be made by the
onth from the date of demand by the Bank and upon failure
of the Contractor to do so, the Bank shall have the right to adjust the monthly bills
payable to the Contractor towards the amounts payable by the Tenderer till the
ensure dues are wiped off.
The Contractor shall maintain at all times the following
records. A set of following documents shall also be submitted with regard to all staff
being deployed at our sites along with the contract.
Register of deployed personnel (Along w
ith names, Mobile number, KYC, permanent
& local addresses getting deployed at our site along with their latest photographs,
thumb impression & signatures)
Muster roll/ Attendance register
Character certificate / antecedents checking
Any other records as per above laws.
The contractor shall adhere to strict norms of “know your employee” and submit the
data of all his/her employees together with certified copies
of Identity and address
It is also necessary on his part to have independent/police verification of
credentials of all their employees who are placed at the work in Bank’s building and
copy of the PV certificate to be submitted to us.
Liquidated damages for delay in deployment of workers:
Providing of workers at the allotted sites shall be completed
within 07Working days
from date of award of work. In case the Contractor fails to comply with this time
schedule penal action shall be taken.
The penalty shall be deducted / recovered by the Bank from any amount due or
becoming due to the Contractor under
this contract or may be recovered by invoking
of Bank Guarantees or otherwise from Contractor.
All the penalties are independent of each other and are applicable separately and
Penalty is not applicable for the reasons attributable to the Ban
k and Force Majeure.
discretion of the Bank. Payment of the bill will be effected only on prod
uction of
copy of the previous month’s wage sheet, ESI & EPF remittance with nominal roll of
the deployed personnel and half yearly/yearly return under the respective Acts.
In case of any mishap of whatsoever nature (minor / major/ fatal including death
uring the course of their duty) sustained by selected Tenderer employees, the
responsibility for meeting the medical/hospitalization expenses or of granting
compensation ,if any, on that count will be that of the selected Tenderer only and
. If for any reason, compensations, costs etc, are paid by the Bank,
the same shall be reimbursed by the Contractor to Bank without any demur including
interest at ruling rate till settlement and such settlement shall be made by the
onth from the date of demand by the Bank and upon failure
of the Contractor to do so, the Bank shall have the right to adjust the monthly bills
payable to the Contractor towards the amounts payable by the Tenderer till the
The Contractor shall maintain at all times the following
records. A set of following documents shall also be submitted with regard to all staff
ith names, Mobile number, KYC, permanent
& local addresses getting deployed at our site along with their latest photographs,
The contractor shall adhere to strict norms of “know your employee” and submit the
of Identity and address
It is also necessary on his part to have independent/police verification of
the
credentials of all their employees who are placed at the work in Bank’s building and
within 07Working days
from date of award of work. In case the Contractor fails to comply with this time
The penalty shall be deducted / recovered by the Bank from any amount due or
this contract or may be recovered by invoking
All the penalties are independent of each other and are applicable separately and
k and Force Majeure.
e.
Kindly refer the details of penalty specified as a separate Para in the RFP, in this
regard.
9.
Unsatisfactory performance:
the standard for the reasons of absence, indiscipline, improper turnout etc, the same
will be brought to the notice of the Contractor with a view to provide the Contractor an
opportunity to improve t
he same in a stipulated period. If no improvement is observed
by the Bank during the stipulated period, a penalty equivalent up to 10% (TEN PERCENT)
of the value of the total monthly payment inclusive of wages will be levied on the
Contractor and will be
deducted from the monthly bill.
10.
Term, Termination and cancellation of Contract
a.
The contract would be initially for a period of three years. The contract will be
reviewed yearly, and may be extended/terminated for further period, as deemed fit
by the Ba
nk. The requirement of workers/personnel may vary according to the need
& may be reviewed/ reduced/enhanced as and when required.
b.
The contract can be terminated before the expiry of contract period owing to
deficiency in service or sub
c.
Bank reserves the right to terminate contract at any time by giving one month’s
notice, without assigning any reason whatsoever.
d.
If the Contractor fails to perform any of the obligations under the contract and if the
Ba
nk is dissatisfied with the services, the Bank shall terminate the services of the
Contractor and will forfeit the Performance Guarantee (PG) with a notice of winding
up and the Contractor shall vacate the premises within a period of one month of
written n
otice. Bank should not be held liable for any cost, damage, expenses or
any loss whatsoever that the Contractor may suffer on being served with the winding
up notice. The Contractor is required to give 3 months’ notice in case he does not
want to continue
with the contract. However, under such situation, PG may be
invoked and the Contractor shall have no claim on it.
e.
The Bank reserves its right to terminate contract partially or fully / cancel
unexecuted part of contract at any time by assigning appropriat
event of one or more of the following events by giving one month’s written notice to
Contractor
:
i)
Delay in deployment of workers. Failure to deploy the required number of
workers within the prescribed time limit.
ii) Non-
satisfactory performance during implementation.
iii)
Indiscipline by deployed personnel and
iv)
Non Adherence to dress code.
v)
Irregular attendance.
vi)
Non punctuality and casual attitude.
vii)
Failure to take instructions of the Bank.
viii)
Indulging in mischief,
ix)
Breaches in the terms and conditions of the Offer.
x) Non-
payment of statutory dues to concerned departments.
xi)
Non remittance of EPF, ESI, EDLI contributions.
xii) Non-
payment of wages or irregular/ delay in payment of wages.
Kindly refer the details of penalty specified as a separate Para in the RFP, in this
Unsatisfactory performance:
If the services rendered by the Contractor are not up to
the standard for the reasons of absence, indiscipline, improper turnout etc, the same
will be brought to the notice of the Contractor with a view to provide the Contractor an
he same in a stipulated period. If no improvement is observed
by the Bank during the stipulated period, a penalty equivalent up to 10% (TEN PERCENT)
of the value of the total monthly payment inclusive of wages will be levied on the
deducted from the monthly bill.
Term, Termination and cancellation of Contract
The contract would be initially for a period of three years. The contract will be
reviewed yearly, and may be extended/terminated for further period, as deemed fit
nk. The requirement of workers/personnel may vary according to the need
& may be reviewed/ reduced/enhanced as and when required.
The contract can be terminated before the expiry of contract period owing to
deficiency in service or sub
-standard quality of
service provided by the Contractor.
Bank reserves the right to terminate contract at any time by giving one month’s
notice, without assigning any reason whatsoever.
If the Contractor fails to perform any of the obligations under the contract and if the
nk is dissatisfied with the services, the Bank shall terminate the services of the
Contractor and will forfeit the Performance Guarantee (PG) with a notice of winding
up and the Contractor shall vacate the premises within a period of one month of
otice. Bank should not be held liable for any cost, damage, expenses or
any loss whatsoever that the Contractor may suffer on being served with the winding
up notice. The Contractor is required to give 3 months’ notice in case he does not
with the contract. However, under such situation, PG may be
invoked and the Contractor shall have no claim on it.
The Bank reserves its right to terminate contract partially or fully / cancel
unexecuted part of contract at any time by assigning appropriat
e reasons in the
event of one or more of the following events by giving one month’s written notice to
Delay in deployment of workers. Failure to deploy the required number of
workers within the prescribed time limit.
satisfactory performance during implementation.
Indiscipline by deployed personnel and
Contractor.
Non Adherence to dress code.
Irregular attendance.
Non punctuality and casual attitude.
Failure to take instructions of the Bank.
Indulging in mischief,
fraudulent, theft, criminal activities.
Breaches in the terms and conditions of the Offer.
payment of statutory dues to concerned departments.
Non remittance of EPF, ESI, EDLI contributions.
payment of wages or irregular/ delay in payment of wages.
Kindly refer the details of penalty specified as a separate Para in the RFP, in this
If the services rendered by the Contractor are not up to
the standard for the reasons of absence, indiscipline, improper turnout etc, the same
will be brought to the notice of the Contractor with a view to provide the Contractor an
he same in a stipulated period. If no improvement is observed
by the Bank during the stipulated period, a penalty equivalent up to 10% (TEN PERCENT)
of the value of the total monthly payment inclusive of wages will be levied on the
The contract would be initially for a period of three years. The contract will be
reviewed yearly, and may be extended/terminated for further period, as deemed fit
nk. The requirement of workers/personnel may vary according to the need
The contract can be terminated before the expiry of contract period owing to
service provided by the Contractor.
Bank reserves the right to terminate contract at any time by giving one month’s
If the Contractor fails to perform any of the obligations under the contract and if the
nk is dissatisfied with the services, the Bank shall terminate the services of the
Contractor and will forfeit the Performance Guarantee (PG) with a notice of winding
up and the Contractor shall vacate the premises within a period of one month of
otice. Bank should not be held liable for any cost, damage, expenses or
any loss whatsoever that the Contractor may suffer on being served with the winding
up notice. The Contractor is required to give 3 months’ notice in case he does not
with the contract. However, under such situation, PG may be
The Bank reserves its right to terminate contract partially or fully / cancel
e reasons in the
event of one or more of the following events by giving one month’s written notice to
Delay in deployment of workers. Failure to deploy the required number of
xiii)
Failure to submit the relevant documents/registers pertaining to the
personnel deployed.
xiv)
Abandonment of service.
xv)
Cancellation / suspension of License.
xvi)
Deduction from the remuneration payable to the personnel deployed, of any
amount not being any statutor
amount either directly or indirectly from the deployed personnel as
commission or fee or any other amount either before their deployment or any
time during their deployment in the Bank.
f. In addition to the parti
al/full termination of the contract or cancellation of contract,
the Bank shall forfeit fixed deposit with interest/ invoke Performance Bank
Guarantee given by the Contractor towards non
terms and conditions of the contract
deposit of the number of sites cancelled/ terminated. In the event of termination,
Bank reserves the right to allot/divert the sites to other shortlisted
Contractor
shall have no right to object to su
g.
In case it is found that the services provided by the selected Contractor is not as per
requirement / standards, time lines, or the frequency of corrective measures
required is high then BANK retains the right to terminate the Contract wit
selected agency and in such case, the contractor will not be entitled to claim any
damages from BANK or make any claim for fees in respect of such unsatisfactory /
substandard services. As also BANK reserves the right to terminate this contract if it
is established on the basis of price discovery that it would be beneficial for BANK to
go in for a fresh contract.
11.
Foreclosure of specific site:
to cancel/foreclose a specific site without assigning any reason by serving one
month’s written notice to the Contractor. The Contractor shall withdraw the
deployed personnel from the closed site. The C
damages or compensation from the Bank.
12.
Foreclosure of contract:
cancel the contract partially or fully, without assigning any reason by serving one
month notice
to the Contractor. The contractor shall have no right to claim any
damages from the Bank.
13. Force majeure.
a.
The bidder shall not be liable for default or non
under the contract, if such default or non
contract is caused by any reason or circumstances or occurrences beyond the control
of the bidder, i.e. Force Majeure.
b.
For the purpose of this clause, “Force Majeure” shall mean an event beyond the
control of the Contractor, due to or as
insurrections, riots, earth quake, floods and fire, events not foreseeable but does
Failure to submit the relevant documents/registers pertaining to the
personnel deployed.
Abandonment of service.
Cancellation / suspension of License.
Deduction from the remuneration payable to the personnel deployed, of any
amount not being any statutor
y levy or contribution, and collection of any
amount either directly or indirectly from the deployed personnel as
commission or fee or any other amount either before their deployment or any
time during their deployment in the Bank.
al/full termination of the contract or cancellation of contract,
the Bank shall forfeit fixed deposit with interest/ invoke Performance Bank
Guarantee given by the Contractor towards non
-
performance/noncompliance of the
terms and conditions of the contract
for an amount equivalent to the security
deposit of the number of sites cancelled/ terminated. In the event of termination,
Bank reserves the right to allot/divert the sites to other shortlisted
bidder
shall have no right to object to su
ch diversions.
In case it is found that the services provided by the selected Contractor is not as per
requirement / standards, time lines, or the frequency of corrective measures
required is high then BANK retains the right to terminate the Contract wit
selected agency and in such case, the contractor will not be entitled to claim any
damages from BANK or make any claim for fees in respect of such unsatisfactory /
substandard services. As also BANK reserves the right to terminate this contract if it
is established on the basis of price discovery that it would be beneficial for BANK to
Foreclosure of specific site:
Any time during the contract, Bank reserves the right
to cancel/foreclose a specific site without assigning any reason by serving one
month’s written notice to the Contractor. The Contractor shall withdraw the
deployed personnel from the closed site. The C
ontractor have no right to claim any
damages or compensation from the Bank.
Foreclosure of contract:
Any time during the contract, Bank reserves the right to
cancel the contract partially or fully, without assigning any reason by serving one
to the Contractor. The contractor shall have no right to claim any
The bidder shall not be liable for default or non
-
performance of the obligations
under the contract, if such default or non
-performance of the oblig
ations under this
contract is caused by any reason or circumstances or occurrences beyond the control
of the bidder, i.e. Force Majeure.
For the purpose of this clause, “Force Majeure” shall mean an event beyond the
control of the Contractor, due to or as
a result of or caused by acts of God, wars,
insurrections, riots, earth quake, floods and fire, events not foreseeable but does
Failure to submit the relevant documents/registers pertaining to the
Deduction from the remuneration payable to the personnel deployed, of any
y levy or contribution, and collection of any
amount either directly or indirectly from the deployed personnel as
commission or fee or any other amount either before their deployment or any
al/full termination of the contract or cancellation of contract,
the Bank shall forfeit fixed deposit with interest/ invoke Performance Bank
performance/noncompliance of the
for an amount equivalent to the security
deposit of the number of sites cancelled/ terminated. In the event of termination,
bidder
and the
In case it is found that the services provided by the selected Contractor is not as per
requirement / standards, time lines, or the frequency of corrective measures
required is high then BANK retains the right to terminate the Contract wit
h the
selected agency and in such case, the contractor will not be entitled to claim any
damages from BANK or make any claim for fees in respect of such unsatisfactory /
substandard services. As also BANK reserves the right to terminate this contract if it
is established on the basis of price discovery that it would be beneficial for BANK to
Any time during the contract, Bank reserves the right
to cancel/foreclose a specific site without assigning any reason by serving one
month’s written notice to the Contractor. The Contractor shall withdraw the
ontractor have no right to claim any
Any time during the contract, Bank reserves the right to
cancel the contract partially or fully, without assigning any reason by serving one
to the Contractor. The contractor shall have no right to claim any
performance of the obligations
ations under this
contract is caused by any reason or circumstances or occurrences beyond the control
For the purpose of this clause, “Force Majeure” shall mean an event beyond the
a result of or caused by acts of God, wars,
insurrections, riots, earth quake, floods and fire, events not foreseeable but does
not include any fault or negligence or carelessness on the part of the Contractor,
resulting in such a situation.
c. In the event o
f any such intervening Force Majeure, the Contractor shall notify the
Bank in writing of such circumstances and the cause thereof immediately within five
calendar days. Unless otherwise directed by the Bank, the Contractor shall continue
to perform/ rende
r/ discharge other obligations as far as they can reasonably be
attended/ fulfilled and shall seek all reasonable alternative means for performance
affected by the Event of Force Majeure.
d.
In such a case, the time for performance shall be extended by a peri
than the duration of such delay. If the duration of delay continues beyond a period
of three months, the Bank and the Contractor shall hold consultations with each
other in an endeavor to find a solution to the problem. Notwithstanding ab
decision of the Bank shall be final and binding on the Contractor.
14. Verification of
records & preservation of records
a.
Contractor will be required to produce all original documents kept in their office for
verification by authorized staff of the B
for inspection or any external inspecting authorities of Government. Contractor will
also be required to produce the documents whenever called for by the Bank.
b.
The Bank as well as any regulatory/ Inspection au
access all books, records and information relevant to the Contractor& its employees
deployed with the Bank and shall have the right to cause an inspection on the
Contractor’s office & training infrastructure and audit the b
relevant to the services provided to the Bank.
c.
The Contractor shall preserve all the data and documents pertaining to their
employees deployed with the Bank for not less than Five years and shall make them
available to the Bank, if a need
15.
Claim for Employment in Bank
a.
The Contractor’s employees shall not claim any employment relationship with the
Bank under any circumstances. The Contractor shall obtain written undertaking from
each of the Contractor’s employees deployed with the Bank that he is an employee
of the Con
tractor and the written undertaking in original shall be kept along with the
contract.
b.
The Personnel deployed by the selected Contractor under contract shall not be
entitled for claim, pay, perks and other facilities which may be admissible to casual,
par
t time/ confirmed employees of the Bank, during and/or after expiry of the
contract. In case of termination of the contract also, the employees deployed by the
Contractor shall not be entitled to any or /and will not have any claim for absorption
or relaxa
tion for absorption in the regular / otherwise, in any capacity in the Bank.
c.
The Contractor’s employees deployed at said locations as per the terms of this
agreement shall always be treated as the employees of the Contractor only and will
not have any righ
t to seek employment in the services of the Bank. It is to be clearly
understood and agreed that under this agreement, no relationship of Bank or
employee is created between the Bank and personnel engaged and deployed by the
not include any fault or negligence or carelessness on the part of the Contractor,
resulting in such a situation.
f any such intervening Force Majeure, the Contractor shall notify the
Bank in writing of such circumstances and the cause thereof immediately within five
calendar days. Unless otherwise directed by the Bank, the Contractor shall continue
r/ discharge other obligations as far as they can reasonably be
attended/ fulfilled and shall seek all reasonable alternative means for performance
affected by the Event of Force Majeure.
In such a case, the time for performance shall be extended by a peri
od (s) not less
than the duration of such delay. If the duration of delay continues beyond a period
of three months, the Bank and the Contractor shall hold consultations with each
other in an endeavor to find a solution to the problem. Notwithstanding ab
decision of the Bank shall be final and binding on the Contractor.
records & preservation of records
Contractor will be required to produce all original documents kept in their office for
verification by authorized staff of the B
ank whenever they visit Contractor’s Office
for inspection or any external inspecting authorities of Government. Contractor will
also be required to produce the documents whenever called for by the Bank.
The Bank as well as any regulatory/ Inspection au
thority shall have the right to
access all books, records and information relevant to the Contractor& its employees
deployed with the Bank and shall have the right to cause an inspection on the
Contractor’s office & training infrastructure and audit the b
ooks & records as
relevant to the services provided to the Bank.
The Contractor shall preserve all the data and documents pertaining to their
employees deployed with the Bank for not less than Five years and shall make them
available to the Bank, if a need
arises.
Claim for Employment in Bank
The Contractor’s employees shall not claim any employment relationship with the
Bank under any circumstances. The Contractor shall obtain written undertaking from
each of the Contractor’s employees deployed with the Bank that he is an employee
tractor and the written undertaking in original shall be kept along with the
The Personnel deployed by the selected Contractor under contract shall not be
entitled for claim, pay, perks and other facilities which may be admissible to casual,
t time/ confirmed employees of the Bank, during and/or after expiry of the
contract. In case of termination of the contract also, the employees deployed by the
Contractor shall not be entitled to any or /and will not have any claim for absorption
tion for absorption in the regular / otherwise, in any capacity in the Bank.
The Contractor’s employees deployed at said locations as per the terms of this
agreement shall always be treated as the employees of the Contractor only and will
t to seek employment in the services of the Bank. It is to be clearly
understood and agreed that under this agreement, no relationship of Bank or
employee is created between the Bank and personnel engaged and deployed by the
not include any fault or negligence or carelessness on the part of the Contractor,
f any such intervening Force Majeure, the Contractor shall notify the
Bank in writing of such circumstances and the cause thereof immediately within five
calendar days. Unless otherwise directed by the Bank, the Contractor shall continue
r/ discharge other obligations as far as they can reasonably be
attended/ fulfilled and shall seek all reasonable alternative means for performance
od (s) not less
than the duration of such delay. If the duration of delay continues beyond a period
of three months, the Bank and the Contractor shall hold consultations with each
other in an endeavor to find a solution to the problem. Notwithstanding ab
ove, the
Contractor will be required to produce all original documents kept in their office for
ank whenever they visit Contractor’s Office
for inspection or any external inspecting authorities of Government. Contractor will
also be required to produce the documents whenever called for by the Bank.
thority shall have the right to
access all books, records and information relevant to the Contractor& its employees
deployed with the Bank and shall have the right to cause an inspection on the
ooks & records as
The Contractor shall preserve all the data and documents pertaining to their
employees deployed with the Bank for not less than Five years and shall make them
The Contractor’s employees shall not claim any employment relationship with the
Bank under any circumstances. The Contractor shall obtain written undertaking from
each of the Contractor’s employees deployed with the Bank that he is an employee
tractor and the written undertaking in original shall be kept along with the
The Personnel deployed by the selected Contractor under contract shall not be
entitled for claim, pay, perks and other facilities which may be admissible to casual,
t time/ confirmed employees of the Bank, during and/or after expiry of the
contract. In case of termination of the contract also, the employees deployed by the
Contractor shall not be entitled to any or /and will not have any claim for absorption
tion for absorption in the regular / otherwise, in any capacity in the Bank.
The Contractor’s employees deployed at said locations as per the terms of this
agreement shall always be treated as the employees of the Contractor only and will
t to seek employment in the services of the Bank. It is to be clearly
understood and agreed that under this agreement, no relationship of Bank or
employee is created between the Bank and personnel engaged and deployed by the
Contractor. It will be the resp
personnel and to ensure compliance of all the labour laws applicable.
d.
The Bank will have privity of contract only with the Contractor and will give
instructions to it only and will have nothing to do or conc
of the employment of the personnel /employees and deployed by the Contractor.
e.
The Bank will not have any connection with the personnel engaged and deployed by
the Contractor and neither any of its officials will supervise or dicta
execution of the work to the personnel.
16.
Dispute Resolution And Jurisdiction
a.
This Agreement shall be interpreted, construed and enforced in all respects in
accordance with the laws of India without regard to any principles of conflicts of
laws thereof. In case of any disputes, differences the parties shall have the exclusive
jurisdiction of Courts of
Hubballi.
b.
All differences, disputes, issues relating to interpretation of any clauses and claims
whatsoever arising out of or in any manner related to any provision of this
Agreement including any failure of the Parties to reach an unde
provision of this Agreement shall be settled amicably through mutual discussion and
negotiation between the Parties. If no settlement to dispute(s) or difference (s) can
be reached through amicable negotiation between the Parties within
reference, the Parties shall approach the appropriate Court of Law. However, upon
mutual consultation, the Parties may also have an option to refer the dispute(s) or
difference(s) for settlement by Arbitration.
c.
If the parties mutually opt
i.
There shall be a Single Arbitrator as mutually decided by the Parties.
ii.
If the parties are unable to appoint a Single Arbitrator on mutual basis, then
each Party shall nominate one Arbitrator each, wh
third Arbitrator (umpire). The majority of such Arbitrators and the award of
the Arbitrator proceedings shall be final and binding on the parties.
iii.
The Proceedings shall be conducted in accordance with the provisions of
Arbitrati
on and Conciliation Act, 1996, or any statutory modification or re
enactment thereof for the time being in force.
iv.
The costs of the Arbitration shall be borne equally by both Parties.
v.
Any arbitration shall be confidential and neither you nor the bank may
the existence, content or results of any arbitration, except as required by law
or purpose of enforcing the arbitration award.
vi.
The arbitration proceedings shall be in English. The place of Arbitration shall
be Bangalore and Courts at Bangalore sha
matters covered.
17. General Contractual Terms:
a.
The selected Tenderer shall not be allowed to transfer, assign, or sub
rights and liabilities under this contract to any other agency.
b. The Contractor shall pr
ovide the names of their employees to the Bank before their
deployment. The Contractor shall furnish the names, Mobile number, permanent &
Contractor. It will be the resp
onsibility of the Contractor to pay wages to its
personnel and to ensure compliance of all the labour laws applicable.
The Bank will have privity of contract only with the Contractor and will give
instructions to it only and will have nothing to do or conc
erned with the conditions
of the employment of the personnel /employees and deployed by the Contractor.
The Bank will not have any connection with the personnel engaged and deployed by
the Contractor and neither any of its officials will supervise or dicta
te the manner of
execution of the work to the personnel.
Dispute Resolution And Jurisdiction
This Agreement shall be interpreted, construed and enforced in all respects in
accordance with the laws of India without regard to any principles of conflicts of
laws thereof. In case of any disputes, differences the parties shall have the exclusive
Hubballi.
All differences, disputes, issues relating to interpretation of any clauses and claims
whatsoever arising out of or in any manner related to any provision of this
Agreement including any failure of the Parties to reach an unde
rstanding under any
provision of this Agreement shall be settled amicably through mutual discussion and
negotiation between the Parties. If no settlement to dispute(s) or difference (s) can
be reached through amicable negotiation between the Parties within
30 days of such
reference, the Parties shall approach the appropriate Court of Law. However, upon
mutual consultation, the Parties may also have an option to refer the dispute(s) or
difference(s) for settlement by Arbitration.
If the parties mutually opt
for Arbitration, the same shall be conducted as follows:
There shall be a Single Arbitrator as mutually decided by the Parties.
If the parties are unable to appoint a Single Arbitrator on mutual basis, then
each Party shall nominate one Arbitrator each, wh
o shall jointly appoint the
third Arbitrator (umpire). The majority of such Arbitrators and the award of
the Arbitrator proceedings shall be final and binding on the parties.
The Proceedings shall be conducted in accordance with the provisions of
on and Conciliation Act, 1996, or any statutory modification or re
enactment thereof for the time being in force.
The costs of the Arbitration shall be borne equally by both Parties.
Any arbitration shall be confidential and neither you nor the bank may
the existence, content or results of any arbitration, except as required by law
or purpose of enforcing the arbitration award.
The arbitration proceedings shall be in English. The place of Arbitration shall
be Bangalore and Courts at Bangalore sha
ll have exclusive jurisdiction over the
The selected Tenderer shall not be allowed to transfer, assign, or sub
rights and liabilities under this contract to any other agency.
ovide the names of their employees to the Bank before their
deployment. The Contractor shall furnish the names, Mobile number, permanent &
onsibility of the Contractor to pay wages to its
The Bank will have privity of contract only with the Contractor and will give
erned with the conditions
of the employment of the personnel /employees and deployed by the Contractor.
The Bank will not have any connection with the personnel engaged and deployed by
te the manner of
This Agreement shall be interpreted, construed and enforced in all respects in
accordance with the laws of India without regard to any principles of conflicts of
laws thereof. In case of any disputes, differences the parties shall have the exclusive
All differences, disputes, issues relating to interpretation of any clauses and claims
whatsoever arising out of or in any manner related to any provision of this
rstanding under any
provision of this Agreement shall be settled amicably through mutual discussion and
negotiation between the Parties. If no settlement to dispute(s) or difference (s) can
30 days of such
reference, the Parties shall approach the appropriate Court of Law. However, upon
mutual consultation, the Parties may also have an option to refer the dispute(s) or
for Arbitration, the same shall be conducted as follows:
There shall be a Single Arbitrator as mutually decided by the Parties.
If the parties are unable to appoint a Single Arbitrator on mutual basis, then
o shall jointly appoint the
third Arbitrator (umpire). The majority of such Arbitrators and the award of
the Arbitrator proceedings shall be final and binding on the parties.
The Proceedings shall be conducted in accordance with the provisions of
on and Conciliation Act, 1996, or any statutory modification or re
-
The costs of the Arbitration shall be borne equally by both Parties.
Any arbitration shall be confidential and neither you nor the bank may
disclose
the existence, content or results of any arbitration, except as required by law
The arbitration proceedings shall be in English. The place of Arbitration shall
ll have exclusive jurisdiction over the
The selected Tenderer shall not be allowed to transfer, assign, or sub
-contract its
ovide the names of their employees to the Bank before their
deployment. The Contractor shall furnish the names, Mobile number, permanent &
local addresses of the Contractor’s employees deployed at first party’s premises
from time to time along with their l
signatures.
c.
Neither the Contractor nor any of the Contractor’s Employees will have any claim
against the Bank for any liability arising out of any commission/ omissions caused by
the Contractor’s employees while on dut
d.
No employee of Canara Bank shall be engaged by the contractor during the course of
carrying out the works.
e.
The Contractor’s Employees deployed at Canara Bank Premises anywhere as per
terms of this agreement shall always be treated as employees of the Co
and will not have any right to seek employment in the services of the Bank. There
shall be no relationship whatsoever between the Bank and the Contractor’s
employees. Contractor shall also make it clear to Contractor’s employees that they
sh
all not, under any circumstances, claim any right of employment from Bank and
the Contractor shall continue to be their Bank.
f. The Bank
shall have the right to access all books, records and information relevant to
the selected Contractor’s employees deploye
to cause an inspection on the selected Contractor’s office &training infrastructure
and audit the books & records as relevant to the services provided to the Bank.
g.
The Contractor shall preserve all the data and docu
employees deployed with the Bank for not less than three years and shall make them
available to the Bank, if any need arises.
h.
The Contractor shall observe the strictest confidentiality in respect of all matters
relating to the imp
lementation of this tender. All the information under this tender
will be treated as confidential and shall not be disclosed to any third party unless
otherwise agreed by the non
be deemed to prohibit
disclosure of any confidential information required under law,
under a court order or by any regulatory or governmental authority. The obligation
to maintain secrecy shall survive the termination of the agreement.
i.
The Contractor shall agree to notify the B
of any discovery by them of any breach or suspected breach of the provisions of this
Tender or any loss or unauthorized use, disclosure, acquisition of or access to any
Bank’s Confidential Information and/or bank
Contractor becomes aware. The Contractor shall promptly take all appropriate or
legally required corrective actions, and shall cooperate fully with Bank in all
reasonable and lawful efforts to prevent, mitigate or rectify s
j.
Any publicity by the Contractor in which the name of the Bank is to be used should
be done only with the explicit written permission of the Bank.
18. Non-
Disclosure Agreement (NDA)
a.
On successful selection, the
shall sign Non-Di
sclosure
Disclosure Agreement format is enclosed in
appropriate non-
judicial stamp paper of appropriate value and submitted along with
Contract / Agreement after issue of work
local addresses of the Contractor’s employees deployed at first party’s premises
from time to time along with their l
atest photographs, thumb impression &
Neither the Contractor nor any of the Contractor’s Employees will have any claim
against the Bank for any liability arising out of any commission/ omissions caused by
the Contractor’s employees while on dut
y.
No employee of Canara Bank shall be engaged by the contractor during the course of
The Contractor’s Employees deployed at Canara Bank Premises anywhere as per
terms of this agreement shall always be treated as employees of the Co
and will not have any right to seek employment in the services of the Bank. There
shall be no relationship whatsoever between the Bank and the Contractor’s
employees. Contractor shall also make it clear to Contractor’s employees that they
all not, under any circumstances, claim any right of employment from Bank and
the Contractor shall continue to be their Bank.
shall have the right to access all books, records and information relevant to
the selected Contractor’s employees deploye
d with the Bank and shall have the right
to cause an inspection on the selected Contractor’s office &training infrastructure
and audit the books & records as relevant to the services provided to the Bank.
The Contractor shall preserve all the data and docu
ments pertaining to their
employees deployed with the Bank for not less than three years and shall make them
available to the Bank, if any need arises.
The Contractor shall observe the strictest confidentiality in respect of all matters
lementation of this tender. All the information under this tender
will be treated as confidential and shall not be disclosed to any third party unless
otherwise agreed by the non
-
disclosing party. Nothing in this tender shall however
disclosure of any confidential information required under law,
under a court order or by any regulatory or governmental authority. The obligation
to maintain secrecy shall survive the termination of the agreement.
The Contractor shall agree to notify the B
ank within two (2) business days in writing
of any discovery by them of any breach or suspected breach of the provisions of this
Tender or any loss or unauthorized use, disclosure, acquisition of or access to any
Bank’s Confidential Information and/or bank
’s business systems of which the
Contractor becomes aware. The Contractor shall promptly take all appropriate or
legally required corrective actions, and shall cooperate fully with Bank in all
reasonable and lawful efforts to prevent, mitigate or rectify s
uch Data Breach.
Any publicity by the Contractor in which the name of the Bank is to be used should
be done only with the explicit written permission of the Bank.
Disclosure Agreement (NDA)
:
On successful selection, the
Tenderer shall abide with the
Policies of the Bank a
sclosure
Agreement (
NDA) with Bank as part of the Contract.
Disclosure Agreement format is enclosed in
this bid. The
same to be duly filled in
judicial stamp paper of appropriate value and submitted along with
Contract / Agreement after issue of work
-order.
Stamp paper value to be as per
local addresses of the Contractor’s employees deployed at first party’s premises
atest photographs, thumb impression &
Neither the Contractor nor any of the Contractor’s Employees will have any claim
against the Bank for any liability arising out of any commission/ omissions caused by
No employee of Canara Bank shall be engaged by the contractor during the course of
The Contractor’s Employees deployed at Canara Bank Premises anywhere as per
terms of this agreement shall always be treated as employees of the Co
ntractor only
and will not have any right to seek employment in the services of the Bank. There
shall be no relationship whatsoever between the Bank and the Contractor’s
employees. Contractor shall also make it clear to Contractor’s employees that they
all not, under any circumstances, claim any right of employment from Bank and
shall have the right to access all books, records and information relevant to
d with the Bank and shall have the right
to cause an inspection on the selected Contractor’s office &training infrastructure
and audit the books & records as relevant to the services provided to the Bank.
ments pertaining to their
employees deployed with the Bank for not less than three years and shall make them
The Contractor shall observe the strictest confidentiality in respect of all matters
lementation of this tender. All the information under this tender
will be treated as confidential and shall not be disclosed to any third party unless
disclosing party. Nothing in this tender shall however
disclosure of any confidential information required under law,
under a court order or by any regulatory or governmental authority. The obligation
ank within two (2) business days in writing
of any discovery by them of any breach or suspected breach of the provisions of this
Tender or any loss or unauthorized use, disclosure, acquisition of or access to any
’s business systems of which the
Contractor becomes aware. The Contractor shall promptly take all appropriate or
legally required corrective actions, and shall cooperate fully with Bank in all
uch Data Breach.
Any publicity by the Contractor in which the name of the Bank is to be used should
Policies of the Bank a
nd
NDA) with Bank as part of the Contract.
Non-
same to be duly filled in
judicial stamp paper of appropriate value and submitted along with
Stamp paper value to be as per
Karnataka State
directives
Contract / Agreement.
IX. PERFORMANCE GUARANTEE (PG)
The successful bidder shall
be required to deposit a Performance Guarantee in the form
of BG or FD (with lien marked in the name of
the contract value within ten working days from the date of acceptance of the tender
(Rounded up to
next Fifty Thousand from the total value) as Performance Security.
1.
Failure on the part of the firm to deposit the PG within
contract Null and Void.
2.
The Performance Bank Guarantee should be valid for 39 months from the Date of
commencement of contract. However, if the agreement is extended / renewed for one
more year, based on the performance, the contractor shall
value with a validity of 18 Months.
3.
Performance Guarantee will be discharged after completion of bidder’s performance
obligations under the contract.
4.
If the bidder fails or neglects any of his obligations under the contract it
for the Bank to invoke and forfeit either whole or any part of performance Guarantee
furnished by the bidder as compensation for any loss resulting from such failure.
5.
The PG shall be invoked and forfeited in case Contractor fails to pe
the satisfaction of the Bank and / or defaults in payments to the personnel deployed or
fails to fully / partially meet obligations related to Labour Laws, EPF/ ESI norms or any
other statutory requirements.
6. The
Contractor
will have t
o furnish the PG either
a.
In the form of PG on the proforma to be prescribed by the Bank at the time of
awarding the contract.
b.
In the form of Fixed Deposit with any branch of Canara Bank with lien marked
as specified above.
X. PENALTY
1.
In case the Contractor
is not able to provide proper support, Penalty clause shall be
applicable as per details given below. The penalty will be levied over and above
related recoveries if any.
S.No
N
a
t
u
r
e of de
f
au
l
t
a.
La
t
e R
e
po
r
ti
ng by the deployed personnel.
b.
N
on
-
r
ep
o
r
t
i
ng by the deployed personnel.
c.
R
e
f
us
a
l
o
f d
u
ti
e
s by the deployed personnel
which is specified in the contract.
directives
and date shall be on or before the da
te of signing of the
IX. PERFORMANCE GUARANTEE (PG)
be required to deposit a Performance Guarantee in the form
of BG or FD (with lien marked in the name of
GM /DGM OF HUBBALLI CIRCLE
the contract value within ten working days from the date of acceptance of the tender
next Fifty Thousand from the total value) as Performance Security.
Failure on the part of the firm to deposit the PG within
stipulated time
w
The Performance Bank Guarantee should be valid for 39 months from the Date of
commencement of contract. However, if the agreement is extended / renewed for one
more year, based on the performance, the contractor shall
submit a fresh PG of same
value with a validity of 18 Months.
Performance Guarantee will be discharged after completion of bidder’s performance
obligations under the contract.
If the bidder fails or neglects any of his obligations under the contract it
shall be lawful
for the Bank to invoke and forfeit either whole or any part of performance Guarantee
furnished by the bidder as compensation for any loss resulting from such failure.
The PG shall be invoked and forfeited in case Contractor fails to pe
rform his duties to
the satisfaction of the Bank and / or defaults in payments to the personnel deployed or
fails to fully / partially meet obligations related to Labour Laws, EPF/ ESI norms or any
other statutory requirements.
o furnish the PG either
In the form of PG on the proforma to be prescribed by the Bank at the time of
awarding the contract.
In the form of Fixed Deposit with any branch of Canara Bank with lien marked
as specified above.
is not able to provide proper support, Penalty clause shall be
applicable as per details given below. The penalty will be levied over and above
Pena
l
t
y
(
I
n
R
s)
ng by the deployed personnel.
R
s. 100
/
-
per day per personnel
ng by the deployed personnel.
R
s. 500
/
-
per day per personnel
s by the deployed personnel
which is specified in the contract.
R
s. 200
/
-
per
i
n
s
t
an
c
e
te of signing of the
be required to deposit a Performance Guarantee in the form
GM /DGM OF HUBBALLI CIRCLE
worth 3% of
the contract value within ten working days from the date of acceptance of the tender
next Fifty Thousand from the total value) as Performance Security.
w
ill make the
The Performance Bank Guarantee should be valid for 39 months from the Date of
commencement of contract. However, if the agreement is extended / renewed for one
submit a fresh PG of same
Performance Guarantee will be discharged after completion of bidder’s performance
shall be lawful
for the Bank to invoke and forfeit either whole or any part of performance Guarantee
furnished by the bidder as compensation for any loss resulting from such failure.
rform his duties to
the satisfaction of the Bank and / or defaults in payments to the personnel deployed or
fails to fully / partially meet obligations related to Labour Laws, EPF/ ESI norms or any
In the form of PG on the proforma to be prescribed by the Bank at the time of
In the form of Fixed Deposit with any branch of Canara Bank with lien marked
is not able to provide proper support, Penalty clause shall be
applicable as per details given below. The penalty will be levied over and above
per day per personnel
per day per personnel
e
d.
N
on
-
obs
er
v
a
ti
on
o
f d
r
e.
C
han
g
e
of
deployed
prior Permissi
on from Bank.
f.
Non
-
Adherence of any other contractual
obligations, unless and until bank is informed
in advance and permission in written is
obtained from Bank.
g.
Failure to provide the Housekeeping
personnel’s
at allotted sites within 07 days
from the award of work.
h.
Any violations of the Contractual obligations
as well as repetition of any
specified above.
Non-
responsiveness of CO’s directions under
the ambit of the Contractual T & C
i.
Any violation of undertaking submitted in
lieu of EMD
j.
Any other aspects specified in the RFP
related to Penalty
2.
If the services are not provided for one or more days, or repeated defaulting of
above instances by the Contractor, Bank may be imposing further penalty as below.
a.
Reduction/removal of
awarding the same to other Contractor (Banks discretion)
b.
Termination of the Contract and forfeiture of the PGs
c.
Black listing from Bank / Letter to IBA
3.
The Bank reserves, the right to en
if it finds any serious deviation in the terms and conditions specified above. The
Bank shall give the reasons in writing to the Contractor pointing out the deviations
while invoking the Performance Guarantee.
XI. LABOUR
1.
The Contractor shall emplo
Cleaning to the satisfaction of the Bank.
2.
The contractor shall furnish to the Bank at the intervals specified by the Bank, a
Distribution of the number and description of labour employed in carrying ou
The contractor shall submit on the 4th and 19th of every month to the Bank a
statement showing in respect of the second half of the preceding month and the first
half of the current month (i) the number of labourers employed by him on the work (i
their working hours (iii) the wages paid to them (iv) the accidents that occurred during
the said fortnight showing the circumstances under which they happened and the
extent of damage and injury caused by them and (v) the number of female workers who
h
ave been allowed maternity benefits as provided in the maternity benefit Act, 1961 or
Rules made there under and the amount paid to them.
r
e
s
s
-
code and turn
-
out
R
s. 200
/
-
per
i
n
s
t
an
c
e
deployed
personnel
wi
t
hout
on from Bank.
R
s. 200
/
-
per
i
n
s
t
an
c
e
Adherence of any other contractual
obligations, unless and until bank is informed
in advance and permission in written is
R
s. 500
/
-
per
i
n
s
t
an
c
e
Failure to provide the Housekeeping
at allotted sites within 07 days
from the award of work.
Penal action as specified in the
RFP
Any violations of the Contractual obligations
as well as repetition of any
violation as
Or
responsiveness of CO’s directions under
the ambit of the Contractual T & C
Withdrawal of
deployed personnel
(partial or all personnel)
any notice period / Termination
of contract with forfeiture of PGs
/
recommending for black
with IBA.
Any violation of undertaking submitted in
Penal action as specified in the
undertaking submitted in lieu of
EMD.
Any other aspects specified in the RFP
Penal action as per the
referred
If the services are not provided for one or more days, or repeated defaulting of
above instances by the Contractor, Bank may be imposing further penalty as below.
Reduction/removal of
deployed personnel
with one month notice and
awarding the same to other Contractor (Banks discretion)
Termination of the Contract and forfeiture of the PGs
Black listing from Bank / Letter to IBA
The Bank reserves, the right to en
cash the PGs deposited by the Contractor
if it finds any serious deviation in the terms and conditions specified above. The
Bank shall give the reasons in writing to the Contractor pointing out the deviations
while invoking the Performance Guarantee.
The Contractor shall emplo
y suitable labour to maintain the required quality of
Cleaning to the satisfaction of the Bank.
The contractor shall furnish to the Bank at the intervals specified by the Bank, a
Distribution of the number and description of labour employed in carrying ou
The contractor shall submit on the 4th and 19th of every month to the Bank a
statement showing in respect of the second half of the preceding month and the first
half of the current month (i) the number of labourers employed by him on the work (i
their working hours (iii) the wages paid to them (iv) the accidents that occurred during
the said fortnight showing the circumstances under which they happened and the
extent of damage and injury caused by them and (v) the number of female workers who
ave been allowed maternity benefits as provided in the maternity benefit Act, 1961 or
Rules made there under and the amount paid to them.
e
e
e
Penal action as specified in the
deployed personnel
(partial or all personnel)
, without
any notice period / Termination
of contract with forfeiture of PGs
recommending for black
-listing
Penal action as specified in the
undertaking submitted in lieu of
Penal action as per the
clause
If the services are not provided for one or more days, or repeated defaulting of
above instances by the Contractor, Bank may be imposing further penalty as below.
with one month notice and
cash the PGs deposited by the Contractor
in case
if it finds any serious deviation in the terms and conditions specified above. The
Bank shall give the reasons in writing to the Contractor pointing out the deviations
y suitable labour to maintain the required quality of
The contractor shall furnish to the Bank at the intervals specified by the Bank, a
Distribution of the number and description of labour employed in carrying ou
t Works.
The contractor shall submit on the 4th and 19th of every month to the Bank a
statement showing in respect of the second half of the preceding month and the first
half of the current month (i) the number of labourers employed by him on the work (i
i)
their working hours (iii) the wages paid to them (iv) the accidents that occurred during
the said fortnight showing the circumstances under which they happened and the
extent of damage and injury caused by them and (v) the number of female workers who
ave been allowed maternity benefits as provided in the maternity benefit Act, 1961 or
3.
The contractor shall apply and obtain licence under the contract Labour (Regulation &
Abolition) Act 1970 and comply
labour employed by him for executing this contract. The contractor shall furnish
necessary returns to the authority through Bank.
6.
The minimum age of the labour employed shall not be below 18
7.
The Contractor shall comply with the provisions of the Workmen’s Compensation Act
1923, the Payment of the Wages Act 1936, Factories Act, Minimum Wages Act 1948,
Employment of Children Act 1938, Employers Liability Act 1938, Industrial Disputes
Act 1947 an
d other Act/Amendment of Central or States, that may be applicable to
him. He shall be liable to pay all such sum, or sums that may become payable as
contribution, compensation, penalty, fine or otherwise, which the provision of the
said Acts, to or on beh
alf of any workmen employed by the contractor by an
authority empowered under the relevant Act. Any cost incurred by Canara Bank in
connection with any claim or proceedings under the said Acts or in respect of loss,
injury or improper performance of this
servant and any money which may become payable to Canara Bank as aforesaid shall
be deemed to be deducted by Canara Bank or may be recovered by the mana
of Canara Bank from the contractor in the other manner.
8.
The contractor should take independent code numbers under EPF Act 1952 and ESI
Act 1948 and shall cover his workmen under the Employees Provident Fund schemes
and Employees State Insurance Act 1948 and show the proof of payment of
Subscriptions/contributio
ns to the concerned authorities at periodical intervals. Both
in respect of ESI/EPF the contractor shall obtain necessary declaration forms from
his employees and obtain individual insurance and PF number and shall furnish to the
Bank every month, necessar
contributions in respect of all contract labourers engaged by him. The firm should
be registered with EPF and ESI authorities. It should have EPF code and comply with
labour laws / guidelines issued by Gov
exempted then it should submit EPF and ESI exemption certificates. The
corresponding document should be submitted along with tender.
9.
As regards Employees State Insurance Act, the contractor shall submit copi
challans of contribution remittance (both the employees contributions and his own
contribution there on) to the ESI corporation in respect of the employees engaged in
Canara Bank by him for this work for the relevant period before any payment is
released by Canara Bank.
10.
As regards the Employees Provident Fund and Miscellaneous Provision Act 1952 and
rules and regulations and schemes framed there under, he shall be liable to pay
employees compensation under the Act in respect of all labour employe
the execution of the contract. For this purpose, he shall indicate the code number
obtained by him from the Regional Provident Fund Commissioner and produce the
Photostat copy of the
Challan
such returns as are due under the Act to be sent to the appropriate authorities
through Canara Bank.
The contractor shall apply and obtain licence under the contract Labour (Regulation &
Abolition) Act 1970 and comply
with the relevant provision of this Act, in respect of the
labour employed by him for executing this contract. The contractor shall furnish
necessary returns to the authority through Bank.
The minimum age of the labour employed shall not be below 18
years.
The Contractor shall comply with the provisions of the Workmen’s Compensation Act
1923, the Payment of the Wages Act 1936, Factories Act, Minimum Wages Act 1948,
Employment of Children Act 1938, Employers Liability Act 1938, Industrial Disputes
d other Act/Amendment of Central or States, that may be applicable to
him. He shall be liable to pay all such sum, or sums that may become payable as
contribution, compensation, penalty, fine or otherwise, which the provision of the
alf of any workmen employed by the contractor by an
authority empowered under the relevant Act. Any cost incurred by Canara Bank in
connection with any claim or proceedings under the said Acts or in respect of loss,
injury or improper performance of this
contract by the contractor, is workmen,
servant and any money which may become payable to Canara Bank as aforesaid shall
be deemed to be deducted by Canara Bank or may be recovered by the mana
of Canara Bank from the contractor in the other manner.
The contractor should take independent code numbers under EPF Act 1952 and ESI
Act 1948 and shall cover his workmen under the Employees Provident Fund schemes
and Employees State Insurance Act 1948 and show the proof of payment of
ns to the concerned authorities at periodical intervals. Both
in respect of ESI/EPF the contractor shall obtain necessary declaration forms from
his employees and obtain individual insurance and PF number and shall furnish to the
Bank every month, necessar
y proofs for having made remittance of ESI and PF
contributions in respect of all contract labourers engaged by him. The firm should
be registered with EPF and ESI authorities. It should have EPF code and comply with
labour laws / guidelines issued by Gov
ernment from time to time. If the applicant is
exempted then it should submit EPF and ESI exemption certificates. The
corresponding document should be submitted along with tender.
As regards Employees State Insurance Act, the contractor shall submit copi
challans of contribution remittance (both the employees contributions and his own
contribution there on) to the ESI corporation in respect of the employees engaged in
Canara Bank by him for this work for the relevant period before any payment is
As regards the Employees Provident Fund and Miscellaneous Provision Act 1952 and
rules and regulations and schemes framed there under, he shall be liable to pay
employees compensation under the Act in respect of all labour employe
the execution of the contract. For this purpose, he shall indicate the code number
obtained by him from the Regional Provident Fund Commissioner and produce the
Challan
receipt of monthly remittance. He shall also furni
such returns as are due under the Act to be sent to the appropriate authorities
The contractor shall apply and obtain licence under the contract Labour (Regulation &
with the relevant provision of this Act, in respect of the
labour employed by him for executing this contract. The contractor shall furnish
The Contractor shall comply with the provisions of the Workmen’s Compensation Act
1923, the Payment of the Wages Act 1936, Factories Act, Minimum Wages Act 1948,
Employment of Children Act 1938, Employers Liability Act 1938, Industrial Disputes
d other Act/Amendment of Central or States, that may be applicable to
him. He shall be liable to pay all such sum, or sums that may become payable as
contribution, compensation, penalty, fine or otherwise, which the provision of the
alf of any workmen employed by the contractor by an
authority empowered under the relevant Act. Any cost incurred by Canara Bank in
connection with any claim or proceedings under the said Acts or in respect of loss,
contract by the contractor, is workmen,
servant and any money which may become payable to Canara Bank as aforesaid shall
be deemed to be deducted by Canara Bank or may be recovered by the mana
gement
The contractor should take independent code numbers under EPF Act 1952 and ESI
Act 1948 and shall cover his workmen under the Employees Provident Fund schemes
and Employees State Insurance Act 1948 and show the proof of payment of
ns to the concerned authorities at periodical intervals. Both
in respect of ESI/EPF the contractor shall obtain necessary declaration forms from
his employees and obtain individual insurance and PF number and shall furnish to the
y proofs for having made remittance of ESI and PF
contributions in respect of all contract labourers engaged by him. The firm should
be registered with EPF and ESI authorities. It should have EPF code and comply with
ernment from time to time. If the applicant is
exempted then it should submit EPF and ESI exemption certificates. The
As regards Employees State Insurance Act, the contractor shall submit copi
es of the
challans of contribution remittance (both the employees contributions and his own
contribution there on) to the ESI corporation in respect of the employees engaged in
Canara Bank by him for this work for the relevant period before any payment is
As regards the Employees Provident Fund and Miscellaneous Provision Act 1952 and
rules and regulations and schemes framed there under, he shall be liable to pay
employees compensation under the Act in respect of all labour employe
d by him for
the execution of the contract. For this purpose, he shall indicate the code number
obtained by him from the Regional Provident Fund Commissioner and produce the
receipt of monthly remittance. He shall also furni
sh
such returns as are due under the Act to be sent to the appropriate authorities
11.
The contractor is required to take Insurance for all the workers employed on the
works towards payments for workmen compensation. The Insurance has to
within 15 days of the award of work and has to be provided at the time of signing of
the agreement. The contractor shall be fully responsible for the consequences arising
out of default and the Bank may treat it as breach of Contract and reserves
to terminate the contract.
12.
The contractor shall pay wages to his workmen at the rates as applicable under the
Minimum Wages Act (
Central/State, whichever is higher as applicable to Circle)
applicable for unskilled category
13.
The duration of duty is eight hours per day per person.
14.
All solid waste should be taken from a common earmarked location in a building from
dustbins with separate dustbin codes as per rules
(a) Solid waste so collected should be segregated properly bo
yard.
(b) Bio-
degradable solid waste should be taken in the earmarked location for further
composting and vermicomposting.
(c) Bio-
degradable solid waste (not used for composting and vermin composting)
should be taken away by loca
the same including the cost, if any.
(d) Non-Bio-
degradable solid waste should be taken away by enlisted (by Govt of
India) Central Pollution Control Board (CPCB) Vendors. The contractor will be
re
sponsible for execution of this task including bearing the cost.
Garbage segregation and disposal to identified location by local municipal authorities
shall be ensured by the Vendor and is included in their scope of work.
15.
The contractor has to maintain
the same will be inspected daily by the Bank’s Officer
16.
If any of the labour employed by the contractor is found to be under performing or
any misbehaviour is found/reported while on duty, Bank
a suitable substitute.
XII. SAFETY CODE: RESPONSIBILITIES OF THE CONTRACTORIN RESPECT OF SAFETY OF
MEN, EQUIPMENT, MATERIAL AND ENVIRONMENT.
1.
Before commencing the work, contractor shall submit a SAFETY PLAN to the
authorised
official of Canara
measure that would be taken by the contractor to ensure safety of men, equipment
material and environment during execution of the work. The plan shall take care to
satisfy all the req
uirements as specified hereunder. The contractor shall submit the
Safety Plan along with his offer. During negotiations before placing of work order
and during execution of the contract, Canara Bank shall have right to review and
suggest modification in
the Safety Plan. Contractor shall abide by Canara Bank
decision in this respect.
The contractor is required to take Insurance for all the workers employed on the
works towards payments for workmen compensation. The Insurance has to
within 15 days of the award of work and has to be provided at the time of signing of
the agreement. The contractor shall be fully responsible for the consequences arising
out of default and the Bank may treat it as breach of Contract and reserves
to terminate the contract.
The contractor shall pay wages to his workmen at the rates as applicable under the
Central/State, whichever is higher as applicable to Circle)
applicable for unskilled category
.
The duration of duty is eight hours per day per person.
All solid waste should be taken from a common earmarked location in a building from
dustbins with separate dustbin codes as per rules
.
(a) Solid waste so collected should be segregated properly bo
th at site and dumping
degradable solid waste should be taken in the earmarked location for further
composting and vermicomposting.
degradable solid waste (not used for composting and vermin composting)
should be taken away by loca
l municipality. The contractor should be responsible for
the same including the cost, if any.
degradable solid waste should be taken away by enlisted (by Govt of
India) Central Pollution Control Board (CPCB) Vendors. The contractor will be
sponsible for execution of this task including bearing the cost.
Garbage segregation and disposal to identified location by local municipal authorities
shall be ensured by the Vendor and is included in their scope of work.
The contractor has to maintain
an attendance register of the persons employed and
the same will be inspected daily by the Bank’s Officer
-in-charge.
If any of the labour employed by the contractor is found to be under performing or
any misbehaviour is found/reported while on duty, Bank
reserves the right to ask for
XII. SAFETY CODE: RESPONSIBILITIES OF THE CONTRACTORIN RESPECT OF SAFETY OF
MEN, EQUIPMENT, MATERIAL AND ENVIRONMENT.
Before commencing the work, contractor shall submit a SAFETY PLAN to the
official of Canara
Bank;
the “SAFETY PLAN” shall include in detail the
measure that would be taken by the contractor to ensure safety of men, equipment
material and environment during execution of the work. The plan shall take care to
uirements as specified hereunder. The contractor shall submit the
Safety Plan along with his offer. During negotiations before placing of work order
and during execution of the contract, Canara Bank shall have right to review and
the Safety Plan. Contractor shall abide by Canara Bank
The contractor is required to take Insurance for all the workers employed on the
works towards payments for workmen compensation. The Insurance has to
be taken
within 15 days of the award of work and has to be provided at the time of signing of
the agreement. The contractor shall be fully responsible for the consequences arising
out of default and the Bank may treat it as breach of Contract and reserves
the right
The contractor shall pay wages to his workmen at the rates as applicable under the
Central/State, whichever is higher as applicable to Circle)
as
All solid waste should be taken from a common earmarked location in a building from
th at site and dumping
degradable solid waste should be taken in the earmarked location for further
degradable solid waste (not used for composting and vermin composting)
l municipality. The contractor should be responsible for
degradable solid waste should be taken away by enlisted (by Govt of
India) Central Pollution Control Board (CPCB) Vendors. The contractor will be
Garbage segregation and disposal to identified location by local municipal authorities
an attendance register of the persons employed and
If any of the labour employed by the contractor is found to be under performing or
reserves the right to ask for
XII. SAFETY CODE: RESPONSIBILITIES OF THE CONTRACTORIN RESPECT OF SAFETY OF
Before commencing the work, contractor shall submit a SAFETY PLAN to the
the “SAFETY PLAN” shall include in detail the
measure that would be taken by the contractor to ensure safety of men, equipment
material and environment during execution of the work. The plan shall take care to
uirements as specified hereunder. The contractor shall submit the
Safety Plan along with his offer. During negotiations before placing of work order
and during execution of the contract, Canara Bank shall have right to review and
the Safety Plan. Contractor shall abide by Canara Bank
2.
The contractor shall take all necessary safety precautions and arrange for
appropriate appliances as per the directions of Canara Bank or its authorised officials
to prevent
loss of human lives, injuries to personnel engaged and damage to the
property and environment.
3.
The Contractor shall provide personal protective equipment to its work force and
ensure the use of them as and when found necessary. Beside, wearing of Mask an
hand gloves at work location to adhere the COVID
issued by the statutory bodies from time to time.
4.
All electrical appliances including portable electric tool/equipment used by the
contractor shall have the safe plugging
appropriately earthed.
5.
The contractor shall be held responsible for any violation of statutory regulations
local, state or central and Canara Bank instructions that may endanger safety of
men, equipment, material and e
contractor’s or agencies
. Cost of damages if any, to the life and property arising out
of such violation of statutory regulations and Canara Bank instructions shall be borne
by the contractor.
Important Note:
1.
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
relevant legal/statutory provisions of Central /State Minimum Wages directives in
vogue.(Proof i.e. copy of notification issued by Govt. to be enclosed).
2. Tender of bidders wh
o do not comply minimum wages as above are rejected.
3.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
time shall be paid by Bank. However, the
remain the same during the currency of the contract period.
4. Pro-
rata bonus payment as per norms and eligibility to be paid every month by
Contractor and shown in wage slip. Contractor is free to give higher a
however for the purpose of evaluation of tender the bank will consider only as per
Government of India notification.
5.
It may be noted that all items specified in SlNO.1 to Sl No.4 in the table above are
mandatory payments based on Govt. dir
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
the break up to the financial bid,
any amount is shown zero, copy of related Govt. directives in this regard shall be
submitted.
6.
TDS at the rate and GST TDS will be deducted from the total amount payable to the
Contractor. However, the
Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
The contractor shall take all necessary safety precautions and arrange for
appropriate appliances as per the directions of Canara Bank or its authorised officials
loss of human lives, injuries to personnel engaged and damage to the
property and environment.
The Contractor shall provide personal protective equipment to its work force and
ensure the use of them as and when found necessary. Beside, wearing of Mask an
hand gloves at work location to adhere the COVID
-
19 guideline and instructions
issued by the statutory bodies from time to time.
All electrical appliances including portable electric tool/equipment used by the
contractor shall have the safe plugging
system to the source of power and be
The contractor shall be held responsible for any violation of statutory regulations
local, state or central and Canara Bank instructions that may endanger safety of
men, equipment, material and e
nvironment in his scope of work or another
. Cost of damages if any, to the life and property arising out
of such violation of statutory regulations and Canara Bank instructions shall be borne
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
relevant legal/statutory provisions of Central /State Minimum Wages directives in
vogue.(Proof i.e. copy of notification issued by Govt. to be enclosed).
o do not comply minimum wages as above are rejected.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
time shall be paid by Bank. However, the
service charge quoted in above Price bid will
remain the same during the currency of the contract period.
rata bonus payment as per norms and eligibility to be paid every month by
Contractor and shown in wage slip. Contractor is free to give higher a
mount of bonus,
however for the purpose of evaluation of tender the bank will consider only as per
Government of India notification.
It may be noted that all items specified in SlNO.1 to Sl No.4 in the table above are
mandatory payments based on Govt. dir
ectives. Hence for calculation of L1 only the
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
the break up to the financial bid,
failing which such bids shall be rejected. In case, if
any amount is shown zero, copy of related Govt. directives in this regard shall be
TDS at the rate and GST TDS will be deducted from the total amount payable to the
Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
The contractor shall take all necessary safety precautions and arrange for
appropriate appliances as per the directions of Canara Bank or its authorised officials
loss of human lives, injuries to personnel engaged and damage to the
The Contractor shall provide personal protective equipment to its work force and
ensure the use of them as and when found necessary. Beside, wearing of Mask an
d
19 guideline and instructions
All electrical appliances including portable electric tool/equipment used by the
system to the source of power and be
The contractor shall be held responsible for any violation of statutory regulations
local, state or central and Canara Bank instructions that may endanger safety of
nvironment in his scope of work or another
. Cost of damages if any, to the life and property arising out
of such violation of statutory regulations and Canara Bank instructions shall be borne
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
relevant legal/statutory provisions of Central /State Minimum Wages directives in
o do not comply minimum wages as above are rejected.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
service charge quoted in above Price bid will
rata bonus payment as per norms and eligibility to be paid every month by
mount of bonus,
however for the purpose of evaluation of tender the bank will consider only as per
It may be noted that all items specified in SlNO.1 to Sl No.4 in the table above are
ectives. Hence for calculation of L1 only the
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
failing which such bids shall be rejected. In case, if
any amount is shown zero, copy of related Govt. directives in this regard shall be
TDS at the rate and GST TDS will be deducted from the total amount payable to the
Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
per the Central Minimum Wages A
7.
In accordance to the above, service charge below 4.
breakup
of Financial bid will not be entertained and it is liable for rejection.
PLEASE NOTE: - The breakup
of Financial Bid submitted by the L1 bidder after awar
works shall strictly be as specified above. It shall be filled in
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
result in disqualification.
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
per the Central Minimum Wages A
ct, 1948.
In accordance to the above, service charge below 4.
5
0% quoted by any vendor in the
of Financial bid will not be entertained and it is liable for rejection.
of Financial Bid submitted by the L1 bidder after awar
works shall strictly be as specified above. It shall be filled in
Tenderers
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
0% quoted by any vendor in the
of Financial bid will not be entertained and it is liable for rejection.
of Financial Bid submitted by the L1 bidder after awar
d of
Letter head,
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
ANNEXURE
(LETTER TO THE BANK ON THE BIDDER’S LETTERHEAD)
To
______________
______________
______________
______________
NAME OF WORK:
HIRING OF HOUSEKEEPING & GENERAL CLEANING SERVICES AT
_________________.
With reference to
we............................having examined the RFP document and understood its
contents, hereby submit our Application for the aforesaid project. The Application is
unconditional and unqualified.
I/We have read and examined
Directions, Conditions of Contract, clauses of contract, Special conditions, and all other
documents and Rules referred to in the conditions of contract and all other contents in
the tender document for the work.
I/We hereby tender for the execution of the work specified for the Canara Bank within
the time and in accordance in all respects with the instructions in writing referred to in
General Rules and Directions and in Clause
I/We agree to keep the tender open for hundred and twenty days from the due date of
submission thereof and not to make any modifications in its terms and conditions.
A sum of
Rs. ____________
Bank, or BG from …………..as Earnest Money Deposit. If I/We, fail to commence the
work specified I/We agree that the Bank shall without prejudice to any other right or
remedy, be at liberty to forfeit the said earnest money absolutely otherwise the said
earnest money shall be retained by it towards security deposit to execute all the works
referred to in the tender documents upon the terms and conditions contained or
referred to therein and to carry out such deviations as may be ordered, and those in
e
xcess of that limit at the rates to be determined in accordance with the provision
contained in Clauses of the tender form
I/We hereby declare that I/We treat the tender documents as secret/confidential
documents and shall not communicate information/deri
ANNEXURES
ANNEXURE
-1: TENDER ACCEPTANCE FORM
(LETTER TO THE BANK ON THE BIDDER’S LETTERHEAD)
HIRING OF HOUSEKEEPING & GENERAL CLEANING SERVICES AT
your Bid No.
__________ Dated...................,
we............................having examined the RFP document and understood its
contents, hereby submit our Application for the aforesaid project. The Application is
unconditional and unqualified.
I/We have read and examined
the bid
, Schedules, Annexures, General Rules and
Directions, Conditions of Contract, clauses of contract, Special conditions, and all other
documents and Rules referred to in the conditions of contract and all other contents in
the tender document for the work.
I/We hereby tender for the execution of the work specified for the Canara Bank within
the time and in accordance in all respects with the instructions in writing referred to in
General Rules and Directions and in Clause
s of contract.
I/We agree to keep the tender open for hundred and twenty days from the due date of
submission thereof and not to make any modifications in its terms and conditions.
Rs. ____________
is hereby forwarded in the form of DD
of ………………
Bank, or BG from …………..as Earnest Money Deposit. If I/We, fail to commence the
work specified I/We agree that the Bank shall without prejudice to any other right or
remedy, be at liberty to forfeit the said earnest money absolutely otherwise the said
earnest money shall be retained by it towards security deposit to execute all the works
referred to in the tender documents upon the terms and conditions contained or
referred to therein and to carry out such deviations as may be ordered, and those in
xcess of that limit at the rates to be determined in accordance with the provision
contained in Clauses of the tender form
I/We hereby declare that I/We treat the tender documents as secret/confidential
documents and shall not communicate information/deri
ved there from to any persons
HIRING OF HOUSEKEEPING & GENERAL CLEANING SERVICES AT
__________ Dated...................,
we............................having examined the RFP document and understood its
contents, hereby submit our Application for the aforesaid project. The Application is
, Schedules, Annexures, General Rules and
Directions, Conditions of Contract, clauses of contract, Special conditions, and all other
documents and Rules referred to in the conditions of contract and all other contents in
I/We hereby tender for the execution of the work specified for the Canara Bank within
the time and in accordance in all respects with the instructions in writing referred to in
I/We agree to keep the tender open for hundred and twenty days from the due date of
submission thereof and not to make any modifications in its terms and conditions.
of ………………
…….
Bank, or BG from …………..as Earnest Money Deposit. If I/We, fail to commence the
work specified I/We agree that the Bank shall without prejudice to any other right or
remedy, be at liberty to forfeit the said earnest money absolutely otherwise the said
earnest money shall be retained by it towards security deposit to execute all the works
referred to in the tender documents upon the terms and conditions contained or
referred to therein and to carry out such deviations as may be ordered, and those in
xcess of that limit at the rates to be determined in accordance with the provision
I/We hereby declare that I/We treat the tender documents as secret/confidential
ved there from to any persons
other than a person to whom I/We am / are authorized to communicate the same or
use the information in any manner prejudiced to the safety of the state.
I/We fully understand that you are not bound to accept the lowest or any
may receive.
Shri.___________________________,Partner/Proprietor/______________
person authorized to negotiate commercial and technical terms and conditions and sign
on behalf of the firm any Agreement, Bills and receipts for this work
I/We agree that should I/We fail to deposit the full amount of security deposit and/or
fail to commence the work specified in the above memorandum, an amount equal to
the amount of the earnest money mentioned in the form of invitation of tender shall
b
e absolutely forfeited to the Canara Bank and the same, may at the option of the
Canara Bank be recovered without prejudice to any other right or remedy available in
law, out of the deposit in so far as the same may extend in terms of the said bond and
in
the event of deficiency out of any other money due to me/us under this contract or
otherwise.
I/We agree that until a formal agreement on stamp paper is prepared and signed, this
tender with your written acceptance thereof shall constitute a binding co
between us.
Seal of the Company& Date
Signature - Witness 1
Signature - Witness 2
other than a person to whom I/We am / are authorized to communicate the same or
use the information in any manner prejudiced to the safety of the state.
I/We fully understand that you are not bound to accept the lowest or any
Shri.___________________________,Partner/Proprietor/______________
person authorized to negotiate commercial and technical terms and conditions and sign
on behalf of the firm any Agreement, Bills and receipts for this work
.
I/We agree that should I/We fail to deposit the full amount of security deposit and/or
fail to commence the work specified in the above memorandum, an amount equal to
the amount of the earnest money mentioned in the form of invitation of tender shall
e absolutely forfeited to the Canara Bank and the same, may at the option of the
Canara Bank be recovered without prejudice to any other right or remedy available in
law, out of the deposit in so far as the same may extend in terms of the said bond and
the event of deficiency out of any other money due to me/us under this contract or
I/We agree that until a formal agreement on stamp paper is prepared and signed, this
tender with your written acceptance thereof shall constitute a binding co
Name, Designation, Mobile and Email ID of Authorised
Name, Designation, Mobile and Email ID of Witness1
Name, Designation, Mobile and
Email ID of Witness2
other than a person to whom I/We am / are authorized to communicate the same or
I/We fully understand that you are not bound to accept the lowest or any
tender you
Shri.___________________________,Partner/Proprietor/______________
, is the
person authorized to negotiate commercial and technical terms and conditions and sign
I/We agree that should I/We fail to deposit the full amount of security deposit and/or
fail to commence the work specified in the above memorandum, an amount equal to
the amount of the earnest money mentioned in the form of invitation of tender shall
e absolutely forfeited to the Canara Bank and the same, may at the option of the
Canara Bank be recovered without prejudice to any other right or remedy available in
law, out of the deposit in so far as the same may extend in terms of the said bond and
the event of deficiency out of any other money due to me/us under this contract or
I/We agree that until a formal agreement on stamp paper is prepared and signed, this
tender with your written acceptance thereof shall constitute a binding co
ntract
Signature
Name, Designation, Mobile and Email ID of Authorised
Signatory
Name, Designation, Mobile and Email ID of Witness1
Email ID of Witness2
ANNEXURE
Details filled in this form must be accompanied by sufficient documentary evidence, in
order to verify the correctness of the information.
S No
Item
1.
Name of bidder Company
2.
Constitution of the Company
3.
Company Registration Number,
4.
GSTN
5.
PAN Number
6.
Date of incorporation/commencement
of Business
7.
Certificate of incorporation
8.
Complete mailing address of the
Registered office / Corporate office
9.
Whether
MSME (quote registration
no. and date of registration, copy to
be attached)
10.
Whether Recognized as a Start up by
Department of Industrial Policy and
Promotion
(DIPP)? (Proof of such
Recognition, indicating terminal validity
date of registration and Certificate from
CA that the Turnover of the entity
complies with Start up guidelines)
11.
Whether eligible for Purchase
Preference linked with Local Content
under
Public Procurement (Preference
to Make in India) Order 2017, and
Notifications issued there under? (Form
PP-C or PP-
D as applicable)
12.
Office Telephone
13.
Fax numbers
14.
Official Email
–
ID
15.
Website Address
16.
Name of the person authorized to make
commitments to the Bank
ANNEXURE
-2: COMPANY PROFILE
Details filled in this form must be accompanied by sufficient documentary evidence, in
order to verify the correctness of the information.
Details
Document Submitted
(Please mention
section and
number and highlight
the key attribute)
Name of bidder Company
Constitution of the Company
Company Registration Number,
Date of incorporation/commencement
Certificate of incorporation
Complete mailing address of the
Registered office / Corporate office
MSME (quote registration
no. and date of registration, copy to
Whether Recognized as a Start up by
Department of Industrial Policy and
(DIPP)? (Proof of such
Recognition, indicating terminal validity
date of registration and Certificate from
CA that the Turnover of the entity
complies with Start up guidelines)
Whether eligible for Purchase
Preference linked with Local Content
Public Procurement (Preference
to Make in India) Order 2017, and
Notifications issued there under? (Form
D as applicable)
Name of the person authorized to make
commitments to the Bank
Details filled in this form must be accompanied by sufficient documentary evidence, in
Document Submitted
(Please mention
section and
page
number and highlight
the key attribute)
17.
-
do
-
designation,
18.
-
do
-
Authority
19.
-
do
-
contact number
20.
-
do
-
Mobile number
21.
-
do
-
E
-
mail Address
22.
Name of the person authorized
(alternate contact/ secondary contact)
to
make commitments to the Bank
23.
-
do
-
designation,
24.
-
do
-
contact number
25.
-
do
-
Mobile number
26.
-
do
-
E
-
mail Address
27.
Beneficiary Bank Details
28.
Beneficiary Name
29.
Beneficiary Account Number
30.
Type of Bank Account (Current/OD/OCC
etc.)
31.
IFSC Code
32.
Beneficiary Bank Name & Branch
address
33.
Whether any of the family members of
Directors / Majority share holder /
Authorized signatory working with the
Bank
34.
Brief Description about the business
profile, client profile and after sales
service facilities extended by the
Company
35.
Whether company has been blacklisted
for service deficiency in last 5 years. If
yes, details thereof.
36.
Any pending or past litigation (within
three years)? If yes please give details
37.
Financial Position of Bidder for the last three financial years.
Net Profit
Net Worth
Turnover
contact number
Mobile number
Name of the person authorized
(alternate contact/ secondary contact)
make commitments to the Bank
contact number
Mobile number
Beneficiary Account Number
Type of Bank Account (Current/OD/OCC
Beneficiary Bank Name & Branch
Whether any of the family members of
Directors / Majority share holder /
Authorized signatory working with the
If yes, please
provide details.
Brief Description about the business
profile, client profile and after sales
service facilities extended by the
Whether company has been blacklisted
for service deficiency in last 5 years. If
Yes/No
Details (if option
is ‘Yes’)
Any pending or past litigation (within
three years)? If yes please give details
Yes/No
Details (if option
is ‘Yes’)
Financial Position of Bidder for the last three financial years.
2019
-
20
2020
-
21
2021
-
22
38.
Registration / Empanelment with Government / Public Sector / Banks / Corporate if
any (Copy of valid registration / empanelment copy should be enclosed) (Present
Contract)
NAME OF THE
ORGANISATION
NUMBER OF
PERSONNEL
DEPLOYED
39.
Details of similar work executed/Assignments undertaken during the last 3 years to
meet the Eligibility Criteria as specified in
Sl.
No
Name of the
Organisation
for which the
Assignment
was
undertaken
Address,
concerned
office and
telephone
number of
the
Organisatio
n
Note:
enclosed supporting documents.
40.
Key personnel permanently employed in your organization:
Sl.
No
Name
Qualificat
ions
Registration / Empanelment with Government / Public Sector / Banks / Corporate if
any (Copy of valid registration / empanelment copy should be enclosed) (Present
NUMBER OF
PERSONNEL
DEPLOYED
VALUE OF WORKS
VALIDITY OF THEIR
Details of similar work executed/Assignments undertaken during the last 3 years to
meet the Eligibility Criteria as specified in
RFP).
concerned
number of
Organisatio
Nature
of work
(in
brief)
Location of
the
assignment
Actual
Value
of the
work
Date of
Commencem
ent &
Completion
enclosed supporting documents.
Key personnel permanently employed in your organization:
Experience
Particulars of
work done
Employed in
your firm
since
Registration / Empanelment with Government / Public Sector / Banks / Corporate if
any (Copy of valid registration / empanelment copy should be enclosed) (Present
VALIDITY OF THEIR
CONTRACT
Details of similar work executed/Assignments undertaken during the last 3 years to
Date of
Commencem
Completion
If work
left in
complete
d or
terminat
ed(furnis
h
reasons)
Employed in
your firm
Any other
41
Furnish the names of three responsible clients / persons to whom the major works
carried out by the applicant with address and telephone number who will be in a position to
certify about the quality as well as past
NAME OF
THE
OFFICIAL
ORGANISATION &
ADDRESS
42
Furnish the details of AWARDS, CITATIONS, etc., received in recognition of your
services in projects designed /
YEAR
Name of the
Award with
details
43
Furnish the details of relatives as
S.No
Name of
Bank Staff
Designation
44.
Name of Person and contact No. In State / Local office and number OF SUPERVISORY
STAFFS LIKE FIELD OFFICERS , OPERATION MANAGERS and other superisory staffs
that particular state where tender is called upon.
45.
DETAILS OF EMD attached:
S.No
NAME OF BANK
(BRANCH) ISSUED
46. DECLARATION:
a.
All the information furnished by me / us here above is/are correct to the best of my
knowledge and belief.
b.
I / we have no objection if enquiries are made about the work listed by me / us in
the accompanying sheets /
Furnish the names of three responsible clients / persons to whom the major works
carried out by the applicant with address and telephone number who will be in a position to
certify about the quality as well as past
performance of your organization.
ORGANISATION &
ADDRESS
EMAIL
address of
the official
CONTACT NUMBERS
Furnish the details of AWARDS, CITATIONS, etc., received in recognition of your
services in projects designed /
associated
Name of the organization
from whom award was
received
Name of the project
for which such award
was received
Furnish the details of relatives as
specified in Para II. e
Designation
Place of
posting
Name of
Tenderer
Staff
Designation
Name of Person and contact No. In State / Local office and number OF SUPERVISORY
STAFFS LIKE FIELD OFFICERS , OPERATION MANAGERS and other superisory staffs
that particular state where tender is called upon.
DETAILS OF EMD attached:
(BRANCH) ISSUED
FAVOURING
AMOUNT
All the information furnished by me / us here above is/are correct to the best of my
I / we have no objection if enquiries are made about the work listed by me / us in
the accompanying sheets /
ENCLOSUREs.
Furnish the names of three responsible clients / persons to whom the major works
carried out by the applicant with address and telephone number who will be in a position to
CONTACT NUMBERS
Furnish the details of AWARDS, CITATIONS, etc., received in recognition of your
Name of the project
for which such award
was received
Relation
Name of Person and contact No. In State / Local office and number OF SUPERVISORY
STAFFS LIKE FIELD OFFICERS , OPERATION MANAGERS and other superisory staffs
in
AMOUNT
All the information furnished by me / us here above is/are correct to the best of my
I / we have no objection if enquiries are made about the work listed by me / us in
c.
I / We agree that the decision of Bank in selection will be final and binding to me /
us.
Seal of the Company& Date
I / We agree that the decision of Bank in selection will be final and binding to me /
Name, Designation, Mobile and Email ID of Authorised
I / We agree that the decision of Bank in selection will be final and binding to me /
Signature
Name, Designation, Mobile and Email ID of Authorised
Signatory
ANNEXURE
This agreement made the _____________day of the month of ______________ in the
year 2023 BETWEEN,
Canara Bank
a body corporate constituted under the Banking Companies (Acquisition
and Transfer of Undertakings)Act, 1970, having its Head Office, at 112, J C Road,
Bangalore-
560002 through its office at ______ represented by,
_________________________________________
(hereinafter referred to as Bank) of the ONE PART;
Shri/M/s _____________________ S/D/o______________________________ resident of
__________________________________________________________
the sole proprietor of
M/s__
office at__________________________________________________________
_______________/the partnership firm represented by its Managing / duly
partner, having an administrative / principal office
at_____
________________________________________________________________
/ a company / body corporate being its registered office at _______________
______________________________________________________________________
duly
represented at ___________________________ duly represented by its constituted
and authorized Managing Director, Shri____________________ and (hereinafter called
the Contractor) of the other part.
WHEREAS
Bank had issued a Request for Proposal (
herein after termed as ‘RFP’) for
_________________________________________________
WHEREAS
the Tenderer has submitted his proposal in response to the RFP and Bank has
accepted the propos
al of the Tenderer in this regard;
WHEREAS
Bank has issued a Work Order (Ref No ____________ dated ______) to the
tenderers
and he has accepted the same.
NOW THIS AGREEMENT WITNESSETH
1. In this agreement words and expression shall have the sa
respectively assigned to them in the conditions of contract hereinafter referred to.
2. The following documents not inconsistent with these presents shall be deemed to
form and be read and construed as part of this agreement viz.,
(a) The Re
quest for Proposal (Ref No dated )
(b)
Amendments to the RFP, if any; and
(c) Financial/Price - Bid
(d) The Work Order
(e)
Undertakings by the personnel as per RFP (
(f)
Insurance Policy Documents in the name of personnel as specified in th
(g)
Copy of license under the “The Contract Labour (Regulation & Abolition) Act
1970”
(h)
Documents of individual personnel as specified in the RFP.
3. In consideration of the payments to be made by the Bank to the Contractor the
Contractor hereby
covenants
perform the assignment in conformity in all respects and subject to all terms and
conditions/rules as mentioned in the aforesaid documents which shall from part of this
agreement.
In witness whereof t
he parties hereto have hereunto set their respective hands and
seals the day and year first above written.
ANNEXURE
-3: FORMAT OF AGREEMENT
This agreement made the _____________day of the month of ______________ in the
a body corporate constituted under the Banking Companies (Acquisition
and Transfer of Undertakings)Act, 1970, having its Head Office, at 112, J C Road,
560002 through its office at ______ represented by,
_________________________________________
, its duly constituted attorney
(hereinafter referred to as Bank) of the ONE PART;
AND
Shri/M/s _____________________ S/D/o______________________________ resident of
__________________________________________________________
M/s__
____________________________________
office at__________________________________________________________
_______________/the partnership firm represented by its Managing / duly
partner, having an administrative / principal office
________________________________________________________________
/ a company / body corporate being its registered office at _______________
______________________________________________________________________
represented at ___________________________ duly represented by its constituted
and authorized Managing Director, Shri____________________ and (hereinafter called
the Contractor) of the other part.
Bank had issued a Request for Proposal (
Ref No
___________ dated __)
herein after termed as ‘RFP’) for
Housekeeping & General Cleaning Services at
_________________________________________________
;
the Tenderer has submitted his proposal in response to the RFP and Bank has
al of the Tenderer in this regard;
Bank has issued a Work Order (Ref No ____________ dated ______) to the
and he has accepted the same.
NOW THIS AGREEMENT WITNESSETH
as follows:
1. In this agreement words and expression shall have the sa
me meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to.
2. The following documents not inconsistent with these presents shall be deemed to
form and be read and construed as part of this agreement viz.,
quest for Proposal (Ref No dated )
Amendments to the RFP, if any; and
Undertakings by the personnel as per RFP (
No Claim for employment)
Insurance Policy Documents in the name of personnel as specified in th
e RFP
Copy of license under the “The Contract Labour (Regulation & Abolition) Act
Documents of individual personnel as specified in the RFP.
3. In consideration of the payments to be made by the Bank to the Contractor the
covenants
and agrees with the Bank to construct, complete and
perform the assignment in conformity in all respects and subject to all terms and
conditions/rules as mentioned in the aforesaid documents which shall from part of this
he parties hereto have hereunto set their respective hands and
seals the day and year first above written.
This agreement made the _____________day of the month of ______________ in the
a body corporate constituted under the Banking Companies (Acquisition
and Transfer of Undertakings)Act, 1970, having its Head Office, at 112, J C Road,
560002 through its office at ______ represented by,
, its duly constituted attorney
Shri/M/s _____________________ S/D/o______________________________ resident of
____________________________________
having
office at__________________________________________________________
_______________/the partnership firm represented by its Managing / duly
authorized
partner, having an administrative / principal office
________________________________________________________________
/ a company / body corporate being its registered office at _______________
______________________________________________________________________
represented at ___________________________ duly represented by its constituted
and authorized Managing Director, Shri____________________ and (hereinafter called
___________ dated __)
Housekeeping & General Cleaning Services at
the Tenderer has submitted his proposal in response to the RFP and Bank has
Bank has issued a Work Order (Ref No ____________ dated ______) to the
me meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to.
2. The following documents not inconsistent with these presents shall be deemed to
e RFP
Copy of license under the “The Contract Labour (Regulation & Abolition) Act
3. In consideration of the payments to be made by the Bank to the Contractor the
and agrees with the Bank to construct, complete and
perform the assignment in conformity in all respects and subject to all terms and
conditions/rules as mentioned in the aforesaid documents which shall from part of this
he parties hereto have hereunto set their respective hands and
Signed, sealed and delivered by the said Contractor, _________________________to
bank ______________________________________in the presence of:
(
Authorised Signatory
HO:Canara Bank)
Name:
Designation:
Email ID:
Mobile No:
Witness: 1
Name:
Designation:
Email ID:
Mobile No:
Witness: 2
Name:
Designation:
Email ID:
Mobile No:
Signed, sealed and delivered by the said Contractor, _________________________to
bank ______________________________________in the presence of:
(Authorised Signatory
Contractor)
Name:
Designation:
Email ID:
Mobile No:
Witness: 1
Name:
Designation:
Email ID:
Mobile No:
Witness: 2
Name:
Designation:
Email ID:
Mobile No:
Signed, sealed and delivered by the said Contractor, _________________________to
ANNEXURE-
4: FORMAT FOR BG
Guarantee No……………………………………………………………..
Amount of
Guarantee Rs………………………………………………..
Guarantee cover from Dated: ………………………………………….
To Dated: ………………………………………………………………….
Last Date for Lodent of claim: ……………………………………..
To
The Deputy General Manager, Premises & Estate Section
Hubballi, Centrum Building 2
In consideration of ……………………………………… (hereinafter called "Beneficiary") having
agreed to exempt …………………………… …….. Ltd., having its Registered Office situated
at …………………………
……. (hereinafter called the "the obligator(s)") from the demand of
security deposit of Rs…………………… (Rupees ………………………………………………….. only
under
the terms and conditions of an agreement dated …………………. (hereinafter called
the "said Agreement") for the due
conditions contained in the said agreement, on production of the Bank Guarantee for
Rs…………………. (Rupees ………………………………… only), at the request of the obligator
______ Bank, a body corporate constituted under the Ban
Transfer of undertakings) Act, 1970 having its Head Office at _____________ amongst
others a branch at ……………………… (hereinafter referred to as "the Bank") has agreed to
give following guarantee in favour of the beneficiary for a
Rs……………….. (Rupees ……………………………………………………….. only) against any loss or
damage caused to or suffered or would be caused to or suffered by reason of any
breach by the said Obligator(s) of any of the terms and conditions contained in the
agreement.
1.
We, the Bank to hereby undertake to pay the amount payable under this guarantee
without any demur merely on a demand from the beneficiary stating that the amount
c
laimed is due by way of loss or damage caused to or would be caused to or suffered by
reason or any breach of the terms and conditions contained in the said agreement or by
reason of the obligator's failure to perform the said agreement. Any such demand i
writing made on the Bank shall be conclusive as regards the amount due and payable by
the Bank under the guarantee. However, our liability under this guarantee shall be
restricted to an amount not exceeding Rs……………………………….
2.
We, the Bank further agree tha
force and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of the
beneficiary under or by virtue of t
satisfied or till the beneficiary certifies that the terms and conditions of the said
agreement have been fully discharged this guarantee. Unless a demand for claim under
this guarantee is made on us i
discharged from all liabilities under this guarantee thereafter.
4: FORMAT FOR BG
– PERFORMANCE GUARANTEE
Guarantee No……………………………………………………………..
Guarantee Rs………………………………………………..
Guarantee cover from Dated: ………………………………………….
To Dated: ………………………………………………………………….
Last Date for Lodent of claim: ……………………………………..
The Deputy General Manager, Premises & Estate Section
, Canara
Bank Circle Office,
Hubballi, Centrum Building 2
nd
Floor, Gokul Road – 580030.
In consideration of ……………………………………… (hereinafter called "Beneficiary") having
agreed to exempt …………………………… …….. Ltd., having its Registered Office situated
……. (hereinafter called the "the obligator(s)") from the demand of
security deposit of Rs…………………… (Rupees ………………………………………………….. only
the terms and conditions of an agreement dated …………………. (hereinafter called
the "said Agreement") for the due
fulfilment by the said obligator
of the
conditions contained in the said agreement, on production of the Bank Guarantee for
Rs…………………. (Rupees ………………………………… only), at the request of the obligator
______ Bank, a body corporate constituted under the Ban
king Companies (Acquisition &
Transfer of undertakings) Act, 1970 having its Head Office at _____________ amongst
others a branch at ……………………… (hereinafter referred to as "the Bank") has agreed to
give following guarantee in favour of the beneficiary for a
n amount not exceeding
Rs……………….. (Rupees ……………………………………………………….. only) against any loss or
damage caused to or suffered or would be caused to or suffered by reason of any
breach by the said Obligator(s) of any of the terms and conditions contained in the
agreement.
We, the Bank to hereby undertake to pay the amount payable under this guarantee
without any demur merely on a demand from the beneficiary stating that the amount
laimed is due by way of loss or damage caused to or would be caused to or suffered by
reason or any breach of the terms and conditions contained in the said agreement or by
reason of the obligator's failure to perform the said agreement. Any such demand i
writing made on the Bank shall be conclusive as regards the amount due and payable by
the Bank under the guarantee. However, our liability under this guarantee shall be
restricted to an amount not exceeding Rs……………………………….
We, the Bank further agree tha
t the guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of the
beneficiary under or by virtue of t
he said agreement have been fully paid and its claims
satisfied or till the beneficiary certifies that the terms and conditions of the said
agreement have been fully discharged this guarantee. Unless a demand for claim under
this guarantee is made on us i
n writing on or before ………………………… we shall be
discharged from all liabilities under this guarantee thereafter.
Bank Circle Office,
In consideration of ……………………………………… (hereinafter called "Beneficiary") having
agreed to exempt …………………………… …….. Ltd., having its Registered Office situated
……. (hereinafter called the "the obligator(s)") from the demand of
security deposit of Rs…………………… (Rupees ………………………………………………….. only
)
the terms and conditions of an agreement dated …………………. (hereinafter called
of the
terms and
conditions contained in the said agreement, on production of the Bank Guarantee for
Rs…………………. (Rupees ………………………………… only), at the request of the obligator
king Companies (Acquisition &
Transfer of undertakings) Act, 1970 having its Head Office at _____________ amongst
others a branch at ……………………… (hereinafter referred to as "the Bank") has agreed to
n amount not exceeding
Rs……………….. (Rupees ……………………………………………………….. only) against any loss or
damage caused to or suffered or would be caused to or suffered by reason of any
breach by the said Obligator(s) of any of the terms and conditions contained in the
said
We, the Bank to hereby undertake to pay the amount payable under this guarantee
without any demur merely on a demand from the beneficiary stating that the amount
laimed is due by way of loss or damage caused to or would be caused to or suffered by
reason or any breach of the terms and conditions contained in the said agreement or by
reason of the obligator's failure to perform the said agreement. Any such demand i
n
writing made on the Bank shall be conclusive as regards the amount due and payable by
the Bank under the guarantee. However, our liability under this guarantee shall be
t the guarantee herein contained shall remain in full
force and effect during the period that would be taken for the performance of the said
agreement and that it shall continue to be enforceable till all the dues of the
he said agreement have been fully paid and its claims
satisfied or till the beneficiary certifies that the terms and conditions of the said
agreement have been fully discharged this guarantee. Unless a demand for claim under
n writing on or before ………………………… we shall be
3.
We, the Bank further agree that the beneficiary shall have the fullest liberty, without
consent and without effecting in any manner or obligation
of performance the said obligator(s) from time to time or to postpone for any time any
of the powers exercisable by the beneficiary against the said obligator(s) and to forbear
or enforce any of the terms and conditions relating
not be relieved of our liability by reason of any extension being granted to the said
obligator(s) for any forbearance, act or omission on the part of the beneficiary or any
indulgence by the beneficiary to the said obli
whatsoever which under the law relating to sureties would not for this provision have
effect of so relieving us.
4.
We, the Bank lastly undertake not to revoke this guarantee during its currency except
with the previous
consent of the beneficiary in writing.
5.
Notwithstanding anything contained herein:
(i) Our liability under this Bank Guarantee shall not exceed
……………………………………………………………… only)
(ii) This Bank Guarantee is valid
(ii
i) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
………………. (Mention
period of the guarantee as found under clause (ii) above plus
claim period)
Seal of the Company& Date
We, the Bank further agree that the beneficiary shall have the fullest liberty, without
consent and without effecting in any manner or obligation
s hereunder, to extend time
of performance the said obligator(s) from time to time or to postpone for any time any
of the powers exercisable by the beneficiary against the said obligator(s) and to forbear
or enforce any of the terms and conditions relating
to the said agreement and we shall
not be relieved of our liability by reason of any extension being granted to the said
obligator(s) for any forbearance, act or omission on the part of the beneficiary or any
indulgence by the beneficiary to the said obli
gator(s) or by any such matter or thing
whatsoever which under the law relating to sureties would not for this provision have
We, the Bank lastly undertake not to revoke this guarantee during its currency except
consent of the beneficiary in writing.
Notwithstanding anything contained herein:
(i) Our liability under this Bank Guarantee shall not exceed
Rs
…………….
……………………………………………………………… only)
(ii) This Bank Guarantee is valid
up to ……………………….. and
i) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
period of the guarantee as found under clause (ii) above plus
Signature
Name, Designation, Mobile and Email ID of
Authorised Signatory
We, the Bank further agree that the beneficiary shall have the fullest liberty, without
s hereunder, to extend time
of performance the said obligator(s) from time to time or to postpone for any time any
of the powers exercisable by the beneficiary against the said obligator(s) and to forbear
to the said agreement and we shall
not be relieved of our liability by reason of any extension being granted to the said
obligator(s) for any forbearance, act or omission on the part of the beneficiary or any
gator(s) or by any such matter or thing
whatsoever which under the law relating to sureties would not for this provision have
We, the Bank lastly undertake not to revoke this guarantee during its currency except
…………….
(Rupees
i) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
period of the guarantee as found under clause (ii) above plus
Signature
Name, Designation, Mobile and Email ID of
Authorised Signatory
ANNEXURE
PRE CONTRACT INTEGRITY PACT
(This has to be submitted in the non
1. GENERAL
This pre-bid contract
Agreement (herein after called the Integrity Pact)
is made on _______ day of the month____________ 2021, between, the Canara Bank, a body
corporate constituted under Banking Companies (Acquisition and Transfer of Undertakings),
Act 19
70 having its Head Office at No. 112, J C Road, Bengaluru
spread over India and Abroad through its office at ____ (hereinafter referred to as BUYER
which expression shall include its successors and assigns) acting through Shri.
___
________________ (Designation of the officer) representing _______________________,
of the BUYER, of the FIRST PART
M/s. _______________________________________ represented by Shri.
___________________________ Chief Executive Officer/Authorised Signat
called the “BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER”, which expression shall mean
and include, unless the context otherwise requires, his successors and permitted assigns), of
the SECOND PART
1.1.
WHEREAS the BUYER proposes to procure (Name
Stores
/Equipment/Item)/engage the services and the
BIIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is willing to offer/has offered the
stores/services and
1.2.
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER is a private
company/public company/Governme
export agency/service provider, duly constituted in accordance with the relevant
law governing its formation/incorporation/constitution and the BUYER us a body
corporate constituted under Banking Companies (Acquisi
undertakings), Act 1970.
1.3.
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER has clearly understood
that the signing of this agreement is an essential pre
the bidding process in respect of Stores/Equipm
procured by the BUYER and also understood that this agreement would be effective
from the stage of invitation of bids till the complete execution of the agreement and
beyond as provided in clause 13 and the breach of this
at any stage of the procurement process shall result into rejection of the bid and
cancellation of contract rendering BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDERR liable for damages and replacement costs incurred by the BUYER.
2. N
OW THEREFORE, the BUYER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
agree to enter into this pre
-
Integrity Pact, which shall form part and parcel of RFP as also the contract agreement if
contra
cted with BIDDER, in the event that the BIDDER turns out to be successful bidder,
and it is intended through this agreement to avoid all forms of corruption by following a
ANNEXURE
-5:PRE-CONTRACT INTEGRITY PACT
PRE CONTRACT INTEGRITY PACT
(This has to be submitted in the non
-judicial Stamp Paper)
Agreement (herein after called the Integrity Pact)
is made on _______ day of the month____________ 2021, between, the Canara Bank, a body
corporate constituted under Banking Companies (Acquisition and Transfer of Undertakings),
70 having its Head Office at No. 112, J C Road, Bengaluru
-
560002, with branches
spread over India and Abroad through its office at ____ (hereinafter referred to as BUYER
which expression shall include its successors and assigns) acting through Shri.
________________ (Designation of the officer) representing _______________________,
AND
M/s. _______________________________________ represented by Shri.
___________________________ Chief Executive Officer/Authorised Signat
ory (hereinafter
called the “BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER”, which expression shall mean
and include, unless the context otherwise requires, his successors and permitted assigns), of
WHEREAS the BUYER proposes to procure (Name
/Equipment/Item)/engage the services and the
BIIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is willing to offer/has offered the
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER is a private
company/public company/Governme
nt undertaking/partnership/LLP/registered
export agency/service provider, duly constituted in accordance with the relevant
law governing its formation/incorporation/constitution and the BUYER us a body
corporate constituted under Banking Companies (Acquisi
tion and transfer of
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER has clearly understood
that the signing of this agreement is an essential pre
-
requisite for participation in
the bidding process in respect of Stores/Equipm
ent/Items/Services proposed to be
procured by the BUYER and also understood that this agreement would be effective
from the stage of invitation of bids till the complete execution of the agreement and
beyond as provided in clause 13 and the breach of this
agreement detected or found
at any stage of the procurement process shall result into rejection of the bid and
cancellation of contract rendering BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDERR liable for damages and replacement costs incurred by the BUYER.
OW THEREFORE, the BUYER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
-
contract integrity agreement, hereinafter referred to as
Integrity Pact, which shall form part and parcel of RFP as also the contract agreement if
cted with BIDDER, in the event that the BIDDER turns out to be successful bidder,
and it is intended through this agreement to avoid all forms of corruption by following a
is made on _______ day of the month____________ 2021, between, the Canara Bank, a body
corporate constituted under Banking Companies (Acquisition and Transfer of Undertakings),
560002, with branches
spread over India and Abroad through its office at ____ (hereinafter referred to as BUYER
which expression shall include its successors and assigns) acting through Shri.
________________ (Designation of the officer) representing _______________________,
M/s. _______________________________________ represented by Shri.
ory (hereinafter
called the “BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER”, which expression shall mean
and include, unless the context otherwise requires, his successors and permitted assigns), of
WHEREAS the BUYER proposes to procure (Name
of the
/Equipment/Item)/engage the services and the
BIIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is willing to offer/has offered the
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER is a private
nt undertaking/partnership/LLP/registered
export agency/service provider, duly constituted in accordance with the relevant
law governing its formation/incorporation/constitution and the BUYER us a body
tion and transfer of
WHEREAS the BIDDER/SELLER/CONTRACTOR/SERVICEPROVIDER has clearly understood
requisite for participation in
ent/Items/Services proposed to be
procured by the BUYER and also understood that this agreement would be effective
from the stage of invitation of bids till the complete execution of the agreement and
agreement detected or found
at any stage of the procurement process shall result into rejection of the bid and
cancellation of contract rendering BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDERR liable for damages and replacement costs incurred by the BUYER.
OW THEREFORE, the BUYER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
contract integrity agreement, hereinafter referred to as
Integrity Pact, which shall form part and parcel of RFP as also the contract agreement if
cted with BIDDER, in the event that the BIDDER turns out to be successful bidder,
and it is intended through this agreement to avoid all forms of corruption by following a
system that is fair, transparent and free from any influence/prejudiced dealings pri
to, during and subsequent to the Contract to be entered into with a view to:
2.1.
Enabling the BUYER to obtain the desired
stores/Equipment/Work/Service/Materials at a competitive price in conformity
with the defined specifications by avoiding the high cost and the distortionary
impact of corruption on public procurement, and
2.2. Enabling B
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to refrain from
bribing or indulging in any corrupt practices in order to secure the contract, by
providing assurance to them that the BUYER shall not be influenced in any way
by the bribery or corrupt practices ema
competitors and that all procurements shall be free from any blemish or stain of
corruption and the BUYER stays committed to prevent corruption and the BUYER
stays committed to prevent corruption, in any form, by its off
transparent procedures.
The parties hereto hereby agree to enter into this Integrity Pact and agree as
follows:
3.
COMMITMENTS OF THE BUYER
The BUYER commits itself to the following:
3.1.
The BUYER represents that all officials of the BUYER,
directly or indirectly with the procurement process are duty bound by rules and
regulations governing their service terms and conditions not to demand, take
promise for or accept, directly or through intermediaries, any bribe,
considerat
ion, gift, reward, favour or any material or immaterial benefit or any
other advantage from the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
either for themselves or for any person, organisation or third party related to
the contract in exchange for an advant
evaluation, contracting or implementation process related to the contract.
3.2.
The BUYER will, during the pre
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS alike, and will provide to all
BIDDER/SELLER/CONT
not provide any such information to any particular
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER which could afford an
advantage to the particular BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER in
comparison to
the other BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS.
3.3.
The BUYER shall report to the appropriate Government Regulators/Authorities
any attempted or completed breaches of the above commitments as well as any
substantial suspicion of such a breach, as and wh
necessary to comply with the law in force in this regard.
3.4.
In case any such preceding misconduct on the part of such official(s) is reported
by the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER to the BUYER with the
full and verifiabl
e facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit,
including criminal proceedings may be initiated by the BUYER and such a person
shall be debarred from further deali
a case, while an enquiry is being conducted by the BUYER, the proceedings
under the contract would not be stalled.
system that is fair, transparent and free from any influence/prejudiced dealings pri
to, during and subsequent to the Contract to be entered into with a view to:
Enabling the BUYER to obtain the desired
stores/Equipment/Work/Service/Materials at a competitive price in conformity
with the defined specifications by avoiding the high cost and the distortionary
impact of corruption on public procurement, and
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to refrain from
bribing or indulging in any corrupt practices in order to secure the contract, by
providing assurance to them that the BUYER shall not be influenced in any way
by the bribery or corrupt practices ema
nating from or resorted to by their
competitors and that all procurements shall be free from any blemish or stain of
corruption and the BUYER stays committed to prevent corruption and the BUYER
stays committed to prevent corruption, in any form, by its off
icials by following
transparent procedures.
The parties hereto hereby agree to enter into this Integrity Pact and agree as
COMMITMENTS OF THE BUYER
The BUYER commits itself to the following:
-
The BUYER represents that all officials of the BUYER,
connected whether
directly or indirectly with the procurement process are duty bound by rules and
regulations governing their service terms and conditions not to demand, take
promise for or accept, directly or through intermediaries, any bribe,
ion, gift, reward, favour or any material or immaterial benefit or any
other advantage from the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
either for themselves or for any person, organisation or third party related to
the contract in exchange for an advant
age in the bidding process, bid
evaluation, contracting or implementation process related to the contract.
The BUYER will, during the pre
-
contract stage, treat all
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS alike, and will provide to all
BIDDER/SELLER/CONT
RACTOR/SERVICE PROVIDERs the same information and will
not provide any such information to any particular
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER which could afford an
advantage to the particular BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER in
the other BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS.
The BUYER shall report to the appropriate Government Regulators/Authorities
any attempted or completed breaches of the above commitments as well as any
substantial suspicion of such a breach, as and wh
en the same is considered
necessary to comply with the law in force in this regard.
In case any such preceding misconduct on the part of such official(s) is reported
by the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER to the BUYER with the
e facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit,
including criminal proceedings may be initiated by the BUYER and such a person
shall be debarred from further deali
ngs related to the contract process. In such
a case, while an enquiry is being conducted by the BUYER, the proceedings
under the contract would not be stalled.
system that is fair, transparent and free from any influence/prejudiced dealings pri
or
to, during and subsequent to the Contract to be entered into with a view to:
-
Enabling the BUYER to obtain the desired
stores/Equipment/Work/Service/Materials at a competitive price in conformity
with the defined specifications by avoiding the high cost and the distortionary
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to refrain from
bribing or indulging in any corrupt practices in order to secure the contract, by
providing assurance to them that the BUYER shall not be influenced in any way
nating from or resorted to by their
competitors and that all procurements shall be free from any blemish or stain of
corruption and the BUYER stays committed to prevent corruption and the BUYER
icials by following
The parties hereto hereby agree to enter into this Integrity Pact and agree as
connected whether
directly or indirectly with the procurement process are duty bound by rules and
regulations governing their service terms and conditions not to demand, take
promise for or accept, directly or through intermediaries, any bribe,
ion, gift, reward, favour or any material or immaterial benefit or any
other advantage from the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
either for themselves or for any person, organisation or third party related to
age in the bidding process, bid
evaluation, contracting or implementation process related to the contract.
contract stage, treat all
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS alike, and will provide to all
RACTOR/SERVICE PROVIDERs the same information and will
not provide any such information to any particular
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER which could afford an
advantage to the particular BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER in
the other BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS.
The BUYER shall report to the appropriate Government Regulators/Authorities
any attempted or completed breaches of the above commitments as well as any
en the same is considered
In case any such preceding misconduct on the part of such official(s) is reported
by the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER to the BUYER with the
e facts and the same is prima facie found to be correct by the
BUYER, necessary disciplinary proceedings, or any other action as deemed fit,
including criminal proceedings may be initiated by the BUYER and such a person
ngs related to the contract process. In such
a case, while an enquiry is being conducted by the BUYER, the proceedings
4.
COMMITMENTS OF BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS
The BIDDER/SELLER/CONTRACTOR/SERVICE
measures necessary to prevent corrupt practices, unfair means and illegal activities
during any stage of its bid or during any pre
secure the contract or in furtherance to sec
following:-
4.1.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not offer, directly or
through intermediaries, any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advanta
or inducement to any official of the BUYER, connected directly or indirectly with
the binding process, or to any person, organisation or third party related to the
contract in exchange for any advantage in the bidding, evalu
and implementation of the contract.
4.2.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further undertakes that it
has not given, offered or promised to give, directly or indirectly any bribe, gift,
consideration, reward, favour, any material
advantage, commission, fees, brokerage, or inducement to any official of the
BUYER or otherwise for procuring the Contract or for forbearing to do or for
having done any act in relation to the obtaining or execution of the c
any other contract with the BUYER or for showing or forbearing to show favour
or disfavour to any person in relation to the contract or any other contract with
the BUYER.
4.3.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further confirms and
declare
s to the BUYER that the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
is the original Manufacturer/Integrator/Authorised government sponsored export
entity of the stores/Authorised Service Provider having necessary authorisations,
intellectual property rights
owners of such materials/services and has not engaged any individual or firm or
company whether Indian or foreign to intercede, facilitate or in any way to
recommend to the BUYER or any of its functionarie
unofficially to the award of the contract to the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, nor has any amount been
paid, promised or intended to be paid to any such individual, firm or company in
respect of any such intercession,
4.4.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, either while presenting
the bid or during pre
-
disclose any payment he has made, is committed to or intends to make to
officials of the BUYER or their family members, agents, brokers or any other
intermediaries in connection with the contract and the details of services agreed
upon for such payments.
4.5.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not collude with othe
parties interested in the contract to impair the transparency, fairness and
progress of the bidding process, bid evaluation, contracting and implementation
of the contract.
4.6.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not accept any
advantage in ex
change for any corrupt practice, unfair means and illegal
activities emanating from other competitors or from anyone else.
4.7.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not use improperly,
for purpose of competition or personal gain, or pass on to ot
COMMITMENTS OF BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDERS
The BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDER commits itself to take all
measures necessary to prevent corrupt practices, unfair means and illegal activities
during any stage of its bid or during any pre
-contract or post-
contract stage in order to
secure the contract or in furtherance to sec
ure it and in particular commit itself to the
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not offer, directly or
through intermediaries, any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advanta
ge, commission, fees, brokerage
or inducement to any official of the BUYER, connected directly or indirectly with
the binding process, or to any person, organisation or third party related to the
contract in exchange for any advantage in the bidding, evalu
ation, contracting
and implementation of the contract.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further undertakes that it
has not given, offered or promised to give, directly or indirectly any bribe, gift,
consideration, reward, favour, any material
or immaterial benefit or other
advantage, commission, fees, brokerage, or inducement to any official of the
BUYER or otherwise for procuring the Contract or for forbearing to do or for
having done any act in relation to the obtaining or execution of the c
any other contract with the BUYER or for showing or forbearing to show favour
or disfavour to any person in relation to the contract or any other contract with
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further confirms and
s to the BUYER that the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
is the original Manufacturer/Integrator/Authorised government sponsored export
entity of the stores/Authorised Service Provider having necessary authorisations,
intellectual property rights
and approvals from the intellectual property right
owners of such materials/services and has not engaged any individual or firm or
company whether Indian or foreign to intercede, facilitate or in any way to
recommend to the BUYER or any of its functionarie
s, whether officially or
unofficially to the award of the contract to the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, nor has any amount been
paid, promised or intended to be paid to any such individual, firm or company in
respect of any such intercession,
facilitation or recommendation.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, either while presenting
-
contract negotiations or before signing the contract, shall
disclose any payment he has made, is committed to or intends to make to
officials of the BUYER or their family members, agents, brokers or any other
intermediaries in connection with the contract and the details of services agreed
upon for such payments.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not collude with othe
parties interested in the contract to impair the transparency, fairness and
progress of the bidding process, bid evaluation, contracting and implementation
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not accept any
change for any corrupt practice, unfair means and illegal
activities emanating from other competitors or from anyone else.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not use improperly,
for purpose of competition or personal gain, or pass on to ot
PROVIDER commits itself to take all
measures necessary to prevent corrupt practices, unfair means and illegal activities
contract stage in order to
ure it and in particular commit itself to the
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not offer, directly or
through intermediaries, any bribe, gift, consideration, reward, favour, any
ge, commission, fees, brokerage
or inducement to any official of the BUYER, connected directly or indirectly with
the binding process, or to any person, organisation or third party related to the
ation, contracting
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further undertakes that it
has not given, offered or promised to give, directly or indirectly any bribe, gift,
or immaterial benefit or other
advantage, commission, fees, brokerage, or inducement to any official of the
BUYER or otherwise for procuring the Contract or for forbearing to do or for
having done any act in relation to the obtaining or execution of the c
ontract or
any other contract with the BUYER or for showing or forbearing to show favour
or disfavour to any person in relation to the contract or any other contract with
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER further confirms and
s to the BUYER that the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
is the original Manufacturer/Integrator/Authorised government sponsored export
entity of the stores/Authorised Service Provider having necessary authorisations,
and approvals from the intellectual property right
owners of such materials/services and has not engaged any individual or firm or
company whether Indian or foreign to intercede, facilitate or in any way to
s, whether officially or
unofficially to the award of the contract to the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, nor has any amount been
paid, promised or intended to be paid to any such individual, firm or company in
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, either while presenting
contract negotiations or before signing the contract, shall
disclose any payment he has made, is committed to or intends to make to
officials of the BUYER or their family members, agents, brokers or any other
intermediaries in connection with the contract and the details of services agreed
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not collude with othe
r
parties interested in the contract to impair the transparency, fairness and
progress of the bidding process, bid evaluation, contracting and implementation
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will not accept any
change for any corrupt practice, unfair means and illegal
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not use improperly,
for purpose of competition or personal gain, or pass on to ot
hers, any
information provided by the BUYER as part of the business relationship,
regarding plans, technical proposal and business details, including information
contained in any electronic data carrier. The
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER also
due and adequate care lest any such information is divulged.
4.8.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER commits to refrain from
giving any complaint directly or through any other manner without supporting it
with full and verifiab
le facts.
4.9.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not instigate or
cause to instigate any third person to commit any of the acts mentioned above.
5. PREVIOUS TRANSGRESSION
5.1.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER declares that
t
ransgression occurred in the last three years immediately before signing of this
Integrity Pact with any other company in any country in respect of any corrupt
practices envisaged hereunder or with any Public Sector Bank, Public Sector
Enterprise/Undertaki
ng in India or any Government Department in India that
could justify BIDDER’s exclusion from the tender process.
5.2.
If the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER makes incorrect
Statement on this subject, BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER
can be
disqualified from the tender/bid process or the contract, if already
awarded, can be terminated for such reason.
6.
EARNEST MONEY (SECURITY DEPOSIT)
6.1.
Every BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER while submitting
Commercial bid, shall deposit an amount as
as Earnest Money/Security, Deposit, with the BUYER through any of the
instruments as detailed in the tender documents.
6.2.
The Earnest Money/Security Deposit shall be valid for a specific period till the
complete conclusion o
mentioned in RFP/Contract, including warranty period, whichever is later to the
complete satisfaction of BUYER.
6.3.
In the case of successful BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER, a
clause would also
be incorporated in the Article pertaining to Performance Bond
in the Purchase Contract that the provisions of Sanctions for violation shall be
applicable for forfeiture of Performance Bond in case of a decision by the BUYER
to forfeit the same without assi
violation of this pact.
6.4.
No interest shall be payable by the BUYER to the BIDDER/SELLER/
CONTRACTOR/SERVICE PROVIDER on Earnest Money/ Security Deposit for the
period of its currency.
7.
SANCTIONS FOR VIOLATIONS
7.1.
Any breach of the provisions herein contained by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or any one employed by it or
acting on its behalf (whether with or without the knowledge of the
information provided by the BUYER as part of the business relationship,
regarding plans, technical proposal and business details, including information
contained in any electronic data carrier. The
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER also
undertakes to exercise
due and adequate care lest any such information is divulged.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER commits to refrain from
giving any complaint directly or through any other manner without supporting it
le facts.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not instigate or
cause to instigate any third person to commit any of the acts mentioned above.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER declares that
ransgression occurred in the last three years immediately before signing of this
Integrity Pact with any other company in any country in respect of any corrupt
practices envisaged hereunder or with any Public Sector Bank, Public Sector
ng in India or any Government Department in India that
could justify BIDDER’s exclusion from the tender process.
If the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER makes incorrect
Statement on this subject, BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER
disqualified from the tender/bid process or the contract, if already
awarded, can be terminated for such reason.
EARNEST MONEY (SECURITY DEPOSIT)
Every BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER while submitting
Commercial bid, shall deposit an amount as
specified in RFP/Tender Documents
as Earnest Money/Security, Deposit, with the BUYER through any of the
instruments as detailed in the tender documents.
The Earnest Money/Security Deposit shall be valid for a specific period till the
complete conclusion o
f the contractual obligations or for such period as
mentioned in RFP/Contract, including warranty period, whichever is later to the
complete satisfaction of BUYER.
In the case of successful BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER, a
be incorporated in the Article pertaining to Performance Bond
in the Purchase Contract that the provisions of Sanctions for violation shall be
applicable for forfeiture of Performance Bond in case of a decision by the BUYER
to forfeit the same without assi
gning any reason for imposing sanction for
No interest shall be payable by the BUYER to the BIDDER/SELLER/
CONTRACTOR/SERVICE PROVIDER on Earnest Money/ Security Deposit for the
period of its currency.
SANCTIONS FOR VIOLATIONS
Any breach of the provisions herein contained by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or any one employed by it or
acting on its behalf (whether with or without the knowledge of the
information provided by the BUYER as part of the business relationship,
regarding plans, technical proposal and business details, including information
contained in any electronic data carrier. The
undertakes to exercise
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER commits to refrain from
giving any complaint directly or through any other manner without supporting it
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not instigate or
cause to instigate any third person to commit any of the acts mentioned above.
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER declares that
no Previous
ransgression occurred in the last three years immediately before signing of this
Integrity Pact with any other company in any country in respect of any corrupt
practices envisaged hereunder or with any Public Sector Bank, Public Sector
ng in India or any Government Department in India that
If the BIDDER/SELLER/CONTRACTOR/ SERVICE PROVIDER makes incorrect
Statement on this subject, BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER
disqualified from the tender/bid process or the contract, if already
Every BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER while submitting
specified in RFP/Tender Documents
as Earnest Money/Security, Deposit, with the BUYER through any of the
The Earnest Money/Security Deposit shall be valid for a specific period till the
f the contractual obligations or for such period as
mentioned in RFP/Contract, including warranty period, whichever is later to the
In the case of successful BIDDER/SELLER/ CONTRACTOR/ SERVICE PROVIDER, a
be incorporated in the Article pertaining to Performance Bond
in the Purchase Contract that the provisions of Sanctions for violation shall be
applicable for forfeiture of Performance Bond in case of a decision by the BUYER
gning any reason for imposing sanction for
No interest shall be payable by the BUYER to the BIDDER/SELLER/
CONTRACTOR/SERVICE PROVIDER on Earnest Money/ Security Deposit for the
Any breach of the provisions herein contained by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or any one employed by it or
acting on its behalf (whether with or without the knowledge of the
BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER shall entitle the BUYE
take all or any one of the following actions, wherever required.
(i)
To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE
PROVIDER shall entitle the BUYER t
wherever required:-
(ii)
To forfeit fully or partially the Earnest Money Deposit (in pre
and/or Security Deposit/Performance Bond (after the contract is signed), as
decided by the BUYER and the BUY
thereof.
(iii)
To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER.
(iv)
To recover all sums already paid by the BUYER, and in case of t
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER with interest thereon at 2%
higher than the prevailing Prime Lending Rate of (Name of the Bank/Financial
Institution) while in case of a BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
from a country other than
LIBOR. If any outstanding payment is due to the BIDDER/
SELLER/CONTRACTOR/SERVICE PROVIDER from the BUYER in connection with any
other contract such outstanding payment could also be utilised to recover th
aforesaid sum and interest. The BUYER shall also be entitled to recover the
replacement costs from BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
(v) To en
cash the advance bank guarantee and performance bond/warranty Bond, if
furnished by the BIDDER/SELLER/CON
recover the payments, already made by the BUYER, along with interest.
(vi)
To cancel all or any other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER and the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall be l
compensation/rescission and the BUYER shall be entitled to deduct the amount
so payable from the money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDER.
(vii)
To debar the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER from
participating in future
five years, which may be further extended at the discretion of the BUYER.
(viii)
To recover all sums paid in violation of this Pact
bidder
/SELLER/CONTRACTOR/SERVICE PROVIDER(s) to any middlemen or agent o
broker with a view to securing the contract.
(ix)
In cases where irrecoverable Letters of Credit have been received in respect of
any contract signed by the BUYER with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, the same shall not be opened.
(x) Forfeiture of
the Performance Bond in case of a decision by the BUYER to forfeit
the same without assigning any reason for imposing sanction for violation of this
Pact.
(xi)
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not lend to or borrow
any money from or enter int
indirectly, with any employee of the BUYER, and if he does so, the BUYER shall
be entitled forthwith to rescind the contract and all other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. T
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall be liable to pay
BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER shall entitle the BUYE
take all or any one of the following actions, wherever required.
To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE
PROVIDER shall entitle the BUYER t
o take all or any one of the following actions,
To forfeit fully or partially the Earnest Money Deposit (in pre
-
contract stage)
and/or Security Deposit/Performance Bond (after the contract is signed), as
decided by the BUYER and the BUY
ER shall not be required to assign any reason
To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER.
To recover all sums already paid by the BUYER, and in case of t
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER with interest thereon at 2%
higher than the prevailing Prime Lending Rate of (Name of the Bank/Financial
Institution) while in case of a BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
from a country other than
India with Interest thereon at 2% higher than the
LIBOR. If any outstanding payment is due to the BIDDER/
SELLER/CONTRACTOR/SERVICE PROVIDER from the BUYER in connection with any
other contract such outstanding payment could also be utilised to recover th
aforesaid sum and interest. The BUYER shall also be entitled to recover the
replacement costs from BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
cash the advance bank guarantee and performance bond/warranty Bond, if
furnished by the BIDDER/SELLER/CON
TRACTOR/SERVICE PROVIDER, in order to
recover the payments, already made by the BUYER, along with interest.
To cancel all or any other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER and the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall be l
iable to pay
compensation/rescission and the BUYER shall be entitled to deduct the amount
so payable from the money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE
To debar the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER from
participating in future
bidding processes of the BUYER for a minimum period of
five years, which may be further extended at the discretion of the BUYER.
To recover all sums paid in violation of this Pact
/SELLER/CONTRACTOR/SERVICE PROVIDER(s) to any middlemen or agent o
broker with a view to securing the contract.
In cases where irrecoverable Letters of Credit have been received in respect of
any contract signed by the BUYER with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, the same shall not be opened.
the Performance Bond in case of a decision by the BUYER to forfeit
the same without assigning any reason for imposing sanction for violation of this
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not lend to or borrow
any money from or enter int
o any monetary dealings or transactions, directly or
indirectly, with any employee of the BUYER, and if he does so, the BUYER shall
be entitled forthwith to rescind the contract and all other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. T
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall be liable to pay
BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER shall entitle the BUYE
R to
To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE
o take all or any one of the following actions,
contract stage)
and/or Security Deposit/Performance Bond (after the contract is signed), as
ER shall not be required to assign any reason
To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER/SELLER /CONTRACTOR/SERVICE PROVIDER.
To recover all sums already paid by the BUYER, and in case of t
he Indian
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER with interest thereon at 2%
higher than the prevailing Prime Lending Rate of (Name of the Bank/Financial
Institution) while in case of a BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER
India with Interest thereon at 2% higher than the
LIBOR. If any outstanding payment is due to the BIDDER/
SELLER/CONTRACTOR/SERVICE PROVIDER from the BUYER in connection with any
other contract such outstanding payment could also be utilised to recover th
e
aforesaid sum and interest. The BUYER shall also be entitled to recover the
replacement costs from BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
cash the advance bank guarantee and performance bond/warranty Bond, if
TRACTOR/SERVICE PROVIDER, in order to
recover the payments, already made by the BUYER, along with interest.
To cancel all or any other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER and the
iable to pay
compensation/rescission and the BUYER shall be entitled to deduct the amount
so payable from the money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE
To debar the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER from
bidding processes of the BUYER for a minimum period of
five years, which may be further extended at the discretion of the BUYER.
To recover all sums paid in violation of this Pact
by-
/SELLER/CONTRACTOR/SERVICE PROVIDER(s) to any middlemen or agent o
r
In cases where irrecoverable Letters of Credit have been received in respect of
any contract signed by the BUYER with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER, the same shall not be opened.
the Performance Bond in case of a decision by the BUYER to forfeit
the same without assigning any reason for imposing sanction for violation of this
The BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall not lend to or borrow
o any monetary dealings or transactions, directly or
indirectly, with any employee of the BUYER, and if he does so, the BUYER shall
be entitled forthwith to rescind the contract and all other contracts with the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. T
he
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall be liable to pay
compensation for any loss or damage to the amount so payable from the
money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
7.2.
The BUYER will be entitled to take all or any of the a
7.1(i) to (xi) of this Pact, also in the event of commission by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or anyone employed by it or
acting on its behalf (whether with or without the knowledge of the BIDDER), of
an offence as
defined in chapter IX of the Indian Penal Code, 1860 or Prevention
of Corruption Act, 1988 or any other statute enacted for prevention of
corruption.
7.3.
The decision of the BUYER to the effect that a breach of the provisions of this
Pact has been committed by
conclusive on the BIDDER/SELLER/CONTRACTOR. However, the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER can approach the Independent
External Monitor(s) appointed for the purposes of this Pact.
8. FALL CLAUSE
The B
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER undertakes that it has not
supplied/is not supplying similar product/systems or subsystems/services at a price
lower than that offered in the present bid to any other Bank or PSU or Government
Department or to any
other organisation/entity whether or not constituted under any
law and if it is found at any stage that similar product/systems or sub systems/services
was supplied by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to any other Bank
or PSU or Government De
partment or to any other organisation/entity whether or not
constituted under any law, at a lower price, then that very price, with due allowance
for elapsed time, will be applicable to the present case and the difference in the cost
would be refunded by t
he BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to the
BUYER, if the contract has already been concluded.
9.
INDEPENDENT EXTERNAL MONITORS:
9.1.
The BUYER has appointed two independent External Monitors (hereinafter
referred to as Monitors) for this Pact in accorda
and guidelines issued by Central Vigilance Commission.
9.2.
The task of the Monitors shall be to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
Pact.
9.3. The Monitors
shall not be subject to instructions by the representatives of the
parties and perform their functions neutrally and independently.
9.4.
Both the parties accept that the Monitors have the right to access all the
documents relating to the project/procurement, in
The Monitors shall on receipt of any complaint arising out of tendering process
jointly examine such complaint, look into the records while conducting the
investigation and submit their joint recommendations and views to the
Management
and Chief Executive of the BUYER. The MONITORS may also send
their report directly to the CVO and the Commission, in case of suspicion of
serious irregularities.
9.5.
As soon as any event or incident of violation of this Pact is noticed by Monitors,
or Monitors have reason to believe, a violation of this Pact, they will so inform
the Management
of the BUYER.
compensation for any loss or damage to the amount so payable from the
money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
The BUYER will be entitled to take all or any of the a
ctions mentioned at
7.1(i) to (xi) of this Pact, also in the event of commission by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or anyone employed by it or
acting on its behalf (whether with or without the knowledge of the BIDDER), of
defined in chapter IX of the Indian Penal Code, 1860 or Prevention
of Corruption Act, 1988 or any other statute enacted for prevention of
The decision of the BUYER to the effect that a breach of the provisions of this
Pact has been committed by
the BIDDER/SELLER/CONTRACTOR shall be final and
conclusive on the BIDDER/SELLER/CONTRACTOR. However, the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER can approach the Independent
External Monitor(s) appointed for the purposes of this Pact.
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER undertakes that it has not
supplied/is not supplying similar product/systems or subsystems/services at a price
lower than that offered in the present bid to any other Bank or PSU or Government
other organisation/entity whether or not constituted under any
law and if it is found at any stage that similar product/systems or sub systems/services
was supplied by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to any other Bank
partment or to any other organisation/entity whether or not
constituted under any law, at a lower price, then that very price, with due allowance
for elapsed time, will be applicable to the present case and the difference in the cost
he BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to the
BUYER, if the contract has already been concluded.
INDEPENDENT EXTERNAL MONITORS:
The BUYER has appointed two independent External Monitors (hereinafter
referred to as Monitors) for this Pact in accorda
nce with the recommendations
and guidelines issued by Central Vigilance Commission.
The task of the Monitors shall be to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
shall not be subject to instructions by the representatives of the
parties and perform their functions neutrally and independently.
Both the parties accept that the Monitors have the right to access all the
documents relating to the project/procurement, in
cluding minutes of meetings.
The Monitors shall on receipt of any complaint arising out of tendering process
jointly examine such complaint, look into the records while conducting the
investigation and submit their joint recommendations and views to the
and Chief Executive of the BUYER. The MONITORS may also send
their report directly to the CVO and the Commission, in case of suspicion of
As soon as any event or incident of violation of this Pact is noticed by Monitors,
or Monitors have reason to believe, a violation of this Pact, they will so inform
of the BUYER.
compensation for any loss or damage to the amount so payable from the
money(s) due to the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER.
ctions mentioned at
Para
7.1(i) to (xi) of this Pact, also in the event of commission by the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER or anyone employed by it or
acting on its behalf (whether with or without the knowledge of the BIDDER), of
defined in chapter IX of the Indian Penal Code, 1860 or Prevention
of Corruption Act, 1988 or any other statute enacted for prevention of
The decision of the BUYER to the effect that a breach of the provisions of this
the BIDDER/SELLER/CONTRACTOR shall be final and
conclusive on the BIDDER/SELLER/CONTRACTOR. However, the
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER can approach the Independent
IDDER/SELLER/CONTRACTOR/SERVICE PROVIDER undertakes that it has not
supplied/is not supplying similar product/systems or subsystems/services at a price
lower than that offered in the present bid to any other Bank or PSU or Government
other organisation/entity whether or not constituted under any
law and if it is found at any stage that similar product/systems or sub systems/services
was supplied by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to any other Bank
partment or to any other organisation/entity whether or not
constituted under any law, at a lower price, then that very price, with due allowance
for elapsed time, will be applicable to the present case and the difference in the cost
he BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER to the
The BUYER has appointed two independent External Monitors (hereinafter
nce with the recommendations
The task of the Monitors shall be to review independently and objectively,
whether and to what extent the parties comply with the obligations under this
shall not be subject to instructions by the representatives of the
Both the parties accept that the Monitors have the right to access all the
cluding minutes of meetings.
The Monitors shall on receipt of any complaint arising out of tendering process
jointly examine such complaint, look into the records while conducting the
investigation and submit their joint recommendations and views to the
and Chief Executive of the BUYER. The MONITORS may also send
their report directly to the CVO and the Commission, in case of suspicion of
As soon as any event or incident of violation of this Pact is noticed by Monitors,
or Monitors have reason to believe, a violation of this Pact, they will so inform
9.6.
The BIDDER(s) accepts that the Monitors have the right to access without
restriction to all Project/Procurement documentation of the BUYER includ
that provided by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. The
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will also grant the Monitors,
upon their request and demonstration of a valid interest, unrestricted and
unconditional access to his document
the RFP/Tender is being/has been submitted by BIDDER/SELLER /CONTRACTOR
/SERVICE PROVIDER, The same is applicable to Sub
shall be under contractual obligation to treat the information
the BIDDER/Sub-
contractors with confidentiality.
9.7.
The BUYER will provide to the Monitors sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relat
to the Monitors the option to participate in such meetings.
9.8.
The Monitors will submit a written report to the BUYER at the earliest from the
date of reference or intimation to him by the BIDDER/SELLER /CONTRA
SERVICE PROVIDER and submit proposals for correcting problematic situations.
10.
FACILITATION OF INVESTIGATION
In case of any allegation of violation of any provisions of this Pact or payment of
commission, the BUYER or its agencies shall be entitled to
including the Books of Accounts of the BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall provide
necessary information of the relevant documents and shall extend all possible help f
the purpose of such examination.
11.
LAW AND PLACE OF JURISDICTION
This Pact is subject to Indian Law and the place of jurisdiction is Bagalkot.
12. OTHER LEGAL ACTIONS
The actions stipulated in this Integrity Pact are without prejudice to any other legal
act
ion that may follow in accordance with the provisions of the any other law in force
relating to any civil or criminal proceedings.
13. VALIDITY
13.1.
The validity of this Integrity Pact shall be from the date of its signing and extend
up to 5 years or such longer
complete execution of the contract to the satisfaction of the BUYER whichever is
later. In case BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is unsuccessful,
this Integrity Pact shall expire after six months from th
the contract.
13.2.
If one or several provisions of this Pact turn out to be invalid; the remainder of
this Pact shall remain valid. In such case, the parties will strive to come to an
agreement to their original intentions.
14. The partie
s hereby sign this Integrity Pact at………………on ………………..
In order to achieve these goals, the BUYER will appoint Independent External Monitors
(IEMs) who will monitor the tender process and the execution of the contract for
The BIDDER(s) accepts that the Monitors have the right to access without
restriction to all Project/Procurement documentation of the BUYER includ
that provided by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. The
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will also grant the Monitors,
upon their request and demonstration of a valid interest, unrestricted and
unconditional access to his document
ation pertaining to the project for which
the RFP/Tender is being/has been submitted by BIDDER/SELLER /CONTRACTOR
/SERVICE PROVIDER, The same is applicable to Sub
-
contractors. The Monitors
shall be under contractual obligation to treat the information
and documents of
contractors with confidentiality.
The BUYER will provide to the Monitors sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
impact on the contractual relat
ions between the parties. The parties may offer
to the Monitors the option to participate in such meetings.
The Monitors will submit a written report to the BUYER at the earliest from the
date of reference or intimation to him by the BIDDER/SELLER /CONTRA
SERVICE PROVIDER and submit proposals for correcting problematic situations.
FACILITATION OF INVESTIGATION
In case of any allegation of violation of any provisions of this Pact or payment of
commission, the BUYER or its agencies shall be entitled to
examine all the documents
including the Books of Accounts of the BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall provide
necessary information of the relevant documents and shall extend all possible help f
the purpose of such examination.
LAW AND PLACE OF JURISDICTION
This Pact is subject to Indian Law and the place of jurisdiction is Bagalkot.
The actions stipulated in this Integrity Pact are without prejudice to any other legal
ion that may follow in accordance with the provisions of the any other law in force
relating to any civil or criminal proceedings.
The validity of this Integrity Pact shall be from the date of its signing and extend
up to 5 years or such longer
period as mentioned in RFP/Contract or the
complete execution of the contract to the satisfaction of the BUYER whichever is
later. In case BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is unsuccessful,
this Integrity Pact shall expire after six months from th
e date of the signing of
If one or several provisions of this Pact turn out to be invalid; the remainder of
this Pact shall remain valid. In such case, the parties will strive to come to an
agreement to their original intentions.
s hereby sign this Integrity Pact at………………on ………………..
In order to achieve these goals, the BUYER will appoint Independent External Monitors
(IEMs) who will monitor the tender process and the execution of the contract for
The BIDDER(s) accepts that the Monitors have the right to access without
restriction to all Project/Procurement documentation of the BUYER includ
ing
that provided by the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER. The
BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER will also grant the Monitors,
upon their request and demonstration of a valid interest, unrestricted and
ation pertaining to the project for which
the RFP/Tender is being/has been submitted by BIDDER/SELLER /CONTRACTOR
contractors. The Monitors
and documents of
The BUYER will provide to the Monitors sufficient information about all meetings
among the parties related to the Project provided such meetings could have an
ions between the parties. The parties may offer
The Monitors will submit a written report to the BUYER at the earliest from the
date of reference or intimation to him by the BIDDER/SELLER /CONTRA
CTOR/
SERVICE PROVIDER and submit proposals for correcting problematic situations.
In case of any allegation of violation of any provisions of this Pact or payment of
examine all the documents
including the Books of Accounts of the BIDDER/SELLER/CONTRACTOR/SERVICE
PROVIDER and the BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER shall provide
necessary information of the relevant documents and shall extend all possible help f
or
The actions stipulated in this Integrity Pact are without prejudice to any other legal
ion that may follow in accordance with the provisions of the any other law in force
The validity of this Integrity Pact shall be from the date of its signing and extend
period as mentioned in RFP/Contract or the
complete execution of the contract to the satisfaction of the BUYER whichever is
later. In case BIDDER/SELLER/CONTRACTOR/SERVICE PROVIDER is unsuccessful,
e date of the signing of
If one or several provisions of this Pact turn out to be invalid; the remainder of
this Pact shall remain valid. In such case, the parties will strive to come to an
In order to achieve these goals, the BUYER will appoint Independent External Monitors
(IEMs) who will monitor the tender process and the execution of the contract for
compliance with the principles men
Monitor (IEM) identified for this Tender/RFP are as under:
a. Sri. D R S Chaudhary, Rtd. IAS
b. Sri. Rakesh Jain, IA&AS
BUYER (CANARA BANK)
(Authorised Signatory
HO:Canara Bank)
Name:
Designation:
Email ID:
Mobile
No:
Witness: 1
Name, Designation
Email ID: Mobile No
Witness: 2
Name, Designation
Email ID: Mobile No
compliance with the principles men
tioned above. Name & details Independent External
Monitor (IEM) identified for this Tender/RFP are as under:
- dilip.chaudhary@gmail.com
- rakeshjain18@hotmail.com
BIDDER (TENDERER)
(Authorised Signatory
Tenderer)
Name:
Designation:
Email ID:
Mobile No:
Witness: 1
Name, Designation
Email ID: Mobile No
Witness: 2
Name, Designation
Email ID: Mobile No
tioned above. Name & details Independent External
ANNEXURE
THIS DEED OF INDEMNITY executed at ……………………. (Place) on this ………….. day of
……………………..month of year two thousand and ………
By……………………………………………………..(herein after called the Contractor) duly
represented by proprietor/one of its partners/director Sri ………………………………….,
aged……………….years, son of Sri……………………………………………………….residing at
………………………………………………………………………………………………………………………………………
………………………………………………
In favour of
Canara Bank, a body corporate constituted under the Banking companies (Acquisition
and Transfer of undertakings) Act, 1970, having its Head Office, at 112, J.C.Road,
Bangalore – 560002.
Whereas the contractor had
……………………………………………..………………………………………………………………………………………………
……………………………………………..
Whereas the tender submitted by the contractor for the above mentioned work was
accepted by Canara Bank and the work of ……………………………………………………. has been
awarded
in favor of the contractor vide Ref No
.………………………………………………………………..
And whereas for undertaking the work warded as per the above noted reference, the
contractor has entered into contract with Canara Bank on …………………………..
Now this Deed Witnessed that in purs
………………………
and in consideration of Canara Bank having agreed to make payment on
the bills claimed by the contractor herein based on the works completed in respect of
the above referred contract, the contractor hereby ind
Canara Bank & its Architect/consultant and its officials/staff
all times against all actions, prosecutions proceedings, claims, suits, liabilities
(including statutory liability), penalties, demands, char
and expenses, damages, losses and any other expenses which may be caused to or
suffered by or made or taken against the Bank arising out of:
i) The breach, default or non
-
obligations by the contractor, non
by the contractor and mishaps occurring at the site due to faulty work executed by the
contractor.
ii)
Any contravention or Noncompliance with any applicable laws, regu
statutory or legal requirements by the contractor.
Further, the Contractor indemnifies to protect and save
Architect/consultant and its officials / staff
damages, expenses, action s
any law pertaining to patent, trademarks, copyrights etc. or such other statutory
infringement in respect of
the services offered by the contractor.
ANNEXURE
-6: INDEMNITY FORMAT
THIS DEED OF INDEMNITY executed at ……………………. (Place) on this ………….. day of
……………………..month of year two thousand and ………
By……………………………………………………..(herein after called the Contractor) duly
represented by proprietor/one of its partners/director Sri ………………………………….,
aged……………….years, son of Sri……………………………………………………….residing at
………………………………………………………………………………………………………………………………………
………………………………………………
Canara Bank, a body corporate constituted under the Banking companies (Acquisition
and Transfer of undertakings) Act, 1970, having its Head Office, at 112, J.C.Road,
Whereas the contractor had
applied for the tender
……………………………………………..………………………………………………………………………………………………
……………………………………………..
Whereas the tender submitted by the contractor for the above mentioned work was
accepted by Canara Bank and the work of ……………………………………………………. has been
in favor of the contractor vide Ref No
.………………………………………………………………..
And whereas for undertaking the work warded as per the above noted reference, the
contractor has entered into contract with Canara Bank on …………………………..
Now this Deed Witnessed that in purs
uance of the aforesaid contract
and in consideration of Canara Bank having agreed to make payment on
the bills claimed by the contractor herein based on the works completed in respect of
the above referred contract, the contractor hereby ind
emnifies and keep harmless
Canara Bank & its Architect/consultant and its officials/staff
from time to time and at
all times against all actions, prosecutions proceedings, claims, suits, liabilities
(including statutory liability), penalties, demands, char
ges, costs (including legal costs)
and expenses, damages, losses and any other expenses which may be caused to or
suffered by or made or taken against the Bank arising out of:
-
performance of undertakings, warranties, covenants or
obligations by the contractor, non
-
compliance of safety rules, regulations, instructions
by the contractor and mishaps occurring at the site due to faulty work executed by the
Any contravention or Noncompliance with any applicable laws, regu
lations,
statutory or legal requirements by the contractor.
Further, the Contractor indemnifies to protect and save
Canara Bank & its
Architect/consultant and its officials / staff
from
against all claims, losses, costs,
damages, expenses, action s
uits and other proceedings, resulting from infrin
any law pertaining to patent, trademarks, copyrights etc. or such other statutory
the services offered by the contractor.
THIS DEED OF INDEMNITY executed at ……………………. (Place) on this ………….. day of
……………………..month of year two thousand and ………
(2023)
By……………………………………………………..(herein after called the Contractor) duly
represented by proprietor/one of its partners/director Sri ………………………………….,
aged……………….years, son of Sri……………………………………………………….residing at
………………………………………………………………………………………………………………………………………
………
Canara Bank, a body corporate constituted under the Banking companies (Acquisition
and Transfer of undertakings) Act, 1970, having its Head Office, at 112, J.C.Road,
applied for the tender
……………………………………………..………………………………………………………………………………………………
Whereas the tender submitted by the contractor for the above mentioned work was
accepted by Canara Bank and the work of ……………………………………………………. has been
in favor of the contractor vide Ref No
And whereas for undertaking the work warded as per the above noted reference, the
contractor has entered into contract with Canara Bank on …………………………..
uance of the aforesaid contract
dated
and in consideration of Canara Bank having agreed to make payment on
the bills claimed by the contractor herein based on the works completed in respect of
emnifies and keep harmless
from time to time and at
all times against all actions, prosecutions proceedings, claims, suits, liabilities
ges, costs (including legal costs)
and expenses, damages, losses and any other expenses which may be caused to or
performance of undertakings, warranties, covenants or
compliance of safety rules, regulations, instructions
by the contractor and mishaps occurring at the site due to faulty work executed by the
lations,
rules,
Canara Bank & its
against all claims, losses, costs,
uits and other proceedings, resulting from infrin
gement of
any law pertaining to patent, trademarks, copyrights etc. or such other statutory
All Indemnities shall survive notwithstanding ex
contractor shall continue to be liable under the indemnities.
There is no limit to claims made by the
Intellectual property rights or for claims relating to the loss of d
and tangible personal property and for bodily injury or death and in these cases the
liability will be unlimited ”.
Seal of the Company & Date
All Indemnities shall survive notwithstanding ex
piry or termination of the contract and
contractor shall continue to be liable under the indemnities.
There is no limit to claims made by the
Bank/third parties in case of
infrin
Intellectual property rights or for claims relating to the loss of d
amage to real property
and tangible personal property and for bodily injury or death and in these cases the
Signature
Name, Designation, Mobile and Email ID of Authorised
Signatory
piry or termination of the contract and
infrin
gement of
amage to real property
and tangible personal property and for bodily injury or death and in these cases the
Name, Designation, Mobile and Email ID of Authorised
ANNEXURE
This agreement (the
"Agreement”)
CANARA Bank, a body corporate constituted and functioning under Banking Companies
(Acquisition and Transfer of Undertakings) Act, 1970 having its Head Office at Bangalore
represented by____________herein (he
________________________________________________________________________
with and address at
__________________________________________(the
“Receiving Party” or the “Company”).
The
Bank is in possession of certain information defined hereunder as Confidential
Information and has agreed to disclose to the Company the Confidential Information on a
strictly confidential basis for the purpose of
is required to be shared/allowed to be accessed).
share certain confidential or proprietary information with the Recipient. Therefore, in
consideration of the mutual promises and covenants contained in this Agreeme
good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
1. Definition of Confidential Information.
(a)
For purposes of this Agreement,
information that is confidential or proprietary to the Bank and not generally known to the
public, whether in tangible or intangible form, whenever and however disclosed, including,
but not limited to:
(i)
Customer name and other information rel
(ii)
any marketing strategies, Security strategies / policies, business plans, financial
information, or projections, operations, sales estimates, business plans and
performance results relating to the past, present or future business activiti
such party, its affiliates, subsidiaries and affiliated companies.
(iii)
Plans for products or services, and customer or supplier lists;
(iv)
Any scientific or technical information, invention, design, process, procedure,
formula, improvement, technology or met
(v)
Any footage Video Image / still image, voice or any other form of data related to
CCTV & Sensors installed as part of CMS
(vi)
any concepts, reports, data, know
tools, specifications, computer software, source c
databases, inventions, information and trade secrets; and Any other information
that should reasonably be recognized as confidential information of the Bank.
Confidential Information need not be novel, unique, patentable, cop
constitute a trade secret in order to be designated Confidential Information.
(b)
The Company acknowledges that the Confidential Information is proprietary to the
Bank, has been developed and obtained through great efforts by the Bank and
regards all of its Confidential Information as trade secrets.
(c)
Notwithstanding anything in the foregoing to the contrary, Confidential Information
shall not include information which:
(i)
Was known to the Company prior to receiving the Confidenti
Bank;
ANNEXURE
-7: NON-DISCLOSURE AGREEMENT
"Agreement”)
is entered into on this ____day of_____ between;
CANARA Bank, a body corporate constituted and functioning under Banking Companies
(Acquisition and Transfer of Undertakings) Act, 1970 having its Head Office at Bangalore
represented by____________herein (he
reinafter called
Disclosing Party or the “Bank”),
And
________________________________________________________________________
__________________________________________(the
“Recipient”
“Receiving Party” or the “Company”).
Bank is in possession of certain information defined hereunder as Confidential
Information and has agreed to disclose to the Company the Confidential Information on a
strictly confidential basis for the purpose of
(mention the purpose for which the informat
is required to be shared/allowed to be accessed).
During the said process, the Bank may
share certain confidential or proprietary information with the Recipient. Therefore, in
consideration of the mutual promises and covenants contained in this Agreeme
nt, and other
good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
1. Definition of Confidential Information.
For purposes of this Agreement,
“Confidential Information” mea
ns any data or
information that is confidential or proprietary to the Bank and not generally known to the
public, whether in tangible or intangible form, whenever and however disclosed, including,
Customer name and other information rel
ated to customers
any marketing strategies, Security strategies / policies, business plans, financial
information, or projections, operations, sales estimates, business plans and
performance results relating to the past, present or future business activiti
such party, its affiliates, subsidiaries and affiliated companies.
Plans for products or services, and customer or supplier lists;
Any scientific or technical information, invention, design, process, procedure,
formula, improvement, technology or met
hod;
Any footage Video Image / still image, voice or any other form of data related to
CCTV & Sensors installed as part of CMS
any concepts, reports, data, know
-how, works-in-
progress, designs, development
tools, specifications, computer software, source c
ode, object code, flow charts,
databases, inventions, information and trade secrets; and Any other information
that should reasonably be recognized as confidential information of the Bank.
Confidential Information need not be novel, unique, patentable, cop
constitute a trade secret in order to be designated Confidential Information.
The Company acknowledges that the Confidential Information is proprietary to the
Bank, has been developed and obtained through great efforts by the Bank and
regards all of its Confidential Information as trade secrets.
Notwithstanding anything in the foregoing to the contrary, Confidential Information
shall not include information which:
Was known to the Company prior to receiving the Confidenti
al Information from the
is entered into on this ____day of_____ between;
CANARA Bank, a body corporate constituted and functioning under Banking Companies
(Acquisition and Transfer of Undertakings) Act, 1970 having its Head Office at Bangalore
Disclosing Party or the “Bank”),
________________________________________________________________________
“Recipient”
or the
Bank is in possession of certain information defined hereunder as Confidential
Information and has agreed to disclose to the Company the Confidential Information on a
(mention the purpose for which the informat
ion
During the said process, the Bank may
share certain confidential or proprietary information with the Recipient. Therefore, in
nt, and other
good and valuable consideration, the receipt and sufficiency of which is hereby
ns any data or
information that is confidential or proprietary to the Bank and not generally known to the
public, whether in tangible or intangible form, whenever and however disclosed, including,
any marketing strategies, Security strategies / policies, business plans, financial
information, or projections, operations, sales estimates, business plans and
performance results relating to the past, present or future business activiti
es of
Any scientific or technical information, invention, design, process, procedure,
Any footage Video Image / still image, voice or any other form of data related to
progress, designs, development
ode, object code, flow charts,
databases, inventions, information and trade secrets; and Any other information
that should reasonably be recognized as confidential information of the Bank.
Confidential Information need not be novel, unique, patentable, cop
yrightable or
constitute a trade secret in order to be designated Confidential Information.
The Company acknowledges that the Confidential Information is proprietary to the
Bank, has been developed and obtained through great efforts by the Bank and
that Bank
Notwithstanding anything in the foregoing to the contrary, Confidential Information
al Information from the
(ii)
Becomes rightfully known to the Company from a third
(after diligent inquiry) by the Company to be under an obligation to Bank to
maintain confidentiality;
(iii)
Is or becomes publicly available through no fau
(iv)
is required to be disclosed in a judicial or proceeding, or is otherwise requested or
required to be disclosed by law or regulation, although the requirements of
paragraph 4 hereof shall apply prior to any disclosure being made; and
(v) Is o
r has been independently developed by employees, consultants or agents of the
Company without violation of the terms of this Agreement or reference or access to
any Confidential Information.
2. Disclosure of Confidential Information.
From time to time, th
e Bank may disclose Confidential Information to the Company. The
Company will:
(i)
Along with its representatives, make use of the Confidential Information solely for
the purpose of the Agreement or such other purposes from time to time agreed or
consented to
by the Bank as evidenced in writing
(ii)
Limit disclosure of any Confidential Information to its directors, officers,
employees, agents or representatives (collectively
need to know such Confidential Information in connection with
contemplated business relationship between the parties to which this Agreement
relates, and only for that purpose;
(iii)
Prior to making any disclosure of such Confidential Information as permitted under
this Agreement, will ensure that the Repres
obligation to maintain such information confidential and to use such information
only for the contemplated purpose;
(iv)
Along with its Representatives use such measures and/or procedures as it uses in
relation to its own con
fidential information and trade secrets to hold and keep in
confidence any and all such Confidential information and comply with the terms of
this agreement.
(v)
Not disclose any Confidential Information received by it to any third parties.
(vi) Be solely responsib
le for any breach of the terms of this Agreement by any of its
Representatives or the Sub
Representatives or the Sub
of this Agreement and shall take a
Representatives or the Sub
Confidential Information and that Company acknowledges and agree that Bank shall
have right to all its legal remedies directly against
made by the Company itself without proceeding at the first instance against
Representatives or the Sub
3. Use of Confidential Information.
The Company agrees to use the Confidential Information solely in connection with the
current or contemplated business relationship between the parties as mentioned in this
agreement and not for any purpose other than as authorized by this Agreement without
prior written consent of an authorized representative of the Bank. No other right or license,
whether expressed or implied, in the Confidential Information is granted to the Company
Becomes rightfully known to the Company from a third
-
party source not known
(after diligent inquiry) by the Company to be under an obligation to Bank to
maintain confidentiality;
Is or becomes publicly available through no fau
lt of the Company;
is required to be disclosed in a judicial or proceeding, or is otherwise requested or
required to be disclosed by law or regulation, although the requirements of
paragraph 4 hereof shall apply prior to any disclosure being made; and
r has been independently developed by employees, consultants or agents of the
Company without violation of the terms of this Agreement or reference or access to
any Confidential Information.
2. Disclosure of Confidential Information.
e Bank may disclose Confidential Information to the Company. The
Along with its representatives, make use of the Confidential Information solely for
the purpose of the Agreement or such other purposes from time to time agreed or
by the Bank as evidenced in writing
Limit disclosure of any Confidential Information to its directors, officers,
employees, agents or representatives (collectively
“Representatives”)
need to know such Confidential Information in connection with
the current or
contemplated business relationship between the parties to which this Agreement
relates, and only for that purpose;
Prior to making any disclosure of such Confidential Information as permitted under
this Agreement, will ensure that the Repres
entatives are under a prior written
obligation to maintain such information confidential and to use such information
only for the contemplated purpose;
Along with its Representatives use such measures and/or procedures as it uses in
fidential information and trade secrets to hold and keep in
confidence any and all such Confidential information and comply with the terms of
Not disclose any Confidential Information received by it to any third parties.
le for any breach of the terms of this Agreement by any of its
Representatives or the Sub
-
Contractors and any act or omission by any of its
Representatives or the Sub
-
Contractors which would constitute breach of the terms
of this Agreement and shall take a
ll reasonable measures to restrain such
Representatives or the Sub
-
Contractors from unauthorized disclosure or use of the
Confidential Information and that Company acknowledges and agree that Bank shall
have right to all its legal remedies directly against
Company as if such breach is
made by the Company itself without proceeding at the first instance against
Representatives or the Sub
-Contractors.
3. Use of Confidential Information.
The Company agrees to use the Confidential Information solely in connection with the
current or contemplated business relationship between the parties as mentioned in this
agreement and not for any purpose other than as authorized by this Agreement without
prior written consent of an authorized representative of the Bank. No other right or license,
whether expressed or implied, in the Confidential Information is granted to the Company
party source not known
(after diligent inquiry) by the Company to be under an obligation to Bank to
is required to be disclosed in a judicial or proceeding, or is otherwise requested or
required to be disclosed by law or regulation, although the requirements of
r has been independently developed by employees, consultants or agents of the
Company without violation of the terms of this Agreement or reference or access to
e Bank may disclose Confidential Information to the Company. The
Along with its representatives, make use of the Confidential Information solely for
the purpose of the Agreement or such other purposes from time to time agreed or
Limit disclosure of any Confidential Information to its directors, officers,
“Representatives”)
who have a
the current or
contemplated business relationship between the parties to which this Agreement
Prior to making any disclosure of such Confidential Information as permitted under
entatives are under a prior written
obligation to maintain such information confidential and to use such information
Along with its Representatives use such measures and/or procedures as it uses in
fidential information and trade secrets to hold and keep in
confidence any and all such Confidential information and comply with the terms of
Not disclose any Confidential Information received by it to any third parties.
le for any breach of the terms of this Agreement by any of its
Contractors and any act or omission by any of its
Contractors which would constitute breach of the terms
ll reasonable measures to restrain such
Contractors from unauthorized disclosure or use of the
Confidential Information and that Company acknowledges and agree that Bank shall
Company as if such breach is
made by the Company itself without proceeding at the first instance against
The Company agrees to use the Confidential Information solely in connection with the
current or contemplated business relationship between the parties as mentioned in this
agreement and not for any purpose other than as authorized by this Agreement without
the
prior written consent of an authorized representative of the Bank. No other right or license,
whether expressed or implied, in the Confidential Information is granted to the Company
hereunder. Title to the Confidential Information will remain solely w
Confidential Information by the Company shall be for the benefit of the Bank and any
modifications and improvements thereof by the Company shall be the sole property of the
Bank.
4. Compelled Disclosure of Confidential Information
Notwithstanding anything in the foregoing to the contrary, the Company may disclose
Confidential Information pursuant to any governmental, judicial, or administrative order,
subpoena, discovery request, regulatory request or similar method, provided tha
Company promptly notifies, to the extent practicable, the Bank in writing of such demand
for disclosure so that the Bank , at its sole expense, may seek to make such disclosure
subject to a protective order or other appropriate remedy to preserve the
the Confidential Information. The Company agrees that it shall not oppose and shall
cooperate with efforts by, to the extent practicable, the Bank with respect to any such
request for a protective order or other relief. Notwithstanding
unable to obtain or does not seek a protective order and the Company is legally requested
or required to disclose such Confidential Information, disclosure of such Confidential
Information may be made without liability.
Term:-
This Agreement shall remain in effect for
years. Notwithstanding the foregoing, the parties’ duty to hold in confidence Confidential
Information that was disclosed during term shall remain in effect indefinitely.
Remedies:-
Both parties acknowledge that the Confidential Information to be disclosed
hereunder is of a unique and valuable character, and that the unauthorized dissemination of
the Confidential Information would destroy or diminish the value of such info
Therefore, both parties hereby agree that the Bank shall be entitled to injunctive relief
preventing the dissemination of any Confidential Information in violation of the terms
hereof. Such injunctive relief shall be in addition to any other remed
hereunder, whether at law or in equity. Bank shall be entitled to recover Damages
consisting a sum equal to the loss suffered by the Bank including loss of business
opportunity, costs of business interruption its costs and fees, including rea
attorneys’ fees, incurred in obtaining any such relief. Further, in the event of litigation
relating to this Agreement, the prevailing party shall be entitled to recover its reasonable
attorney’s fees and expenses.
Return of Confidential Informati
the other all tangible material embodying the Confidential Information provided hereunder
and all notes, summaries, memoranda, drawings, manuals, records, excerpts or derivative
information deriving th
ere from and all other documents or materials (“Notes”) (and all
copies of any of the foregoing, including “copies” that have been converted to
computerized media in the form of image, data or word processing files either manually or
by image capture) base
d on or including any Confidential Information, in whatever form of
storage or retrieval, upon the earlier of (i) the completion or termination of the dealings
between the parties contemplated hereunder; (ii) the termination of this Agreement; or (iii)
at
such time as the Bank may so request. Alternatively, the Company, with the written
consent of the Bank may (or in the case of Notes, at the Company’s option) immediately
hereunder. Title to the Confidential Information will remain solely w
ith the Bank. All use of
Confidential Information by the Company shall be for the benefit of the Bank and any
modifications and improvements thereof by the Company shall be the sole property of the
4. Compelled Disclosure of Confidential Information
.
Notwithstanding anything in the foregoing to the contrary, the Company may disclose
Confidential Information pursuant to any governmental, judicial, or administrative order,
subpoena, discovery request, regulatory request or similar method, provided tha
Company promptly notifies, to the extent practicable, the Bank in writing of such demand
for disclosure so that the Bank , at its sole expense, may seek to make such disclosure
subject to a protective order or other appropriate remedy to preserve the
confidentiality of
the Confidential Information. The Company agrees that it shall not oppose and shall
cooperate with efforts by, to the extent practicable, the Bank with respect to any such
request for a protective order or other relief. Notwithstanding
the foregoing, if the Bank is
unable to obtain or does not seek a protective order and the Company is legally requested
or required to disclose such Confidential Information, disclosure of such Confidential
Information may be made without liability.
This Agreement shall remain in effect for
duration
of the Original Agreement plus 10
years. Notwithstanding the foregoing, the parties’ duty to hold in confidence Confidential
Information that was disclosed during term shall remain in effect indefinitely.
Both parties acknowledge that the Confidential Information to be disclosed
hereunder is of a unique and valuable character, and that the unauthorized dissemination of
the Confidential Information would destroy or diminish the value of such info
Therefore, both parties hereby agree that the Bank shall be entitled to injunctive relief
preventing the dissemination of any Confidential Information in violation of the terms
hereof. Such injunctive relief shall be in addition to any other remed
ies available
hereunder, whether at law or in equity. Bank shall be entitled to recover Damages
consisting a sum equal to the loss suffered by the Bank including loss of business
opportunity, costs of business interruption its costs and fees, including rea
attorneys’ fees, incurred in obtaining any such relief. Further, in the event of litigation
relating to this Agreement, the prevailing party shall be entitled to recover its reasonable
Return of Confidential Informati
on: -
Company shall immediately return and redeliver to
the other all tangible material embodying the Confidential Information provided hereunder
and all notes, summaries, memoranda, drawings, manuals, records, excerpts or derivative
ere from and all other documents or materials (“Notes”) (and all
copies of any of the foregoing, including “copies” that have been converted to
computerized media in the form of image, data or word processing files either manually or
d on or including any Confidential Information, in whatever form of
storage or retrieval, upon the earlier of (i) the completion or termination of the dealings
between the parties contemplated hereunder; (ii) the termination of this Agreement; or (iii)
such time as the Bank may so request. Alternatively, the Company, with the written
consent of the Bank may (or in the case of Notes, at the Company’s option) immediately
ith the Bank. All use of
Confidential Information by the Company shall be for the benefit of the Bank and any
modifications and improvements thereof by the Company shall be the sole property of the
Notwithstanding anything in the foregoing to the contrary, the Company may disclose
Confidential Information pursuant to any governmental, judicial, or administrative order,
subpoena, discovery request, regulatory request or similar method, provided tha
t the
Company promptly notifies, to the extent practicable, the Bank in writing of such demand
for disclosure so that the Bank , at its sole expense, may seek to make such disclosure
confidentiality of
the Confidential Information. The Company agrees that it shall not oppose and shall
cooperate with efforts by, to the extent practicable, the Bank with respect to any such
the foregoing, if the Bank is
unable to obtain or does not seek a protective order and the Company is legally requested
or required to disclose such Confidential Information, disclosure of such Confidential
of the Original Agreement plus 10
years. Notwithstanding the foregoing, the parties’ duty to hold in confidence Confidential
Both parties acknowledge that the Confidential Information to be disclosed
hereunder is of a unique and valuable character, and that the unauthorized dissemination of
the Confidential Information would destroy or diminish the value of such info
rmation.
Therefore, both parties hereby agree that the Bank shall be entitled to injunctive relief
preventing the dissemination of any Confidential Information in violation of the terms
ies available
hereunder, whether at law or in equity. Bank shall be entitled to recover Damages
consisting a sum equal to the loss suffered by the Bank including loss of business
opportunity, costs of business interruption its costs and fees, including rea
sonable
attorneys’ fees, incurred in obtaining any such relief. Further, in the event of litigation
relating to this Agreement, the prevailing party shall be entitled to recover its reasonable
Company shall immediately return and redeliver to
the other all tangible material embodying the Confidential Information provided hereunder
and all notes, summaries, memoranda, drawings, manuals, records, excerpts or derivative
ere from and all other documents or materials (“Notes”) (and all
copies of any of the foregoing, including “copies” that have been converted to
computerized media in the form of image, data or word processing files either manually or
d on or including any Confidential Information, in whatever form of
storage or retrieval, upon the earlier of (i) the completion or termination of the dealings
between the parties contemplated hereunder; (ii) the termination of this Agreement; or (iii)
such time as the Bank may so request. Alternatively, the Company, with the written
consent of the Bank may (or in the case of Notes, at the Company’s option) immediately
destroy any of the foregoing embodying Confidential Information (or the reasonably non
recoverable data erasure of computerized data) and, upon request, certify in writing such
destruction by an authorized officer of the Company supervising the destruction.
Notice of Breach:-
The Company shall notify the Bank immediately upon discovery of a
unauthorized use or disclosure of Confidential Information by the Company or its
Representatives, or any other breach of this Agreement by the Company or its
Representatives, and will cooperate with efforts by the Bank to help the Bank regain
possession
of Confidential Information and prevent its further unauthorized use.
No Binding Agreement for Transaction.
The parties agree that neither party will be under any legal obligation of any kind
whatsoever with respect to a Transaction by virtue of this Ag
matters specifically agreed to herein. The parties further acknowledge and agree that they
each reserve the right, in their sole and absolute discretion, to reject any and all proposals
and to terminate discussions and negotiations
per the respective agreement. This Agreement does not create a joint venture or
partnership between the parties. If a transaction goes forward, the non
of any applicable transaction documen
respective affiliates) for the Transaction shall be deemed to be
complementary/supplementary to the provisions of this Agreement and not
contrary/derogatory to the provisions of this Agreement to the extent pos
Warranty.
Each party warrants that it has the right to make the disclosures under this Agreement.
WARRANTIES ARE MADE BY EITHER PARTY UNDER THIS AGREEMENT WHATSOEVER.
parties acknowledge that although they shall each endeavour to include in
Information all information that they each believe relevant for the purpose of the
evaluation of a Transaction, the parties understand that no representation or warranty as to
the accuracy or completeness of the Confidential Information i
as the Bank . Further, neither party is under any obligation under this Agreement to disclose
any Confidential Information it chooses not to disclose. Neither Party hereto shall have any
liability to the other party nor to the
the Confidential Information except with respect to disclosure of such Confidential
Information in violation of this agreement.
Effective Date of the Agreement:
both the parties.
Miscellaneous.
(i)
This Agreement can only be modified by a written amendment signed by the party
against whom enforcement of such modification is sought.
(ii)
The validity, construction and performance of this Agreement shall be governed
and construed in accordance with the laws of
contracts made and to be wholly performed within such state, without giving effect
to any conflict of
laws provisions thereof.
destroy any of the foregoing embodying Confidential Information (or the reasonably non
recoverable data erasure of computerized data) and, upon request, certify in writing such
destruction by an authorized officer of the Company supervising the destruction.
The Company shall notify the Bank immediately upon discovery of a
unauthorized use or disclosure of Confidential Information by the Company or its
Representatives, or any other breach of this Agreement by the Company or its
Representatives, and will cooperate with efforts by the Bank to help the Bank regain
of Confidential Information and prevent its further unauthorized use.
No Binding Agreement for Transaction.
The parties agree that neither party will be under any legal obligation of any kind
whatsoever with respect to a Transaction by virtue of this Ag
reement, except for the
matters specifically agreed to herein. The parties further acknowledge and agree that they
each reserve the right, in their sole and absolute discretion, to reject any and all proposals
and to terminate discussions and negotiations
with respect to a Transaction at any time as
per the respective agreement. This Agreement does not create a joint venture or
partnership between the parties. If a transaction goes forward, the non
-
disclosure provisions
of any applicable transaction documen
ts entered into between the parties (or their
respective affiliates) for the Transaction shall be deemed to be
complementary/supplementary to the provisions of this Agreement and not
contrary/derogatory to the provisions of this Agreement to the extent pos
sible.
Each party warrants that it has the right to make the disclosures under this Agreement.
WARRANTIES ARE MADE BY EITHER PARTY UNDER THIS AGREEMENT WHATSOEVER.
parties acknowledge that although they shall each endeavour to include in
the Confidential
Information all information that they each believe relevant for the purpose of the
evaluation of a Transaction, the parties understand that no representation or warranty as to
the accuracy or completeness of the Confidential Information i
s being made by either party
as the Bank . Further, neither party is under any obligation under this Agreement to disclose
any Confidential Information it chooses not to disclose. Neither Party hereto shall have any
liability to the other party nor to the
other party’s Representatives resulting from any use of
the Confidential Information except with respect to disclosure of such Confidential
Information in violation of this agreement.
Effective Date of the Agreement:
This Agreement shall be effective upon
its execution
This Agreement can only be modified by a written amendment signed by the party
against whom enforcement of such modification is sought.
The validity, construction and performance of this Agreement shall be governed
and construed in accordance with the laws of
(state), India applicable to
contracts made and to be wholly performed within such state, without giving effect
laws provisions thereof.
destroy any of the foregoing embodying Confidential Information (or the reasonably non
-
recoverable data erasure of computerized data) and, upon request, certify in writing such
destruction by an authorized officer of the Company supervising the destruction.
The Company shall notify the Bank immediately upon discovery of a
ny
unauthorized use or disclosure of Confidential Information by the Company or its
Representatives, or any other breach of this Agreement by the Company or its
Representatives, and will cooperate with efforts by the Bank to help the Bank regain
of Confidential Information and prevent its further unauthorized use.
The parties agree that neither party will be under any legal obligation of any kind
reement, except for the
matters specifically agreed to herein. The parties further acknowledge and agree that they
each reserve the right, in their sole and absolute discretion, to reject any and all proposals
with respect to a Transaction at any time as
per the respective agreement. This Agreement does not create a joint venture or
disclosure provisions
ts entered into between the parties (or their
respective affiliates) for the Transaction shall be deemed to be
complementary/supplementary to the provisions of this Agreement and not
Each party warrants that it has the right to make the disclosures under this Agreement.
NO
WARRANTIES ARE MADE BY EITHER PARTY UNDER THIS AGREEMENT WHATSOEVER.
The
the Confidential
Information all information that they each believe relevant for the purpose of the
evaluation of a Transaction, the parties understand that no representation or warranty as to
s being made by either party
as the Bank . Further, neither party is under any obligation under this Agreement to disclose
any Confidential Information it chooses not to disclose. Neither Party hereto shall have any
other party’s Representatives resulting from any use of
the Confidential Information except with respect to disclosure of such Confidential
its execution
by
This Agreement can only be modified by a written amendment signed by the party
The validity, construction and performance of this Agreement shall be governed
(state), India applicable to
contracts made and to be wholly performed within such state, without giving effect
(iii)
Any failure by either party to enforce the other party’s strict performance of any
provision of this Agreement will not constitute a waiver of its right to subsequently
enforce such provision or any other provision of this Agreemen
(iv)
Although the restrictions contained in this Agreement are considered by the parties
to be reasonable for the purpose of protecting the Confidential Information, if any
such restriction is found by a court of competent jurisdiction to be unenforceable,
s
uch provision will be modified, rewritten or interpreted to include as much of its
nature and scope as will render it enforceable. If it cannot be so modified,
rewritten or interpreted to be enforceable in any respect, it will not be given
effect, and the
remainder of the Agreement will be enforced as if such provision
was not included.
(v)
Any notices or communications required or permitted to be given hereunder may be
delivered by hand against acknowled
recognized overnight
carrier against
registered post with
acknowled
party first indicated above, or as amended time to time as per provisions in the
SLA.
(vi)
This Agreement is personal in nature, and neither party may directly or indirectly
assign or transfer it by operation of law or otherwise without the prior written
consent of the other party And any such assignment without consent will be held
void ab init
io. All obligations contained in this Agreement shall extend to and be
binding upon the parties to this Agreement and their respective successors, assigns
and designees.
(vii)
The parties and/or their affiliates of whatsoever nature shall not, in any manner,
sol
icit and/or accept any business from sources that have been made available by
and through the parties hereto, nor in any manner shall access, solicit and/or
conduct any business with the said sources, without specific permission of the Party
who made said
sources available. For avoidance of doubt, this restriction shall
apply only to business related to the Assignment which is the subject matter of this
Agreement and not any other Assignment or business.
(viii)
Paragraph headings used in this Agreement are for ref
used or relied upon in the interpretation of this Agreement.
IN WITNESS WHEREOF,
the parties hereto have executed this Agreement as of the date first
above written.
Any failure by either party to enforce the other party’s strict performance of any
provision of this Agreement will not constitute a waiver of its right to subsequently
enforce such provision or any other provision of this Agreemen
t.
Although the restrictions contained in this Agreement are considered by the parties
to be reasonable for the purpose of protecting the Confidential Information, if any
such restriction is found by a court of competent jurisdiction to be unenforceable,
uch provision will be modified, rewritten or interpreted to include as much of its
nature and scope as will render it enforceable. If it cannot be so modified,
rewritten or interpreted to be enforceable in any respect, it will not be given
remainder of the Agreement will be enforced as if such provision
Any notices or communications required or permitted to be given hereunder may be
delivered by hand against acknowled
gement
, deposited with a nationally
carrier against acknowledgement
, electronic
acknowled
gement
, in each case, to the address of the other
party first indicated above, or as amended time to time as per provisions in the
This Agreement is personal in nature, and neither party may directly or indirectly
assign or transfer it by operation of law or otherwise without the prior written
consent of the other party And any such assignment without consent will be held
io. All obligations contained in this Agreement shall extend to and be
binding upon the parties to this Agreement and their respective successors, assigns
The parties and/or their affiliates of whatsoever nature shall not, in any manner,
icit and/or accept any business from sources that have been made available by
and through the parties hereto, nor in any manner shall access, solicit and/or
conduct any business with the said sources, without specific permission of the Party
sources available. For avoidance of doubt, this restriction shall
apply only to business related to the Assignment which is the subject matter of this
Agreement and not any other Assignment or business.
Paragraph headings used in this Agreement are for ref
erence only and shall not be
used or relied upon in the interpretation of this Agreement.
the parties hereto have executed this Agreement as of the date first
Any failure by either party to enforce the other party’s strict performance of any
provision of this Agreement will not constitute a waiver of its right to subsequently
Although the restrictions contained in this Agreement are considered by the parties
to be reasonable for the purpose of protecting the Confidential Information, if any
such restriction is found by a court of competent jurisdiction to be unenforceable,
uch provision will be modified, rewritten or interpreted to include as much of its
nature and scope as will render it enforceable. If it cannot be so modified,
rewritten or interpreted to be enforceable in any respect, it will not be given
remainder of the Agreement will be enforced as if such provision
Any notices or communications required or permitted to be given hereunder may be
, deposited with a nationally
, electronic
-mail, or
, in each case, to the address of the other
party first indicated above, or as amended time to time as per provisions in the
This Agreement is personal in nature, and neither party may directly or indirectly
assign or transfer it by operation of law or otherwise without the prior written
consent of the other party And any such assignment without consent will be held
io. All obligations contained in this Agreement shall extend to and be
binding upon the parties to this Agreement and their respective successors, assigns
The parties and/or their affiliates of whatsoever nature shall not, in any manner,
icit and/or accept any business from sources that have been made available by
and through the parties hereto, nor in any manner shall access, solicit and/or
conduct any business with the said sources, without specific permission of the Party
sources available. For avoidance of doubt, this restriction shall
apply only to business related to the Assignment which is the subject matter of this
erence only and shall not be
the parties hereto have executed this Agreement as of the date first
SIGNED for and on behalf of:
-
(Bank)
Signature: Name:
Title: (Authorized Signatory)
Witness1: Signature: Name:
Address:
Witness2: Signature: Name:
Address
(Bank)
SIGNED for and on behalf of :
-
(Company )
Signature: Name:
Title: (Authorized Signatory)
Witness1: Signature: Name:
Address
Witness2: Signature: Name:
Address
(Company )
ANNEXURE
To
________________
________________
WHEREAS ________________________(Name of Tenderer) (hereinafter called "the
Tenderer
" has submitted its tender dated __________________ (Date) for the
execution of (Name of Contract)______________(hereinafter called "the Tender") in
favour of
CANARA BANK, ________________
KNOW ALL MEN by these presen
body corporate constituted under the _______________________having its Head Office
at __________________amongst others a branch / office at ________________
(hereinafter called "the Bank" are bound unto th
Rs_______________ (Rupees_____________________________only) for which payment
well and truly to be made to the said Beneficiary, the Bank binds itself, its successors
and assigns by these presents;
THE CONDITIONS of this obliga
(a)
If the Tenderer withdraws its Tender during the period of Tender validity specified in
the Tender; or
(b)
If the Tenderer having been notified of the acceptance of his Tender by the Beneficiary
during the period of Tender validity;
(i) fails or refu
ses to execute the Agreement, if required; or
(ii) fails or refuses to furnish the performance security, in accordance with clause
___________ of conditions of Contract.
We undertake to pay to the Beneficiary up to the above amount upon receipt of his
fir
st written demand without the Beneficiary having to substantiate his demand,
provided that in his demand the Beneficiary will note that the amount claimed by him
is due to him owing to the occurrence of one or both of the two conditions, specifying
the occ
urred condition or conditions.
Notwithstanding anything contained herein
i) Our liability under this Bank Guarantee shall not exceed Rs.__________ (Rupees
________________________________only)
ii) This Bank Guarantee is valid up to ________________ and
iii) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
______________________ (mention period of guarantee as found under clause (ii)
above plus claim period)
Dated ______day of _________
SIGNATURE & SEAL OF THE BANK
ANNEXURE
-8: FORMAT FOR BG - EMD
WHEREAS ________________________(Name of Tenderer) (hereinafter called "the
" has submitted its tender dated __________________ (Date) for the
execution of (Name of Contract)______________(hereinafter called "the Tender") in
CANARA BANK, ________________
hereinafter called the "Beneficiary";
KNOW ALL MEN by these presen
ts that we, _________(name of the issuing Bank), a
body corporate constituted under the _______________________having its Head Office
at __________________amongst others a branch / office at ________________
(hereinafter called "the Bank" are bound unto th
e Beneficiary for the sum of
Rs_______________ (Rupees_____________________________only) for which payment
well and truly to be made to the said Beneficiary, the Bank binds itself, its successors
and assigns by these presents;
THE CONDITIONS of this obliga
tion are:
If the Tenderer withdraws its Tender during the period of Tender validity specified in
If the Tenderer having been notified of the acceptance of his Tender by the Beneficiary
during the period of Tender validity;
ses to execute the Agreement, if required; or
(ii) fails or refuses to furnish the performance security, in accordance with clause
___________ of conditions of Contract.
We undertake to pay to the Beneficiary up to the above amount upon receipt of his
st written demand without the Beneficiary having to substantiate his demand,
provided that in his demand the Beneficiary will note that the amount claimed by him
is due to him owing to the occurrence of one or both of the two conditions, specifying
urred condition or conditions.
Notwithstanding anything contained herein
i) Our liability under this Bank Guarantee shall not exceed Rs.__________ (Rupees
________________________________only)
ii) This Bank Guarantee is valid up to ________________ and
iii) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
______________________ (mention period of guarantee as found under clause (ii)
Dated ______day of _________
2023
SIGNATURE & SEAL OF THE BANK
WHEREAS ________________________(Name of Tenderer) (hereinafter called "the
" has submitted its tender dated __________________ (Date) for the
execution of (Name of Contract)______________(hereinafter called "the Tender") in
hereinafter called the "Beneficiary";
ts that we, _________(name of the issuing Bank), a
body corporate constituted under the _______________________having its Head Office
at __________________amongst others a branch / office at ________________
e Beneficiary for the sum of
Rs_______________ (Rupees_____________________________only) for which payment
well and truly to be made to the said Beneficiary, the Bank binds itself, its successors
If the Tenderer withdraws its Tender during the period of Tender validity specified in
If the Tenderer having been notified of the acceptance of his Tender by the Beneficiary
(ii) fails or refuses to furnish the performance security, in accordance with clause
We undertake to pay to the Beneficiary up to the above amount upon receipt of his
st written demand without the Beneficiary having to substantiate his demand,
provided that in his demand the Beneficiary will note that the amount claimed by him
is due to him owing to the occurrence of one or both of the two conditions, specifying
i) Our liability under this Bank Guarantee shall not exceed Rs.__________ (Rupees
iii) We are liable to pay the guaranteed amount or any part thereof under this Bank
Guarantee only and only if you serve upon us a written claim or demand on or before
______________________ (mention period of guarantee as found under clause (ii)
ANNEXURE
(TO BE SUBMITTED ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE
& SEAL OF THE AUTHORISED SIGNATORY OF THE COMPANY/FIRM)
To
___________________
___________________
Dear Sir,
REF: YOUR RFP/NIT NO: -
_________________
This is to certify that we have read the clause regarding restrictions on
procurement/services from bidders of countries sharing land border with
Ministry of Finance Order (Public Procurement No. 1) dated 23rd July, 2020. Further, it is
certified that our company is neither from a country sharing land border with India nor
our company is an entity as under:
a)
An entity incorporated, estab
b)
A subsidiary of an entity incorporated, established or registered in such a country
c)
An entity
substantially controlled
established or registered in such a country
d)
An entity whose benefi
cial owner (as per definition attached) is situated in such a
country
e)
An Indian (or other) agent of such an entity
f)
A natural person who is a citizen of such a country
g)
A consortium or joint venture where any member of the consortium or joint
venture falls
under any of the above.
2.
Further, it is certified that provisions of paragraph 10 of the above order are not
applicable to us in respect of captioned RFP.
Place:
Date:
Company Seal
ANNEXURE
-9: CERTIFICATE
(TO BE SUBMITTED ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE
& SEAL OF THE AUTHORISED SIGNATORY OF THE COMPANY/FIRM)
_________________
Dtd ________________.
This is to certify that we have read the clause regarding restrictions on
procurement/services from bidders of countries sharing land border with
India as per
Ministry of Finance Order (Public Procurement No. 1) dated 23rd July, 2020. Further, it is
certified that our company is neither from a country sharing land border with India nor
our company is an entity as under:
An entity incorporated, estab
lished or registered in such a country
A subsidiary of an entity incorporated, established or registered in such a country
substantially controlled
through entities
incorporated,
established or registered in such a country
cial owner (as per definition attached) is situated in such a
An Indian (or other) agent of such an entity
A natural person who is a citizen of such a country
A consortium or joint venture where any member of the consortium or joint
under any of the above.
Further, it is certified that provisions of paragraph 10 of the above order are not
applicable to us in respect of captioned RFP.
Signature:
Name &Designation
(TO BE SUBMITTED ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE
This is to certify that we have read the clause regarding restrictions on
India as per
Ministry of Finance Order (Public Procurement No. 1) dated 23rd July, 2020. Further, it is
certified that our company is neither from a country sharing land border with India nor
A subsidiary of an entity incorporated, established or registered in such a country
incorporated,
cial owner (as per definition attached) is situated in such a
A consortium or joint venture where any member of the consortium or joint
Further, it is certified that provisions of paragraph 10 of the above order are not
ANNEXURE
(TO BE SUBMITTED
ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE &
SEAL OF THE AUTHORISED SIGNATORY OF THE COMPANY/FIRM)
I / We hereby declare that I / We have not been blacklisted, banned or delisted or debarred
by any Government , Quasi Governmen
Companies anywhere, anytime.
Should it be observed anytime during the bidding process or during execution of the
service/work that I / We have been blacklisted, banned, delisted or debarred by any of the
above Agencies, then I / We agree for termination of the contract forthwith and also agree
for forfeiture of our Earnest Money Deposit and Security cum Performance Deposit, if any,
by Canara Bank, without any recourse.
Dated:
ANNEXURE
-10: DECLARATION
ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE &
SEAL OF THE AUTHORISED SIGNATORY OF THE COMPANY/FIRM)
DECLARATION
I / We hereby declare that I / We have not been blacklisted, banned or delisted or debarred
by any Government , Quasi Governmen
t Agencies, Public Sector Undertakings or Private
Should it be observed anytime during the bidding process or during execution of the
service/work that I / We have been blacklisted, banned, delisted or debarred by any of the
above Agencies, then I / We agree for termination of the contract forthwith and also agree
for forfeiture of our Earnest Money Deposit and Security cum Performance Deposit, if any,
by Canara Bank, without any recourse.
Signature & Name of the Bidder with seal
ON COMPANY/FIRM LETTER HEAD OF THE BIDDERS WITH SIGNATURE &
I / We hereby declare that I / We have not been blacklisted, banned or delisted or debarred
t Agencies, Public Sector Undertakings or Private
Should it be observed anytime during the bidding process or during execution of the
service/work that I / We have been blacklisted, banned, delisted or debarred by any of the
above Agencies, then I / We agree for termination of the contract forthwith and also agree
for forfeiture of our Earnest Money Deposit and Security cum Performance Deposit, if any,
ANNEXURE-
11: SATISFACTORY PERFORMANCE CERTIFICATE
(TO BE SUBMITTED ON RESPECTIVE CLIENTS LETTER HEAD WITH SIGNATURE & SEAL OF
THE AUTHORISED SIGNATORY OF THE COMPANY)
SATISFACTORY PERFORMANCE CERTIFICATE
With reference to Canara Bank RFP No.___________________________ dated
_________ for “Housekeeping & General cleaning services at Canara Bank
_________________________________________”,
M/s._________________________________ is undertaki
Keeping Works at ________________________ from _______ to _________ with an
agreement/completion value of Rs. ______________ and the overall services rendered by
the company/firm are satisfactory.
Date:
Place:
11: SATISFACTORY PERFORMANCE CERTIFICATE
(TO BE SUBMITTED ON RESPECTIVE CLIENTS LETTER HEAD WITH SIGNATURE & SEAL OF
THE AUTHORISED SIGNATORY OF THE COMPANY)
SATISFACTORY PERFORMANCE CERTIFICATE
With reference to Canara Bank RFP No.___________________________ dated
_________ for “Housekeeping & General cleaning services at Canara Bank
_________________________________________”,
it is
certified that
M/s._________________________________ is undertaki
ng General Cleaning and House
Keeping Works at ________________________ from _______ to _________ with an
agreement/completion value of Rs. ______________ and the overall services rendered by
the company/firm are satisfactory.
Signature
of the Authorised Person with seal
(TO BE SUBMITTED ON RESPECTIVE CLIENTS LETTER HEAD WITH SIGNATURE & SEAL OF
With reference to Canara Bank RFP No.___________________________ dated
_________ for “Housekeeping & General cleaning services at Canara Bank
certified that
ng General Cleaning and House
Keeping Works at ________________________ from _______ to _________ with an
agreement/completion value of Rs. ______________ and the overall services rendered by
of the Authorised Person with seal
ANNEXURE-
12: SCORING METRIC SHEET FOR ARRIVAL ON L1
Method of selection of L1 bidder will be based on under mentioned scoring Metric
(worked on Technical bid: Financial bid i.e.70:30) basis.
Applicant
Marks for
Technical
Evaluation
out of 100
Marks
Allotted for
Technical
Bid (weight
age of 70%)
A
87.00
B
84.00
C
90.00
D
92.00
E
85.00
Above scoring is done on PERCENTILE basis as under:
Technical Evaluation: Highest marks i.e.92 will have full
Remaining will be arrived at as under:
for “A” : 87/92 x 70 = 66.19
Price Evaluation: Lowest price quoted i.e.6.00 % will have full
Remaining will be arrived at as under:
For “A” : 6 /7 x 30 = 25.71
Total score:
A: 91.90 percentile
B: 90.58 percentile
C: 90.97 percentile
D: 97.69 percentile
E: 94.67 percentile
Offer of D will be considered as L1
12: SCORING METRIC SHEET FOR ARRIVAL ON L1
Method of selection of L1 bidder will be based on under mentioned scoring Metric
(worked on Technical bid: Financial bid i.e.70:30) basis.
Marks
Allotted for
Technical
Bid (weight
age of 70%)
Rate
quoted -
services
charges
Marks
Allotted for
Financial
Bid (Weight
age 30%)
Total
Marks
66.19
7.00
25.71
91.90
63.91
6.75
26.67
90.58
68.47
8.00
22.50
90.97
70
6.50
27.69
97.69
64.67
6.00
30.00
94.67
Above scoring is done on PERCENTILE basis as under:
Technical Evaluation: Highest marks i.e.92 will have full
weight age
of 70marks.
Remaining will be arrived at as under:
Price Evaluation: Lowest price quoted i.e.6.00 % will have full
weight age
of 30 marks.
Remaining will be arrived at as under:
Offer of D will be considered as L1
Method of selection of L1 bidder will be based on under mentioned scoring Metric
Total
Marks
Status
91.90
L3
90.58
L5
90.97
L4
97.69
L1
94.67
L2
of 70marks.
of 30 marks.
ANNEXURE
NOTE: This questionnaire has to be submitted after surveying the entire units and
site area of Canara Bank Premises under Hubballi Circle
1
No. of labour force your company
proposes to employ if the work is
awarded, with complete breakup
details.
2
Type and number of machineries and
equipments your company proposes
to use for the work. Whether
machines will be used for cleaning
the floors or manual mopping will be
done.
3
Total No. of persons will be employed
for the above works and age profile
of
the labour force you would
propose to employ for the works
4
Category profile of the labour force
you would propose to employ shall be
as per Government guidelines and the
same to be furnished
5
What are
the safety precautions/
protective measures you would
ensure to the labour force you
employ for the works
6
Does the scope of works defined by
the Bank covers all the aspects, if
not, mention the other works which
would come under the definition of
house
keeping and general cleaning
works
7
Any other relevant details you wish
to mention
Note: Use additional sheets if the space provided is less.
SIGNATURE OF THE TENDERER WITH SEAL
ANNEXURE
- 13: TECHNICAL QUESTIONNAIRE
NOTE: This questionnaire has to be submitted after surveying the entire units and
site area of Canara Bank Premises under Hubballi Circle
.
No. of labour force your company
proposes to employ if the work is
awarded, with complete breakup
Type and number of machineries and
equipments your company proposes
to use for the work. Whether
machines will be used for cleaning
the floors or manual mopping will be
Total No. of persons will be employed
for the above works and age profile
the labour force you would
propose to employ for the works
1)
MALE :
2) FEMALE :
3) AGE :
Category profile of the labour force
you would propose to employ shall be
as per Government guidelines and the
same to be furnished
UR:
OBC:
MBC:
SC:
ST:
the safety precautions/
protective measures you would
ensure to the labour force you
employ for the works
Does the scope of works defined by
the Bank covers all the aspects, if
not, mention the other works which
would come under the definition of
keeping and general cleaning
Any other relevant details you wish
Note: Use additional sheets if the space provided is less.
SIGNATURE OF THE TENDERER WITH SEAL
NOTE: This questionnaire has to be submitted after surveying the entire units and
ANNEXURE-
14: TECHNICAL BID
1.
It is clarified that each bidder shall upload only one offer document as specified in
the bid document.
2.
All bidders are required to submit their offers as under:
are compulsorily required to be submitted along with the Bid / Application.
Parameters / References of Clause in PQ Criteria enclosed
with Bid document
a.
Tenderer should have necessary registrations with Labour
Department. Refer
Para a
b.
Audited Balance Sheet of last 3 years and Provisional Balance
Sheet as on 31.03.
2023
c.
Tenderer should have rendered similar services to Govt.
Est.
/PSBs/PSUs in last 3 years:
satisfactory completion certificates from clients clearly
indicating the cost & nature of work and year of completion.
(Refer Para c) -
(Mandatory)
d.
The Tenderer should have Minimum 3 years of experience as on
31.03.2023 :-
Work Order copies and satisfactory completion
certificates.
(Refer Para d)
e.
Tenderer should have Registration under Shops &
Establishments Act with regard to their office in
Bengaluru.(
Refer Para e
f.
Certificate of
Registration with Registrar of companies (or)
Registrar of Firms (or) letter of Proprietorship (or) Partnership
deed.
In case of Ltd. Company, copy of MoA /Article of
Association shall also be submitted
(Mandatory)
g.
Certificate /Registration from/With ESI Corporation
Para.g) -
(Mandatory)
h.
Certificate from EPF organization under EPF & Misc. Provision
Act-1952 (
Refer Para.h
i.
Tenderer must have valid PAN number and GST
registration.(
Refer Para
j.
Tenderer should have Documents proving compliance of
Minimum Wages Act 1948 and other Labour laws and
rules.(Refer Para j) -
(Mandatory)
k.
Tenderer are required to furnish copies Running Work orders
&
past Wage Slips, not older than three months, of their
employees any Principle Employer.
(Mandatory)
l.
Income Tax Return & proof of having filed the IT return for the
last three financial year
m.
Tenderer
shall not be owned or controlled by any director or
office/employee of the Bank or their relative having the same
meaning as assigned under section 2(77) & 6 of the Companies
Act 2013 –
Declaration
14: TECHNICAL BID
– DOCUMENT REQUIREMENTS
It is clarified that each bidder shall upload only one offer document as specified in
All bidders are required to submit their offers as under:
- (
Documents specified here
are compulsorily required to be submitted along with the Bid / Application.
Parameters / References of Clause in PQ Criteria enclosed
with Bid document
Yes or No
Tenderer should have necessary registrations with Labour
Para a
(Mandatory)
Audited Balance Sheet of last 3 years and Provisional Balance
2023
:- (Refer Para B) - (Mandatory)
Tenderer should have rendered similar services to Govt.
/PSBs/PSUs in last 3 years:
-Work Order copies and
satisfactory completion certificates from clients clearly
indicating the cost & nature of work and year of completion.
..
(Mandatory)
The Tenderer should have Minimum 3 years of experience as on
Work Order copies and satisfactory completion
(Refer Para d)
- (Mandatory)
Tenderer should have Registration under Shops &
Establishments Act with regard to their office in
Refer Para e
) - (Mandatory)
Registration with Registrar of companies (or)
Registrar of Firms (or) letter of Proprietorship (or) Partnership
In case of Ltd. Company, copy of MoA /Article of
Association shall also be submitted
. (Refer Para f) -
Certificate /Registration from/With ESI Corporation
(
Refer
(Mandatory)
Certificate from EPF organization under EPF & Misc. Provision
Refer Para.h
) - (Mandatory)
Tenderer must have valid PAN number and GST
Refer Para
i) - (Mandatory)
Tenderer should have Documents proving compliance of
Minimum Wages Act 1948 and other Labour laws and
(Mandatory)
Tenderer are required to furnish copies Running Work orders
past Wage Slips, not older than three months, of their
employees any Principle Employer.
( (Refer Para k) -
Income Tax Return & proof of having filed the IT return for the
last three financial year
(Refer Para IV.l) - (Mandatory)
shall not be owned or controlled by any director or
office/employee of the Bank or their relative having the same
meaning as assigned under section 2(77) & 6 of the Companies
Declaration
(Refer Para m) - (Mandatory)
It is clarified that each bidder shall upload only one offer document as specified in
Documents specified here
are compulsorily required to be submitted along with the Bid / Application.
Yes or No
n.
Tenderer
should submit Pre
Agreement duly filled and signed on non
of appropriate value as per Bank prescribed format Annexure
5. (Refer Para n) -
(Mandatory)
o.
Tenderer
shall submit declaration as per Bank prescribed
format Annexure-11. (
Refer Para o)
p.
Separate Undertaking shall be given in a separate sheets
(Refer Para p) -
(Mandatory)
q.
All Documents as asked for vide
(Mandatory)
(All Annexures mentioned in RFP which is required to be filled
and submitted -
should be submitted in Company’s letter Head
in the same respective numerical order)
r.
i.
EMD as specified in RFP
ii.
MSME registered companies,
iii.
Registration certificate / other related documents.
(Mandatory for MSME).
s.
The copy of RFP, Addendum &Corrigendum (if any) with sign of
authorized signatory in all pages. This is an undertaking that
the Tenderer
accepts all terms and conditions specified in the
RFP/Addendum & Corrigendum. No conditional / partial
acceptance shall be
entertained.
4.
This list is not exhaustive. The Bidder may go through each and every clause
specified in the RFP/NIT
supporting documents, failing which the application may be rejected during
screening of Bid Documents.
should submit Pre
-
Bid Contract Integrity Pact
Agreement duly filled and signed on non
-judicial stamp paper
of appropriate value as per Bank prescribed format Annexure
-
(Mandatory)
shall submit declaration as per Bank prescribed
Refer Para o)
- (Mandatory)
Separate Undertaking shall be given in a separate sheets
(Mandatory)
All Documents as asked for vide
Annexure 1 to Annexure 14.
(All Annexures mentioned in RFP which is required to be filled
should be submitted in Company’s letter Head
in the same respective numerical order)
EMD as specified in RFP
(Mandatory for non
-
MSME).
MSME registered companies,
shall place copy of MSME
Registration certificate / other related documents.
(Mandatory for MSME).
The copy of RFP, Addendum &Corrigendum (if any) with sign of
authorized signatory in all pages. This is an undertaking that
accepts all terms and conditions specified in the
RFP/Addendum & Corrigendum. No conditional / partial
entertained.
(Mandatory)
This list is not exhaustive. The Bidder may go through each and every clause
specified in the RFP/NIT
document and should submit all required as well as
supporting documents, failing which the application may be rejected during
screening of Bid Documents.
This list is not exhaustive. The Bidder may go through each and every clause
document and should submit all required as well as
supporting documents, failing which the application may be rejected during
ANNEXURE
BREAK UP OF PRICE BID
[To be submitted by the successful bidder in
of the authorized signatory of the Company/Firm]
Sl. No
Payment Details
1.
Basic +Variable Dearness Allowances (VDA) (8 hrs X 24
Days)
2.
Employees Provident Fund (EPF) & Employees Deposit
Linked
Insurance (EDLI) &Admin Charges to PF & EDLI
Authority -
13 % of Sl. No.1 (up to ceiling of Rs.15,000)
3.
Employees State Insurance (ESI)
3.25 % of Sl. No.1
4.
Bonus
-
8.33% of Sl. No.1
5.
TOTAL A
(Sl. Nos. 1+2+3+4)
6.
Service Charge at ____% of Sr.No.5
(Minimum 4.50% and should be same for all
personnel)
7.
TOTAL COST (For 08 Hours duty per worker per Month)
i.e., Sl. No. 5+6
8.
No. of Personnel to be deployed
9.
Total Monthly Cost to the Bank for providing
personnel on 8 hours duty
10.
Total monthly cost of providing consumables
branches together
11.
Total monthly outgo (S.No 9+10)
12.
Total Annual outgo (S.No 11*12 months)
(Rates shall be mentioned in figures as well as words
and excluding GST)
Note:
8.
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
relevant legal/statutory provisions of Central
i.e. copy of notification issued by Govt. to be enclosed).
9. Tender of bidders w
ho do not comply minimum wages as above are rejected.
10.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
time shall be paid by Bank. However, the
remain the same during the currency of the contract period.
11. Pro-
rata bonus payment as per norms and eligibility to be paid every month by
Contractor and shown in wage slip. Contractor is free to give higher
however for the purpose of evaluation of tender the bank will consider only as per
Government of India notification.
ANNEXURE
-15: FINANCIAL BID
[To be submitted by the successful bidder in
Company’s letterhead, with signature and seal
of the authorized signatory of the Company/Firm]
Amount
Basic +Variable Dearness Allowances (VDA) (8 hrs X 24
Employees Provident Fund (EPF) & Employees Deposit
Insurance (EDLI) &Admin Charges to PF & EDLI
13 % of Sl. No.1 (up to ceiling of Rs.15,000)
Employees State Insurance (ESI)
-
Service Charge at ____% of Sr.No.5
(Minimum 4.50% and should be same for all
18
TOTAL COST (For 08 Hours duty per worker per Month)
No. of Personnel to be deployed
Total Monthly Cost to the Bank for providing
18
Total monthly cost of providing consumables
for all 18
Total monthly outgo (S.No 9+10)
Total Annual outgo (S.No 11*12 months)
(Rates shall be mentioned in figures as well as words
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
relevant legal/statutory provisions of Central
M
inimum Wages directives in vogue.(Proof
i.e. copy of notification issued by Govt. to be enclosed).
ho do not comply minimum wages as above are rejected.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
time shall be paid by Bank. However, the
service charge quoted in above Price bid will
remain the same during the currency of the contract period.
rata bonus payment as per norms and eligibility to be paid every month by
Contractor and shown in wage slip. Contractor is free to give higher
amount of bonus,
however for the purpose of evaluation of tender the bank will consider only as per
Government of India notification.
Company’s letterhead, with signature and seal
Basic Pay, VDA, EPF, ESI & Bonus are mandatory charges and should conform to the
inimum Wages directives in vogue.(Proof
ho do not comply minimum wages as above are rejected.
Basic & VDA gets revised from time to time, by the Government. Any changes in
minimum wages / statutory payments like EPF, ESI notified by the Govt. from time to
service charge quoted in above Price bid will
rata bonus payment as per norms and eligibility to be paid every month by
amount of bonus,
however for the purpose of evaluation of tender the bank will consider only as per
12.
It may be noted that all items specified in Sl
mandatory payments based on Govt. d
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
the break up to the financial bid
any amount is shown zero, copy of related Govt. directives in this regard shall be
submitted.
13.
TDS at the rate and GST TDS will be deducted from the total amount payable to the
Contractor. However, th
e Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
per the Central Minimum Wages
14.
In accordance to the above, service charge below 4.50% quoted by any vendor in the
breakup
of Financial bid will not be entertained and it is liable for rejection.
IMPORTANT NOTICE: - The
breakup
of works shall strictly be as specified above. It shall be filled in
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
result in disqualification.
It may be noted that all items specified in Sl
No
.1 to Sl No.4 in the table above are
mandatory payments based on Govt. d
irectives. Hence for calculation of L1 only the
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
the break up to the financial bid
, failing which such bids shall be rejected. In case, if
any amount is shown zero, copy of related Govt. directives in this regard shall be
TDS at the rate and GST TDS will be deducted from the total amount payable to the
e Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
per the Central Minimum Wages
Act, 1948.
In accordance to the above, service charge below 4.50% quoted by any vendor in the
of Financial bid will not be entertained and it is liable for rejection.
breakup
of Financial Bid submitted by the L1 bidder after award
of works shall strictly be as specified above. It shall be filled in
Tenderers
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
.1 to Sl No.4 in the table above are
irectives. Hence for calculation of L1 only the
percentage specified in the Sl No.6 (Service charge) and S.No.10 (consumables) will be
taken into consideration. However, all other amounts (as applicable) shall be filled in
, failing which such bids shall be rejected. In case, if
any amount is shown zero, copy of related Govt. directives in this regard shall be
TDS at the rate and GST TDS will be deducted from the total amount payable to the
e Contractor should not reduce the tax portion while paying the
wages to their deployed personnel i.e. even after deduction of TDS/GST TDS, the
amount paid to the deployed personnel should not fall below Minimum Wages fixed as
In accordance to the above, service charge below 4.50% quoted by any vendor in the
of Financial bid will not be entertained and it is liable for rejection.
of Financial Bid submitted by the L1 bidder after award
Letter head,
completely filled and signed by the Authorized Signatory. Any violation in this direction shall
